Common use of Materials Placed in Files Clause in Contracts

Materials Placed in Files. 13.2.3.1 Prior to any written information, which may be used in an adverse action, being entered into the unit member’s personnel file, the unit member and the supervisor and/or appropriate administrator shall sign and date the original copy in acknowledgment of the placement of the material in the file. 13.2.3.2 A bargaining unit member shall have an opportunity during normal working hours to respond within ten (10) working days to written information, which may be entered into the personnel file. If for any reason, after receiving the unit member’s response, the District determines not to place the material in the personnel file, the unit member shall be notified in writing within ten (10) days of receipt of the response. 13.2.3.3 A log shall be maintained in each individual personnel file to record each entry or review of the file including the date and who accessed the file.

Materials Placed in Files. ‌ 13.2.3.1 Prior to any written information, which may be used in an adverse action, being entered into the unit member’s personnel file, the unit member and the supervisor and/or appropriate administrator shall sign and date the original copy in acknowledgment of the placement of the material in the file. 13.2.3.2 A bargaining unit member shall have an opportunity during normal working hours to respond within ten (10) working days to written information, which may be entered into the personnel file. If for any reason, after receiving the unit member’s response, the District determines not to place the material in the personnel file, the unit member shall be notified in writing within ten (10) days of receipt of the response. 13.2.3.3 A log shall be maintained in each individual personnel file to record each entry or review of the file including the date and who accessed the file.