Common use of Maintenance and Retention of Records Clause in Contracts

Maintenance and Retention of Records. Subrecipient agrees to maintain accounting and financial records in accordance with Generally Accepted Accounting Principles (GAAP) and the standards of the Office of the Chief Financial Officer (“OCFO”) set forth in the most recent version of the Office of Justice Programs (“OJP”) DOJ Grants Financial Guide, including 2 CFR Part 200, subpart F (if applicable), and 2 CFR Part 2800. All financial records, supporting documents, statistical records and all other records pertinent to this Agreement shall be retained by the Subrecipient for a minimum of six years following termination or expiration of this Agreement for purposes of Agency, State of Oregon or federal examination and audit provided, however, that if there is any audit issue, dispute, claim or litigation relating to this Agreement, Subrecipient shall retain and keep accessible the books of account and records until the audit issue, dispute, claim or litigation has been finally concluded or resolved. It is the responsibility of the Subrecipient to obtain a copy of the DOJ Grants Financial Guide from the OCFO available at xxxxx://xxx.xxx/financialguide/DOJ/index.htm and apprise itself of all rules and regulations set forth. Access to Records. Agency, CVSSD, Oregon Secretary of State, the Office of the Comptroller, the General Accounting Office (“GAO”) or any of their authorized representatives, shall have the right of access to any pertinent books, documents, papers, or other records of Subrecipient and any contractors or subcontractors of Subrecipient, which are pertinent to the Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access is not limited to the required retention period but shall last as long as the records are retained.