Common use of Letter of Invitation Clause in Contracts

Letter of Invitation. A Letter of Invitation must be agreed to and signed by the five parties (the student, the student’s home supervisor, the home university supervisor’s chair or centre head, the University of Toronto supervisor and the chair or centre head of the University of Toronto’s supervisor’s department. Although the details of a Letter of Invitation would reasonably vary from student to student (see sample in Appendix) the following topics and information must be included: • Letterhead of the graduate unit, University of Toronto • Addressed to the home supervisor of the IVGS student • Full Name of student • Student’s home program and degree level (Master’s or PhD) • Student’s home academic institution and department (where currently enrolled) • Name of home supervisor and supervisor’s department • Name of home university supervisor’s chair or centre head • Name of U of T supervisor and department • Name of U of T supervisor’s chair or centre head • Study period dates (start and end dates of visit) • Student’s main area of research interest (very brief statement) • Arrangements for intellectual property • Arrangements for research ethics approvals (if applicable) • Arrangements for financial considerations (if any):e.g. travel reimbursement; research expenses • Use of resources: e.g. equipment; space; supplies; required health and safety training • Arrangements for supervision during study period (e.g. frequency of contact, how progress will be assessed) • Arrangements for U of T residence accommodation (if any) • Other documents may be attached if required • Five signatures: the student, the student’s home supervisor, the home supervisor’s department head/chair, the U of T supervisor, and the U of T chair or centre head of the supervisor’s graduate unit [Insert date] Supervisor name, University of Toronto Department Address Home Supervisor name, Home University Department Address Dear Professor Name, This letter confirms the arrangements for the visit of your graduate [STUDENT NAME] for the Study Abroad period of [DATE to DATE]. I will serve as his/her supervisor at the University of Toronto, [insert graduate unit] while he/she is a visiting student. An Offer of Admission into the IVGS Study Abroad program will be sent to the student from the University of Toronto, School of Graduate Studies. Your student will be studying with me in the area of (insert brief research interest). • The student will receive training from our technician in the use of the equipment required in order to conduct their research study. • As the student will be handling live animals as part of their research study, please ensure the enclosed animal ethics form is completed and returned to me. • I understand that the student’s research study at U of T will involve interviews and focus groups. Please ensure that the student submits a human ethics protocol application to the U of T Office of Research. Additional U of T approvals may be required. This should be submitted in advance of arrival at U of T. • We [will/will not] cover a study stipend, travel or other costs; however, the costs of equipment will be provided, in kind. In addition and as requested, the student will have access to a high speed internet connection. • Our department [can /cannot] provide office space, but it may be possible to find some temporary space in the Library. [Provide details of space as necessary.] • I will meet with the student on a weekly/bi-weekly basis to provide feedback and to access progress to ensure that the thesis research is progressing adequately. • [Please insert all other arrangements as appropriate e.g.: residence, intellectual property] I look forward to a mutually rewarding experience and to welcoming [insert student name] to the University of Toronto, School of Graduate Studies as an IVGS student. Please feel free to contact me with any questions. Regards, Signature of the supervisor, University of Toronto Printed name Signature of the chair or centre head, University of Toronto Printed name Signature of the home supervisor Printed name Signature of the home supervisor’s chair or centre head Printed name Signature of the student Printed name Cc: Director, Student Services, University of Toronto, School of Graduate Studies

Letter of Invitation. A Letter of Invitation must be agreed to and signed by the five parties (the student, the student’s home supervisor, the home university supervisor’s chair or centre head, the University of Toronto supervisor and the chair or centre head of the University of Toronto’s supervisor’s department. Although the details of a Letter of Invitation would reasonably vary from student to student (see sample in Appendix) the following topics and information must be included: • Letterhead of the graduate unit, University of Toronto • Addressed to the home supervisor of the IVGS student • Full Name of student • Student’s home program and degree level (Master’s or PhD) • Student’s home academic institution and department (where currently enrolled) • Name of home supervisor and supervisor’s department • Name of home university supervisor’s chair or centre head • Name of U of T supervisor and department • Name of U of T supervisor’s chair or centre head • Study period dates (start and end dates of visit) • Student’s main area of research interest (very brief statement) • Arrangements for intellectual property (if applicable) • Arrangements for research ethics approvals (if applicable) • Arrangements for financial considerations (if any):e.g. travel reimbursement; research expenses • Use of resources: e.g. equipment; space; supplies; required health and safety training • Arrangements for supervision during study period (e.g. frequency of contact, how progress will be assessed) • Arrangements for U of T residence accommodation (if any) • Other documents may be attached if required • Five signatures: the student, the student’s home supervisor, the home supervisor’s department head/chair, the U of T supervisor, and the U of T chair or centre head of the supervisor’s graduate unit [Insert date] Supervisor name, University of Toronto Department Address Home Supervisor name, Home University Department Address Dear Professor Name, This letter confirms the arrangements for the visit of your graduate student [STUDENT NAME] for the Study Abroad period of [DATE to DATE]. I will serve as his/her supervisor at the University of Toronto, [insert graduate unit] while he/she is a visiting student. An Offer of Admission into the IVGS Study Abroad program will be sent to the student from the University of Toronto, School of Graduate Studies. Your student will be studying with me in the area of (insert brief research interest). • The student will receive training from our technician in the use of the equipment required in order to conduct their research study. • As the student will be handling live animals as part of their research study, please ensure the enclosed animal ethics form is completed and returned to me. • I understand that the student’s research study at U of T will involve interviews and focus groups. Please ensure that the student submits a human ethics protocol application to the U of T Office of Research. Additional U of T approvals may be required. This should be submitted in advance of arrival at U of T. • We [will/will not] cover a study stipend, travel or other costs; however, the costs of equipment will be provided, in kind. In addition and as requested, the student will have access to a high speed internet connection. • Our department [can /cannot] provide office space, but it may be possible to find some temporary space in the Library. [Provide details of space as necessary.] • I will meet with the student on a weekly/bi-weekly basis to provide feedback and to access assess progress to ensure that the thesis research is progressing adequately. • [Please insert all other arrangements as appropriate e.g.: residence, intellectual property] I look forward to a mutually rewarding experience and to welcoming [insert student name] to the University of Toronto, School of Graduate Studies as an IVGS student. Please feel free to contact me with any questions. Regards, Signature of the supervisor, University of Toronto Printed name Signature of the chair or centre head, University of Toronto Printed name Signature of the home supervisor Printed name Signature of the home supervisor’s chair or centre head Printed name Signature of the student Printed name Cc: Director, Student Services, University of Toronto, School of Graduate Studies

Letter of Invitation. A Letter of Invitation must be agreed to and signed by the five parties (the student, the student’s home supervisor, the home university supervisor’s chair or centre head, the University of Toronto supervisor and the chair or centre head of the University of Toronto’s supervisor’s department. Although the details of a Letter of Invitation would reasonably vary from student to student (see sample in Appendix) the following topics and information must be included: • Letterhead of the graduate unit, University of Toronto • Addressed to the home supervisor of the IVGS student • Full Name of student • Student’s home program and degree level (Master’s or PhD) • Student’s home academic institution and department (where currently enrolled) • Name of home supervisor and supervisor’s department • Name of home university supervisor’s chair or centre head • Name of U of T supervisor and department • Name of U of T supervisor’s chair or centre head • Study period dates (start and end dates of visit) • Student’s main area of research interest (very brief statement) • Arrangements for intellectual property • Arrangements for research ethics approvals (if applicable) • Arrangements for financial considerations (if any):e.g. travel reimbursement; research expenses • Use of resources: e.g. equipment; space; supplies; required health and safety training • Arrangements for supervision during study period (e.g. frequency of contact, how progress will be assessed) • Arrangements for U of T residence accommodation (if any) • Other documents may be attached if required • Five signatures: the student, the student’s home supervisor, the home supervisor’s department head/chair, the U of T supervisor, and the U of T chair or centre head of the supervisor’s graduate unit [Insert date] Supervisor name, University of Toronto Department Address Home Supervisor name, Home University Department Address Dear Professor Name, This letter confirms the arrangements for the visit of your graduate [STUDENT NAME] for the Study Abroad period of [DATE to DATE]. I will serve as his/her supervisor at the University of Toronto, [insert graduate unit] while he/she is a visiting student. An Offer of Admission into the IVGS Study Abroad program will be sent to the student from the University of Toronto, School of Graduate Studies. Your student will be studying with me in the area of (insert brief research interest). • The student will receive training from our technician in the use of the equipment required in order to conduct their research study. • As the student will be handling live animals as part of their research study, please ensure the enclosed animal ethics form is completed and returned to me. • I understand that the student’s research study at U of T will involve interviews and focus groups. Please ensure that the student submits a human ethics protocol application to the U of T Office of Research. Additional U of T approvals may be required. This should be submitted in advance of arrival at U of T. • We [will/will not] cover a study stipend, travel or other costs; however, the costs of equipment will be provided, in kind. In addition and as requested, the student will have access to a high speed internet connection. • Our department [can /cannot] provide office space, but it may be possible to find some temporary space in the Library. [Provide details of space as necessary.] • I will meet with the student on a weekly/bi-weekly basis to provide feedback and to access assess progress to ensure that the thesis research is progressing adequately. • [Please insert all other arrangements as appropriate e.g.: residence, intellectual property] I look forward to a mutually rewarding experience and to welcoming [insert student name] to the University of Toronto, School of Graduate Studies as an IVGS student. Please feel free to contact me with any questions. Regards, Signature of the supervisor, University of Toronto Printed name Signature of the chair or centre head, University of Toronto Printed name Signature of the home supervisor Printed name Signature of the home supervisor’s chair or centre head Printed name Signature of the student Printed name Cc: Director, Student Services, University of Toronto, School of Graduate Studies

Letter of Invitation. A Letter of Invitation must be agreed to and signed by the five parties (the student, the student’s home supervisor, the home university supervisor’s chair or centre head, the University of Toronto supervisor and the chair or centre head of the University of Toronto’s supervisor’s department. Although the details of a Letter of Invitation would reasonably vary from student to student (see sample in Appendix) the following topics and information must be included: • Letterhead of the graduate unit, University of Toronto • Addressed to the home supervisor of the IVGS student • Full Name of student • Student’s home program and degree level (Master’s or PhD) • Student’s home academic institution and department (where currently enrolled) • Name of home supervisor and supervisor’s department • Name of home university supervisor’s chair or centre head • Name of U of T supervisor and department • Name of U of T supervisor’s chair or centre head • Study period dates (start and end dates of visit) • Student’s main area of research interest (very brief statement) • Arrangements for intellectual property (if applicable) • Arrangements for research ethics approvals (if applicable) • Arrangements for financial considerations (if any):e.g. stipend, travel reimbursement; , research expenses • Use of resources: e.g. equipment; space; supplies; required health and safety training • Arrangements for supervision during study period (e.g. frequency of contact, how progress will be assessed) • Arrangements for U of T residence accommodation (if any) • Other documents may be attached if required • Five signatures: the student, the student’s home supervisor, the home supervisor’s department head/chair, the U of T supervisor, and the U of T chair or centre head of the supervisor’s graduate unit [Insert date] Supervisor name, University of Toronto Department Address Home Supervisor name, Home University Department Address Dear Professor Name, This letter confirms the arrangements for the visit of your graduate student [STUDENT NAME] for the Study Abroad period of [DATE to DATE]. I will serve as his/her supervisor at the University of Toronto, [insert graduate unit] while he/she is a visiting student. An Offer of Admission into the IVGS Study Abroad program will be sent to the student from the University of Toronto, School of Graduate Studies. Your student will be studying with me in the area of (insert brief research interest). • The student will receive training from our technician in the use of the equipment required in order to conduct their research study. • As the student will be handling live animals as part of their research study, please ensure the enclosed animal ethics form is completed and returned to me. • I understand that the student’s research study at U of T will involve interviews and focus groups. Please ensure that the student submits a human ethics protocol application to the U of T Office of Research. Additional U of T approvals may be required. This should be submitted in advance of arrival at U of T. • We [will/will not] cover a study stipend, travel or other costs; however, the costs of equipment will be provided, in kind. In addition and as requested, the student will have access to a high speed internet connection. • Our department [can /cannot] provide office space, but it may be possible to find some temporary space in the Library. [Provide details of space as necessary.] In addition the student will have access to a high speed internet connection. • I will meet with the student on a weekly/bi-weekly basis to provide feedback and to access assess progress to ensure that the thesis research is progressing adequately. • [Please insert all other arrangements as appropriate e.g.: residence, intellectual property] I look forward to a mutually rewarding experience and to welcoming [insert student name] to the University of Toronto, School of Graduate Studies as an IVGS student. Please feel free to contact me with any questions. Regards, Signature of the supervisor, University of Toronto Printed name Signature of the chair or centre head, University of Toronto Printed name Signature of the home supervisor Printed name Signature of the home supervisor’s chair or centre head Printed name Signature of the student Printed name Cc: Director, Student Academic Services, University of Toronto, School of Graduate Studies