Common use of INVOICING REQUIREMENTS Clause in Contracts

INVOICING REQUIREMENTS. Contractor shall invoice the State once monthly with separate invoices for each Work Order summarizing all payments due in the previous calendar month. Contractor shall submit one (1) original invoice to: Judicial Council of California Administrative Office of the Courts Office of Court Construction and Management Project Manager (Name and address designated on Work Order) For Fixed Prices services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  The Contract number;  A unique invoice number;  Contractor’s name and address;  Contractor’s Taxpayer identification number (FEIN);  Description of the Deliverable  The Fixed Price of the Deliverable  Preferred remittance address, if different from the mailing address  The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  The Contract number;  A unique invoice number;  Contractor’s name and address;  Contractor’s Taxpayer identification number (FEIN);  For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  Description of the accepted Deliverable Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  If the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  If the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  Preferred remittance address, if different from the mailing address  The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  The Contract number;  A unique invoice number;  Contractor’s name and address;  Contractor’s Taxpayer identification number (FEIN);  Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  If the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  If the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  Preferred remittance address, if different from the mailing address  The DVBE dollars expended, if DVBE commitments were made.

INVOICING REQUIREMENTS. Contractor shall invoice the State once monthly monthly, with separate invoices invoice for each Work Task Order summarizing all payments due under that Task Order in the previous calendar month. Contractor shall submit one (1) original invoice to: Judicial Council of California Administrative Office of the Courts Office of Court Construction and & Management Project Manager (Name and address designated on Work Task Order) For Fixed Prices services provided Task Orders Provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Description of the Deliverable  as specified in the Task Order • The Fixed Price of the Deliverable  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on Task Orders Provided On a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  • Description of the accepted Deliverable Deliverable, as specified in the Task Order • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  • If the Task Order specifies that the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Task Order specifies that the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on Basis Task Orders Not Provided On a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  • If the Task Order specifies that the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Task Order specifies that the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made.

INVOICING REQUIREMENTS. Contractor shall invoice the State AOC once monthly monthly, with separate invoices invoice for each Work Task Order summarizing all payments due under that Task Order in the previous calendar month. Contractor shall submit one (1) original invoice to: Judicial Council of California Administrative Office of the Courts Office of Court Construction and Management Judicial Branch Capital Program Office‌‌ Project Manager (Name and address designated on Work Task Order) For Fixed Prices services provided Task Orders Provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order.‌ • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  FEIN);‌ • Description of the Deliverable  as specified in the Task Order • The Fixed Price of the Deliverable  • Preferred remittance address, if different from the mailing address  address‌ • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on Task Orders Provided On a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  • Description of the accepted Deliverable Deliverable, as specified in the Task Order • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  • If the Task Order specifies that the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Task Order specifies that the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on Basis Task Orders Not Provided On a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Task Order Number provided on the Task Order.‌ • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  FEIN);‌ • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  • If the Task Order specifies that the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Task Order specifies that the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made.

INVOICING REQUIREMENTS. Contractor shall invoice the State once monthly with separate invoices for each Work Order summarizing all payments due in the previous calendar month. Contractor shall submit one (1) original invoice to: Judicial Council of California Administrative Office of the Courts Office of Court Construction and Management Project Manager (Name and address designated on Work Order) For Fixed Prices services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Description of the Deliverable  • The Fixed Price of the Deliverable  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  • Description of the accepted Deliverable Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  • If the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  • If the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made.

INVOICING REQUIREMENTS. Contractor shall invoice the State once monthly with separate invoices for each Work Order summarizing all payments due in the previous calendar month. month.‌ Contractor shall submit one (1) original invoice to: Judicial Council of California Administrative Office of the Courts Office of Court Construction and Management Project Manager (Name and address designated on Work Order) For Fixed Prices services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Description of the Deliverable  • The Fixed Price of the Deliverable  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  specify:‌‌ • The Contract number;  • A unique invoice number;  number;‌‌‌ • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  FEIN);‌ • For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  • Description of the accepted Deliverable Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  • If the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  FEIN);‌‌ • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  Work.‌ • If the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  • Preferred remittance address, if different from the mailing address  address‌ • The DVBE dollars expended, if DVBE commitments were made.

INVOICING REQUIREMENTS. Contractor shall invoice the State once monthly monthly, with separate invoices invoice for each Work Order summarizing all payments due under that Work Order in the previous calendar month. Contractor shall submit one (1) original invoice and two (2) copies of invoices to: Judicial Council of California Administrative Office of the Courts Office c/o Finance Division, Accounts Payable 000 Xxxxxx Xxxx Xxxxxx, 0xx Xxxxx Xxx Xxxxxxxxx, XX 00000-0000 Contractor shall simultaneously submit another copy of Court Construction and Management the invoice to the State Project Manager (Name and named on the Work Order at the address designated specified for that Project Manager on the Work Order) . For Fixed Prices services provided Work Orders Provided on a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Work Order Number provided on the Work Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Description of the Deliverable  as specified in the Work Order • The Fixed Price of the Deliverable  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Basis Services provided on Work Orders Provided On a Deliverables Basis, Contractor shall invoice on successful acceptance of a Deliverable. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Work Order Number provided on the Work Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • For each Deliverable accepted in the previous calendar month, provide separately by Deliverable:  • Description of the accepted Deliverable Deliverable, as specified in the Work Order • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred in providing that Deliverable during the previous calendar month, including a total for all such Work.  • If the Work Order specifies that the Contractor is to be compensated for Travel and Living Expenses incurred in providing that Deliverable, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Work Order specifies that the Contractor is to be compensated for Reimbursable Expenses incurred in providing that Deliverable, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice, individually for each Deliverable and in total for the invoice, with a grand total  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made. For Time and Materials Not to Exceed Services not provided on Basis Work Orders Not Provided On a Deliverables Basis, Contractor shall invoice as follows. Contractor’s invoice(s) shall clearly specify:  • The Contract number;  • The Work Order Number provided on the Work Order. • A unique invoice number;  • Contractor’s name and address;  • Contractor’s Taxpayer identification number (FEIN);  • Names, Titles, Hours, Rates and Dates of Performance for all of Contractor or its Subcontractor employees for hours of Work actually incurred during the previous calendar month, including a total for all such Work.  • If the Work Order specifies that the Contractor is to be compensated for Travel and Living Expenses, the dates the expense was incurred, name of employee, and separate costs for air transportation, overnight lodging, private vehicle ground transportation (include origin, destination, and miles claimed).  • If the Work Order specifies that the Contractor is to be compensated for Reimbursable Expenses, the date the expense was incurred, description of the expense, and amount of the expense.  • A grand total for all hours, Travel and Living Expenses, and Reimbursable Expenses billed on the invoice.  • Preferred remittance address, if different from the mailing address  • The DVBE dollars expended, if DVBE commitments were made.