Common use of Management Competencies Clause in Contracts

Management Competencies. Process Management Good at figuring out the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources. Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information. Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results, designs feedback loops into work. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB • Southern DHB workers • Contractors and Consultants engaged by SDHB • Managers at all levels in the organisation • Stakeholders • Union Representatives • Visitors • H&S Representatives PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning) • Current training in health and safety topics Experience • Experience in the health and safety field. • Experience in the health sector Knowledge and Skills • Detailed knowledge of health and safety legislation. • The ability to research topics (where knowledge is limited) and identify best practice requirements. • Effective oral and written communication skills. • Attention to detail and delivers accurate results. • Computer competency in the Microsoft office suite. • Strong interpersonal Skills • The ability to deliver training • Good facilitation skills • Good co-ordination skills. Personal Qualities • Performance driven and outcome focussed. • Ability to develop rapport with others and to work effectively with multi- disciplinary teams. • Able to self-manage and prioritise competing workloads. • Demonstrated competence in performing and delivering within strict timeframes. • Demonstrates the ability to cope with increasing demands, changes to planned work schedules and greater challenges. • Shows initiative, innovation and is proactive when dealing with problems and new situations KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities To assist in health and safety management, documentation and risk management To assist in the development and maintenance of health and safety standards, contribute to the development and implementation of policies, procedures and emergency arrangements. To assist with identifying hazards and assessing risk, including education and training. • Assist in the development and maintenance of health and safety standards within SDHB. • Contribute to the development and implementation of policies, procedures and emergency arrangements. • Assist with identifying hazards and assessing risks that may affect the health, safety and welfare of workers; and educate and train staff in the development of safe working practices to protect them from harm. • Ensure that health and safety standards are developed and maintained in accordance with statutory health and safety requirements. • Ensure that all policies, procedures and emergency arrangements aim to minimise workplace harm. • Ensure that hazard identification and risk management is undertaken in a timely and efficient manner. • Health and safety management practices in SDHB meet all legal requirements. • Assists with the development of standard operating models to ensure compliance with health and safety duties. • Assists with the delivery of the DHB's environmental contaminates management arrangements, • Best practice health and safety management outcomes are maintained in all activities. • Environmental contaminates are managed in accordance with policies. • SDHB has a suite of good practice safe systems of work. Encouraging workplace participation and providing support To be proactive in encouraging workplace participation in health and safety procedures and to provide support for SDHB health and safety activities, including the audit and inspection requirements to ensure that safety arrangements have been properly implemented. • Motivates and supports team members to participate in health and safety objectives, to achieve positive health and safety outcomes • Supports L 6&7 managers to maintain safe systems, providing specialist advice, coaching and practical support. • Provides advice, support and guidance to other members of SDHB staff, staff across the DHB, contractors and consultants. • Services health and safety management system • Assists in the delivery of health and safety training • Supports continual improvement and best practice in the management of health and safety • Reviews and provides advice on related documentation, e.g. safe systems of work • An increase in health and safety participation • SDHB managers take ownership of health and safety issues • Health and safety training schedule is delivered in a timely manner. • A reduction in lost time injuries and an increase in near miss reporting. • All SDHB employees, contractors and consultants are clear on their health and safety duties. • SDHB staff, staff across the DHB, contractors and consultants feel supported. Assist in health and safety reporting, including recording and investigating health and safety accidents, incidents and injuries To advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Assist to facilitate the Southern DHB return to work program. • Attends and report at relevant meetings and implement communications • Undertakes audit and inspection; measure and report on current trends. • Assists with the implementation of strategies to ensure continuous improvement of key performance indicators • Produces appropriate reports (weekly, monthly and annually). • All stakeholder are aware of health and safety responsibilities and risks. • Useable data is available to make strategic health and safety decisions • KPI data shows an improvement on health and safety performance • Reports available to assist with decision making Other duties as required Other duties as required to support the health and safety team and / or the SDHB department. Undertaking duties from time to time that may be in addition to those outlined above but which fall within your capabilities and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. • Research undertaken is robust and well considered.

Management Competencies. Process Management Good at figuring out the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources. Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information. Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results, designs feedback loops into work. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB • Southern DHB workers • Contractors and Consultants engaged by SDHB • Managers at all levels in the organisation • Stakeholders • Union Representatives • Visitors • H&S Representatives PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning) • Health and Safety related vocational training and/or equivalent qualification (Level 3-4) • A demonstrable understanding of New Zealand statutory requirements • Current training in health and safety topics Experience • Experience in the health and safety field. • Health and safety advisor experience. • Experience in the health sector Knowledge and Skills • Detailed knowledge of health and safety legislation. • The ability to research topics (where knowledge is limited) and identify best practice requirements. • Effective oral and written communication skills. • Attention to detail and delivers accurate results. • Computer competency in the Microsoft office suite. • Strong interpersonal Skills • The ability to deliver training • Good facilitation skills • Good co-ordination skills. Personal Qualities • Performance driven and outcome focussed. • Ability to develop rapport with others and to work effectively with multi- disciplinary teams. • Able to self-manage and prioritise competing workloads. • Demonstrated competence in performing and delivering within strict timeframes. • Demonstrates the ability to cope with increasing demands, changes to planned work schedules and greater challenges. • Shows initiative, innovation and is proactive when dealing with problems and new situations KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities To assist in health and safety management, documentation and risk management To assist in the development and maintenance of health and safety standards, contribute to the development and implementation of policies, procedures and emergency arrangements. To assist with identifying hazards and assessing risk, including education and training. • Assist in the development and maintenance of health and safety standards within SDHB. • Contribute to the development and implementation of policies, procedures and emergency arrangements. • Assist with identifying hazards and assessing risks that may affect the health, safety and welfare of workers; and educate and train staff in the development of safe working practices to protect them from harm. • Ensure that health and safety standards are developed and maintained in accordance with statutory health and safety requirements. • Ensure that all policies, procedures and emergency arrangements aim to minimise workplace harm. • Ensure that hazard identification and risk management is undertaken in a timely and efficient manner. • Health and safety management educate and train staff in the development of safe working practices in SDHB meet all legal requirementsto protect them from harm. • Assists with the development of standard operating models to ensure compliance with health and safety duties. • Assists with the delivery of the DHB's environmental contaminates management arrangements, • Health and safety management practices in SDHB meet all legal requirements. • Best practice health and safety management outcomes are maintained in all activities. • Environmental contaminates are managed in accordance with policies. • SDHB has a suite of good practice safe systems of work. Encouraging workplace participation and providing support To be proactive in encouraging workplace participation in health and safety procedures and to provide support for SDHB health and safety activities, including the audit and inspection requirements to ensure that safety arrangements have been properly implemented. • Motivates and supports team members to participate in health and safety objectives, to achieve positive health and safety outcomes • Supports L 6&7 managers to maintain safe systems, providing specialist advice, coaching and practical support. • Provides advice, support and guidance to other members of SDHB staff, staff across the DHB, contractors and consultants. • Services health and safety management system • Assists in the delivery of health and safety training • Supports continual improvement and best practice in the management of health and safety • Reviews and provides advice on related documentation, e.g. safe systems of work • An increase in health and safety participation • SDHB managers take ownership of health and safety issues • Health and safety training schedule is delivered in a timely manner. • A reduction in lost time injuries and an increase in near miss reporting. • All SDHB employees, contractors and consultants are clear on their health and safety duties. • SDHB staff, staff across the DHB, contractors and consultants feel supported. Assist in health and safety reporting, including recording and investigating health and safety accidents, incidents and injuries To advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Assist to facilitate the Southern DHB return to work program. • Attends and report at relevant meetings and implement communications • Undertakes audit and inspection; measure and report on current trends. • Assists with the implementation of strategies to ensure continuous improvement of key performance indicators • Produces appropriate reports (weekly, monthly and annually). • All stakeholder are aware of health and safety responsibilities and risks. • Useable data is available to make strategic health and safety decisions • KPI data shows an improvement on health and safety performance • Reports available to assist with decision making Other duties as required Other duties as required to support the health and safety team and / or the SDHB department. Undertaking duties from time to time that may be in addition to those outlined above but which fall within your capabilities and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. • Research undertaken is robust and well considered.

Management Competencies. Organisational Agility Knowledgeable about how organisations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organisations. Effective Communication Shares well thought out, concise and timely information with others using appropriate mediums. Ensures information gets to the appropriate people within the organisation to facilitate effective decision making. Decision Making / Problem Solving Demonstrates effective and timely decision making / problem solving techniques. Aware of the impact of decisions on key stakeholders and consults as appropriate utilizing available resources. Is proactive and effective when problem solving is required. Ensures decision making complies with organisational strategies. Process Management Good at figuring out the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources. Informing Provides Commitment to Excellence Sets challenging goals for personal achievement and continually strives to reach or exceed them in the information people need pursuit of excellence. Seeks opportunities to know improve their performance and seeks feedback to do their jobs measure and improve how they are doing. Focuses on results rather than on efforts. Innovation / Initiative Continually strives for new and improved work processes that will result in greater effectiveness and efficiencies. Questions traditional ways of doing things when choosing a course of action or finds new combinations of old elements to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information. Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results, designs feedback loops into workform an innovative solution. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB • Southern DHB workers Strategy, Primary and Community team • Contractors Community Pharmacists • Prescribers • WellSouth PHN • Primary Health Manager • Prescribers • Clinical Pharmacists and Consultants engaged by SDHB Leads • Managers at all levels in the organisation Pharmac • Stakeholders Clinical Council • Union Representatives Ministry of Health • Visitors • H&S Representatives HQSC PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning) • Current training Bachelor of Pharmacy degree or equivalent. • Pharmacist registered with the Pharmacy Council of New Zealand • Hold an Annual Practising Certificate (APC). • Post graduate studies in health and safety topics policy, public health or administration (or equivalent). Experience • Extensive experience and knowledge of the Health & Disability sector. • Proven ability to successfully facilitate and gain commitment to achieving team objectives • Demonstrated ability in operating pro-actively and with initiative to instigate strategic change • Experience and success in the health and safety fieldtransformational change. • Experience working in the health sector strategic functions • Experience working with multiple stakeholders to achieve strategic change in a complex environment Knowledge and Skills • Detailed knowledge Ability to analyse and plan across a broad range of health functions, e.g. strategic, service, trend, financial, quantitative and safety legislationqualitative matters. • The ability Confidence to research topics (where knowledge is limited) accept responsibility and identify best practice requirements. to act with authority and independence within delegated responsibilities • Effective oral Ability to manage multiple projects and written communication skills. • Attention to detail and delivers accurate results. • Computer competency in the Microsoft office suite. • Strong interpersonal Skills • The ability work to deliver training • Good facilitation skills • Good co-ordination skills. strict deadlines Personal Qualities • Performance driven Strong action and outcome focussed. results orientation • Ability to develop rapport with others Strategic thinker • Commitment and personal accountability • Excellent interpersonal skills, including ability to work effectively with multi- disciplinary teamspeople at all levels of the organisation. • Able to self-manage Acts with discretion, sensitivity and prioritise competing workloadsintegrity at all times. • Demonstrated competence in performing Is adaptable and delivering within strict timeframes. flexible – open to change • Demonstrates the ability to cope with increasing demands, changes to planned work schedules and greater challenges. • Shows initiative, innovation and is proactive when dealing with problems and new situations Maintains an exceptionally high level of confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities To assist in health Strategic Planning and safety management, documentation Management • Responsibility for the overall leadership and risk management To assist strategic development of pharmacy practices in the development and maintenance of health and safety standards, contribute to Southern district • Drive the development and implementation of policies, procedures and emergency arrangements. To assist with identifying hazards and assessing riskthe pharmaceutical management plan focusing on the quality of prescribing, including education Community Pharmaceuticals, Hospital Medicines, Pharmaceutical Cancer Treatments (PCTs), partnership across the sector, integration of information flows and training. prescribing behaviours • Assist in the development Provide advice and maintenance of health and safety standards within SDHB. • Contribute guidance to the development and implementation of policies, procedures and emergency arrangements. • Assist with identifying hazards and assessing risks that may affect the health, safety and welfare of workers; and educate and train staff pharmaceutical practices in the development Southern district • Access and interpret prescribing and dispensing data to inform quality improvement • Pharmaceutical utilisation is consistent with good practice • All prescribers receive benchmarking information • Unexplained variations in prescribing patterns are identified and actions are implemented to address • Interventions and actions are successfully implemented, and are targeted to achieve maximum effectiveness and address greatest areas of safe working practices need • Governance and Leadership • Provide and/or facilitate clinical leadership and support (as appropriate) to protect them from harmPharmacists, Intern Pharmacists and pharmacy support staff across the Southern health system. • Ensure that health good relationships and safety standards linkages are developed and maintained in accordance with statutory health key stakeholders including community pharmacists, Well South, the University of Otago, and safety requirementsNational Agencies • Build momentum for system-wide improvement through the coordination and facilitation of key stakeholders and relationships • Liaise with the Southern DHB Community Pharmacies (via the portfolio manager) as a conduit for communication with the DHB and to gain/maintain sector support to achieve the objectives of the role. • Ensure that all policies, procedures Develop and emergency arrangements aim to minimise workplace harm. • Ensure that hazard identification progress strong positive and risk management is undertaken in a timely productive relationships with service and efficient manner. • Health clinical leaders within the local and safety management practices in SDHB meet all legal requirements. • Assists with the development of standard operating models broader health sector to ensure compliance with health the collaborative support of the strategy and safety duties. • Assists with the to influence operational delivery of the DHB's environmental contaminates management arrangements, • Best practice health and safety management outcomes are maintained in all activities. • Environmental contaminates are managed in accordance with policies. • SDHB has a suite of good practice safe systems of work. Encouraging workplace participation and providing support To be proactive in encouraging workplace participation in health and safety procedures and to provide support for SDHB health and safety activities, including the audit and inspection requirements to ensure that safety arrangements have been properly implemented. • Motivates and supports team members to participate in health and safety objectives, to achieve positive health and safety outcomes • Supports L 6&7 managers to maintain safe systems, providing specialist advice, coaching and practical support. • Provides advice, support and guidance to other members of SDHB staff, staff across the DHB, contractors and consultants. • Services health and safety management system • Assists in the delivery of health and safety training • Supports continual improvement and best practice in the management of health and safety • Reviews and provides advice on related documentation, e.g. safe systems of work • An increase in health and safety participation • SDHB managers take ownership of health and safety issues • Health and safety training schedule is delivered in a timely mannerstrategy. • A consistent understanding of key focus areas and actions is held across the relevant arms of the sector • Pharmacy and Prescriber practices are successfully influenced through policy development, direct and indirect leadership Quality and Sustainability • Maintain oversight and understanding of Key Performance Indicators such as southern rates of polypharmacy against the HQSC Atlas, reduced readmission rates due to reduction in lost time injuries Adverse Drug Events, reduced burden on GP and an increase in near miss reportingcommunity pharmacists to perform medicine reconciliation, and reduced utilisation of Pharmaceuticals. • All SDHB employeesProvide clinical leadership (and management where appropriate) to Southern DHB initiated projects relating to pharmacy and medicine management services • Improvements in the quality of prescribing, contractors and consultants information flows are clear on their health achieved • Decreases in the rates of polypharmacy and safety dutiesadverse events are achieved • Pharmaceutical expenditure is reduced where safe and sustainable to do so • Advocate for safe and cost effective use of medicines throughout the district Living Southern DHB Values Proactively demonstrating Southern DHB values in all aspects of the role. • SDHB staffDemonstrates behaviours that we want to see from each other, staff across the DHB, contractors and consultants feel supported. Assist in health and safety reporting, including recording and investigating health and safety accidents, incidents and injuries To advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuriesat our best. • Advise and support compliance with workplace health and safety legislation and assist with the recording and investigation Contributes positively to a culture of accidentsappreciation, incidents and injuriesa learning culture, where people feel safe to speak up. • Assist Contributes positively to facilitate the Southern DHB return to work program. • Attends and report at relevant meetings and implement communications • Undertakes audit and inspection; measure and report on current trends. • Assists with the implementation of strategies to ensure continuous improvement of key performance indicators • Produces appropriate reports (weekly, monthly and annually). • All stakeholder are aware of health and safety responsibilities and risks. • Useable data is available to make strategic health and safety decisions • KPI data shows an improvement on health and safety performance • Reports available to assist with decision making Other duties as required Other duties as required to support the health and safety team and / or the SDHB department. Undertaking duties from time other initiatives that seek to time that may be in addition to those outlined above but which fall within your capabilities improve patient and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. • Research undertaken is robust and well consideredwhanau experiences and/or staffs experience of working.

Management Competencies. Planning Accurately scopes out length and difficulty of task and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals, evaluates results. Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act on tasks without having the total picture. Interpersonal Savvy Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably. Has excellent communication skills both written and verbal. Problem Solving Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Process Management Good at figuring out developing, refining, and implementing the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flowflows; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tintegration; can simplify complex processes; gets more processes when appropriate and can determine if simplification is beneficial. Can get the most out of fewer resourcesthe resources available, but can recognise early when conditions and situations are likely to place themselves, their colleagues, contractors or the organisation at risk. Informing Provides the information people need Capable of planning and implementing alternative solutions. Develops and presents opportunities to know to do their jobs improve departmental and to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information. Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results, designs feedback loops into workorganisational processes. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB • Southern Facilities & Property staff • External Contractors. • Service Managers and other staff of other DHB workers departments. • Contractors and Consultants engaged by SDHB University of Otago staff • Managers at all levels in Finance, business analysts, procurement • Territorial Authorities e.g. DCC, ORC, ICC • Members of the organisation • Stakeholders • Union Representatives • Visitors • H&S Representatives public PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning) • Current training Tertiary level qualification in health and safety topics business, finance, or contract management • Experience • Minimum 5 years’ experience in a contracts management role. • Experience and confidence in contract management in the health facilities arena. • Experience and safety fieldconfidence in senior administration in a hospital environment. • Experience in the health sector managing performance management of contractors across multiple sites. • Experience of creating and applying KPIs to contract management • Knowledge of ISO45001, ISO9001, and ISO14001 • Extensive knowledge of government contract models and ISO standards. • Extensive experience in providing high level administration. • Experience working within a multi- disciplinary senior management team, utilising and providing expert advice to allow business continuity. • Experience in interpreting and implementing terms and conditions of contracts and legislation. Knowledge and Skills • Detailed Expert knowledge of health contract management processes required to provide facilities management support • Good understanding of asset management • Strong skills in managing performance of contractors. • Good computer skills in Microsoft Office suite. • Exceptional attention to detail and safety legislationthe proficient ability to read and interpret building plans and reports. • Application of asset risk management. • Strong understanding of FM contracts, GMC contracts, and construction contracts. Personal Qualities • A professional, accountable, proactive and service-orientated approach. • The ability to research topics (where knowledge is limited) act independently or as part of a team, and identify best practice requirementsto work within set timeframes. • Effective oral and written communication skills. • Attention to detail and delivers accurate results. • Computer competency in the Microsoft office suite. • Strong interpersonal Skills • The ability to deliver training interact effectively, tactfully and diplomatically with a wide variety of individuals. • Good facilitation skills • Good conegotiator and able to think outside of the square to arrive at solutions that suit all stakeholders. Able to build rapport and have well-ordination developed relationship management skills. Personal Qualities • Performance driven A forward thinker, committed to continual quality improvements. • An innate ability to be adaptable; to respond to changes in tasks, duties, responsibilities and outcome focussedbusiness processes brought about by organisational, environmental or legislative demands. • Ability to develop rapport think strategically; goal orientated with others and to work effectively with multi- disciplinary teams. • Able to self-manage and prioritise competing workloads. • Demonstrated competence in performing and delivering within strict timeframes. • Demonstrates the ability to cope with increasing demands, changes to planned work schedules and greater challengesprioritise own tasks. • Shows initiativeA positive attitude to change while maintaining a good sense of humour. • Establishes and maintains strong, innovation trusting partnerships with peers and is proactive when dealing with problems team members. • Well-developed relationship management skills. • Monitors, measures and new situations continually improves own performance and that of their team and contractors. • Responsiveness, high output and multi-tasking. KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities To assist Operational responsibilities Responsible for contract management for Facilities & Property, ensuring that current, valid contracts are in health and safety managementplace for all services, documentation and risk management To assist in the development and maintenance of health and safety standards, contribute that contractors are providing best value to the development SDHB, and implementation of policies, procedures that key objectives and emergency arrangements. To assist compliance with identifying hazards and assessing risk, including education and trainingrelevant legislation is achieved. • Assist in the development To devise and maintenance of health and safety standards within SDHBimplement procedures, processes, manuals, KPIs, contract management schedules, etc. • Contribute to the development and implementation of policies, procedures and emergency arrangements. • Assist with identifying hazards and assessing risks that may affect the health, safety and welfare of workers; and educate and train staff in the development of safe working practices to protect them from harmTo oversee all operational aspects required for contract management. • Ensure contractors are carrying out all checks and providing evidence as required under service contracts and the relevant legislation. • Implement and maintain a level of KPI’s for contractors and measure performance against service levels. • Produce a high standard of documentation and communication to the organisation. • Provide a link between different teams within the department to ensure consistency in processes. • Be involved with planning the asset management of the facilities with the rest of the team. • High level coordination of risk management functions. • Initiate and participate in process improvements through innovation, collaboration and personal development. • Provide support to strategic projects and high level documentation such as Business Cases. • To ensure that health and safety standards all objectives for the contract management activity within the portfolio are developed and maintained in accordance with statutory health and safety requirementsmet. • Ensure that all policiesdocumentation, policies and procedures are concise, comprehensive and emergency arrangements aim consistent with the policies and direction of the SDHB. • Contract management processes are reviewed and adapted to minimise workplace harmensure best practice. • To liaise and assist effectively with other Service Managers / Supervisors / Coordinators and staff to obtain desired outcomes. • Ensure that hazard identification communications to the organisation are appropriate for the audience, provide adequate information to minimise risk and risk management is undertaken in a timely and efficient mannerhave been distributed within appropriate timeframes. • Health Keep up to date with current trends, best practice and safety management practices in SDHB meet all legal requirements. • Assists with the development of standard operating models to ensure compliance with health and safety duties. • Assists with the delivery of the DHB's environmental contaminates management arrangements, • Best practice health and safety management outcomes are maintained in all activities. • Environmental contaminates are managed in accordance with policies. • SDHB has a suite of good practice safe systems of work. Encouraging workplace participation and providing support To be proactive in encouraging workplace participation in health and safety procedures and to provide support for SDHB health and safety activities, including the audit and inspection requirements to ensure that safety arrangements have been properly implemented. • Motivates and supports team members to participate in health and safety objectives, to achieve positive health and safety outcomes • Supports L 6&7 managers to maintain safe systems, providing specialist advice, coaching and practical supportmethodologies. • Provides advice, support and guidance to other members of SDHB staff, staff across the DHB, contractors and consultantshighly focussed professional advice on compliance related matters. • Services health and safety management system • Assists in the delivery of health and safety training • Supports continual improvement and best practice in the management of health and safety • Reviews and provides advice on related documentation, e.g. safe systems of work • An increase in health and safety participation • SDHB managers take ownership of health and safety issues • Health and safety training schedule is delivered in a timely manner. • A reduction in lost time injuries and an increase in near miss reporting. • All SDHB employees, contractors and consultants are clear on their health and safety duties. • SDHB staff, staff across the DHB, contractors and consultants feel supported. Assist in health and safety reporting, including recording and investigating health and safety accidents, incidents and injuries To advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Assist to facilitate the Southern DHB return to work program. • Attends and report at relevant meetings and implement communications • Undertakes audit and inspection; measure and report on current trends. • Assists with the implementation of strategies to ensure continuous improvement of key performance indicators • Produces appropriate reports (weekly, monthly and annually). • All stakeholder are aware of health and safety responsibilities and risks. • Useable data is available to make strategic health and safety decisions • KPI data shows an improvement on health and safety performance • Reports available to assist with decision making Other duties as required Other duties Monthly reporting as required to support the health operation of your duties. Health, Safety and Wellbeing • Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems. • SDHB Health and safety team policies are followed in their area of responsibility. • Strive for best practice in Health and / or the SDHB departmentSafety at all times. Undertaking duties from time to time that may be in addition to those outlined above but which fall within your capabilities • Hazards are identified, risks are assessed, and experienceappropriate control measures are implemented and followed on a regular basis. • You respond positively to requests for assistance in own understand and other areas, demonstrating adaptability consistently meet your obligations under Southern DHB’s Health and willingnessSafety policy/procedures. • You produce actively encourage and challenge your peers to work that complies with SDHB processes and reflects best practice. • Research undertaken is robust and well consideredin a safe manner.

Management Competencies. Problem Solving Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers. Interpersonal Savvy Relates well to all kinds of people – up, down, and sideways, inside and outside the organisation; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably. Health & Safety Demonstrates an understanding of the health and safety requirements of their particular trade or industry. Process Management Good at figuring out the processes necessary to get things done; knows how to organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tn't; can simplify complex processes; gets more out of fewer resources. Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organisation; provides individuals information so that they can make accurate decisions; is timely with information. Managing and Measuring Work Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results, designs feedback loops into work. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB • Southern Other BPS staff and management. • Other DHB workers management and staff. • Contractors and Consultants engaged by SDHB • Managers at all levels in the organisation • Stakeholders • Union Representatives • Visitors • H&S Representatives University of Otago staff. PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning) • Current training National Certificate in health Painting and safety topics Decorating Level 4 • Additional trades qualification • Site safe qualification Experience • Experience At least 1 years’ experience in the health and safety fieldpainting (post-apprenticeship). • Experience in the health sector hospital facilities • Experience with asbestos precautions Knowledge and Skills • Detailed knowledge The ability to work within a team and also unsupervised. • Excellent attention to detail. • Good planning and materials estimation skills. • Excellent communication skills. • Take ownership and responsibility of health and safety legislationa particular work area or task. • The ability to research topics (where knowledge is limited) identify potential hazards and identify best practice requirementsbe able to take appropriate action. • Effective oral Basic Microsoft Word, Outlook and written communication Excel skills. • Attention An understanding of how to detail and delivers accurate resultswork within hospital systems. • Computer competency in the Intermediate Microsoft office suite. • Strong interpersonal Skills • The ability to deliver training • Good facilitation skills • Good co-ordination Word, Outlook and Excel skills. Personal Qualities • Performance driven and outcome focussed. • Ability to develop rapport with others and to work effectively with multi- disciplinary teams. • Able to self-manage and prioritise competing workloads. • Demonstrated competence in performing and delivering within strict timeframes. • Demonstrates the ability to cope with increasing demands, changes to planned work schedules and greater challenges. • Shows initiative, innovation and is proactive when dealing with problems and new situations KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities To assist in health and safety management, documentation and risk management To assist in the development and maintenance of health and safety standards, contribute to the development and implementation of policies, procedures and emergency arrangements. To assist with identifying hazards and assessing risk, including education and training. • Assist in the development and maintenance of health and safety standards within SDHB. • Contribute to the development and implementation of policies, procedures and emergency arrangements. • Assist with identifying hazards and assessing risks that may affect the health, safety and welfare of workers; and educate and train staff in the development of safe working practices to protect them from harm. • Ensure that health and safety standards are developed and maintained in accordance with statutory health and safety requirements. • Ensure that all policies, procedures and emergency arrangements aim to minimise workplace harm. • Ensure that hazard identification and risk management is undertaken in a timely and efficient manner. • Health and safety management practices in SDHB meet all legal requirements. • Assists with the development of standard operating models to ensure compliance with health and safety duties. • Assists with the delivery of the DHB's environmental contaminates management arrangements, • Best practice health and safety management outcomes are maintained in all activities. • Environmental contaminates are managed in accordance with policies. • SDHB has a suite of good practice safe systems of work. Encouraging workplace participation and providing support To be proactive in encouraging workplace participation in health and safety procedures and to provide support for SDHB health and safety activities, including the audit and inspection requirements to ensure that safety arrangements have been properly implemented. • Motivates and supports team members to participate in health and safety objectives, to achieve positive health and safety outcomes • Supports L 6&7 managers to maintain safe systems, providing specialist advice, coaching and practical support. • Provides advice, support and guidance to other members of SDHB staff, staff across the DHB, contractors and consultants. • Services health and safety management system • Assists in the delivery of health and safety training • Supports continual improvement and best practice in the management of health and safety • Reviews and provides advice on related documentation, e.g. safe systems of work • An increase in health and safety participation • SDHB managers take ownership of health and safety issues • Health and safety training schedule is delivered in a timely manner. • A reduction in lost time injuries and an increase in near miss reporting. • All SDHB employees, contractors and consultants are clear on their health and safety duties. • SDHB staff, staff across the DHB, contractors and consultants feel supported. Assist in health and safety reporting, including recording and investigating health and safety accidents, incidents and injuries To advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Advise and support compliance with workplace health and safety legislation and assist with the recording and investigation of accidents, incidents and injuries. • Assist to facilitate the Southern DHB return to work program. • Attends and report at relevant meetings and implement communications • Undertakes audit and inspection; measure and report on current trends. • Assists with the implementation of strategies to ensure continuous improvement of key performance indicators • Produces appropriate reports (weekly, monthly and annually). • All stakeholder are aware of health and safety responsibilities and risks. • Useable data is available to make strategic health and safety decisions • KPI data shows an improvement on health and safety performance • Reports available to assist with decision making Other duties as required Other duties as required to support the health and safety team and / or the SDHB department. Undertaking duties from time to time that may be in addition to those outlined above but which fall within your capabilities and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. • Research undertaken is robust and well considered.