Common use of Key Personnel and Personnel Substitutions Clause in Contracts

Key Personnel and Personnel Substitutions. Key personnel are those personnel considered essential to successful contractor performance. The Program Manager is the only key personnel required under the basic contract – other key personnel may be designated at the discretion of the OCO. The Program Manager shall be identified in the submitted proposal and shall commence work upon contract award. All requests for approval of substitutions of key personnel under this contract must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. They must contain a complete resume for the proposed substitute or addition, and any other information requested by the PCO. All substitutions proposed during the duration of this contract must have, at a minimum, the qualifications of the person being replaced. The PCO will evaluate such requests and promptly notify the contractor in writing of his determination to accept or reject the substitution. The government shall be notified within five days after substitution of key contract personnel. When the contractor becomes aware that a task order employee will be, or is unavailable to work under this contract for a continuous period exceeding ten working days, the contractor shall immediately notify the PCO or the OCO or the appropriate government representative, and replace such personnel with personnel of equal or superior qualifications, within ten working days of notification or as required by the government. Substitutions may be made in task staffing under the following conditions: 1. The contractor shall notify the CO at least ten working days before making changes in task personnel from one task to another. 2. The contractor shall provide a replacement resume to the CO or appropriate government representative at the time of notification. 3. The resume of the replacement shall be approved prior to assignment of the replacement and prior to transfer of the individual.