Common use of KEEPING RECORDS — SUPPORTING DOCUMENTATION Clause in Contracts

KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared The beneficiaries must — for a period of three years after the balance is paid — keep adequate records and other supporting documentation to prove that the corresponding tasks or part of the action as described in Annex I have been implemented properly. The beneficiaries do not need to identify the actual eligible costs covered or provide supporting documentation (such as accounting statements) to prove the amount declared as the lump sum. They must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article 22), the beneficiaries must keep the records and other supporting documentation until the end of these procedures. The beneficiaries must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency may accept non-original documents if it considers that they offer a comparable level of assurance

KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared The beneficiaries beneficiary must — for a period of three years after the balance is paid — keep adequate records and other supporting documentation to prove that the corresponding tasks or part of the action as described in Annex I 1 have been implemented properly. The beneficiaries do beneficiary does not need to identify the actual eligible costs covered or provide supporting documentation (such as accounting statements) to prove the amount declared as the lump sum. They It must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article 22), the beneficiaries beneficiary must keep the records and other supporting documentation until the end of these procedures. The beneficiaries beneficiary must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency may accept non-original documents if it considers that they offer a comparable level of assurance

KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared The beneficiaries must — for a period of three years after the balance is paid — keep adequate records and other supporting documentation to prove that the corresponding tasks or part of the action as described in Annex I have been implemented properly. The beneficiaries do not need to identify the actual eligible costs covered or provide supporting documentation (such as accounting statements) to prove the amount declared as the lump sum. It They must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article Articles 22), the beneficiaries must keep the records and other supporting documentation until the end of these procedures. The beneficiaries must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency Commission [or the Agency] may accept non-original documents if it considers that they offer a comparable level of assurance

KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared The beneficiaries beneficiary must — for a period of three years after the balance is paid — keep adequate records and other supporting documentation to prove that the corresponding tasks or part of the action as described in Annex I 1 have been implemented properly. The beneficiaries do beneficiary does not need to identify the actual eligible costs covered or provide supporting documentation (such as accounting statements) to prove the amount declared as the lump sum. They It must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article Articles 22), the beneficiaries beneficiary must keep the records and other supporting documentation until the end of these procedures. The beneficiaries beneficiary must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency may accept non-original documents if it considers that they offer a comparable level of assurance.

KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared The beneficiaries beneficiary must — for a period of three years after the balance is paid — keep adequate records and other supporting documentation to prove that the corresponding tasks or part of the action as described in Annex I 1 have been implemented properly. The beneficiaries do beneficiary does not need to identify the actual eligible costs covered or provide supporting documentation (such as accounting statements) to prove the amount declared as the lump sum. They It must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article Articles 22), the beneficiaries beneficiary must keep the records and other supporting documentation until the end of these procedures. The beneficiaries beneficiary must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency [Commission][Agency] may accept non-original documents if it considers that they offer a comparable level of assurance