Common use of Job-Related Expenses Clause in Contracts

Job-Related Expenses. The Board of Education will provide for the payment of the actual and necessary expenses, including traveling expenses, of any employee of the District incurred in the course of performing services for the District, whether within or outside the District, under the direction of the appropriate administrator. The validity of payments for job-related expenses shall be determined by the Superintendent. The use of a personal vehicle shall be considered a legitimate job expense if: Travel is among the schools to which the employee is assigned. Travel is required to a local store to receive job-related materials. Travel is authorized in advance by the appropriate administrator. Travel for special emergency purposes is a recognized part of the employee's job responsibilities. Whenever possible, School District vehicles shall be used instead of personal vehicles. No Bargaining Unit Member shall be required to use their personal vehicles for district use. Actual and necessary expense incident to attendance at functions outside the District shall be reimbursable to the employee if: Such events have as their purpose programs which will improve the operation of the District. Such events have programs which will benefit the employee in the performance of assigned District duties. Approval has been obtained in advance from the appropriate administrator. Attendance at District approved events outside the District shall be without loss of regular pay unless otherwise stipulated prior to attendance. The Treasurer shall prepare regulations for the reimbursement of travel expense(s) which shall include: Each request shall detail the reasons for the expenditure and not be labeled in broad general terms. Travel shall be by the most direct and economical route. Reimbursement shall be made only upon the presentation of original receipts for all expenses submitted for reimbursement. No reimbursement shall be made unless original receipts are presented for all costs except mileage. Mileage must be computed as actual miles driven at the rate currently approved by the Board for its employees. Mileage will only be paid to one driver to a given destination on a given date, unless specific approval is given in advance by the Superintendent. Final reimbursement must be approved by the Superintendent. For employee expenses that total less than $25.00, payment shall be made twice per year (By December 15th and by June 30th). Expenses in excess of $25 will be paid as submitted.