Common use of Meetings and Visits Clause in Contracts

Meetings and Visits. The Architect shall visit the project site with their Consultant team if needed. The Architect shall attend meetings in Madison with the Team and the City as needed. We have allotted the following within our estimate for reimbursable expenses as defined by Team Member and number following: Architect: 1 visit for informational gathering meeting 3 visits for design/presentation meetings with the Team and City Interior Designer: 2 visits for finish presentation meetings MPE FP Engineer: 1 visit if needed Structural Engineer: 1 visit if needed Food Service: 1 visit for equipment presentation meeting The Architect and their Consultants will attend Video Conferencing Meetings with each other, the City and TEAM as required to produce the agreed upon Scope of Work, Deliverables, Tasks and Services. • The Architect will attend a pre-bid meeting with the GC and associated Sub-Contractors • The Architect will coordinate with the City during the bidding process to clarify the scope of work in response to inquiries posed by the bidders. • The Architect will coordinate with the City during the evaluation of the responses provided by the bidders to assist in determining the awarded bidder. • The Architect will attend meetings with and or respond to questions/ comments offered by the AHJ who are reviewing the project as part of the permitting process. • If the bids exceed the allowable budget, based on additional services being approved, the Architect shall participate in offering Value Engineering Opportunities for evaluation by the Owners Consultant and the Owner. The Owner shall provide direction concerning acceptance or rejection of the Value Engineering Opportunities to the Architect, the Architect shall incorporate the accepted Value Engineering Opportunities into the documents in preparation for the construction phase of the project.

Meetings and Visits. The Architect shall visit the project site with their Consultant team if needed. The Architect shall attend meetings in Madison with the Team and the City as needed. We have allotted the following within our estimate for reimbursable expenses as defined by Team Member and number following: Architect: 1 visit for informational gathering meeting 3 visits for design/presentation meetings with the Team and City Interior Designer: 2 visits for finish presentation meetings MPE FP Engineer: 1 visit if needed Structural Engineer: 1 visit if needed Food Service: 1 visit for equipment presentation meeting The Architect and their his Consultants will attend Video Conferencing Meetings meetings with each other, the City and TEAM as required to produce the agreed upon Scope of Work, Deliverables, Tasks and Services. Below are items not included in Basic Design Services. Xxxxxxx | Xxxxxxxxxx | Xxxxxxx Architects, PLC will, if requested by the City provide amendment(s) to this agreement to allow the following additional services to be provided as part of our scope. Cost Estimating Coordination of permitting for the project Fly-throughs and Renderings Preparation of Marketing Materials for the use of the Owner • The Architect and his team members will further develop the documents based on the scope of the previous phase to reflect any comments provided by and any Value Engineering options as accepted and directed by the City to a level which will be appropriate for permitting, bidding and construction of the facility. • The Architect will attend a pre-bid meeting work with the GC and associated Sub-Contractors • The Architect will coordinate with Owner to provide review/comment of the City during the bidding process City’s selected Contract for Construction as it pertains to clarify the required scope of work in response to inquiries posed by of the biddersproject and industry standard processes for communication and project management responsibilities. • The Architect will coordinate with the City during the evaluation consultants of the responses provided by Owner and Team as necessary though-out the bidders to assist in determining the awarded bidderphase. • The Architect will attend the necessary meetings with the Owner to present and or discuss the development of the documents, discuss materials, signage design, products, FF and E items, gather information and to report on progress and schedule. • Progress sets of the documents at approximately a level of 50% complete and 90% complete will be issued to the City and the Team to allow for review, comment, and discussion of the progress. • The Architect and the Design Team will attend meetings to receive comments/discuss the design subsequent to the City and Team reviewing the CD Documents. Based on the extent of the changes requested, revisions will be provided to the documents to respond to questions/ the comments offered by the AHJ who are reviewing the project as part of the permitting process. • If the bids exceed the allowable budget, based on additional services or to integrate information being approved, the Architect shall participate in offering Value Engineering Opportunities for evaluation by the Owners Consultant and the Owner. The Owner shall provide direction concerning acceptance or rejection of the Value Engineering Opportunities to the Architect, the Architect shall incorporate the accepted Value Engineering Opportunities into the documents in preparation for the construction phase of the projectprovided.

Meetings and Visits. The Architect shall visit the project site with their Consultant team if needed. The Architect shall attend meetings in Madison with the Team and the City as needed. We have allotted the following within our estimate for reimbursable expenses as defined by Team Member and number following: Architect: 1 visit for informational gathering meeting 3 visits for design/presentation meetings with the Team and City Interior Designer: 2 visits for finish presentation meetings MPE FP Engineer: 1 visit if needed Structural Engineer: 1 visit if needed Food Service: 1 visit for equipment presentation meeting The Video Conferencing meetings will be held and attended to by the Architect and their Consultants will attend Video Conferencing Meetings with each other, the City and TEAM as required to produce the agreed upon Scope of Work, Deliverables, Tasks and Services. Services • The Architect will attend a pre-bid meeting with the GC and associated Sub-Contractors • The Architect will coordinate with the City during the bidding process to clarify the scope of work in response to inquiries posed by the bidders. • The Architect will coordinate with the City during the evaluation of the responses provided by the bidders to assist in determining the awarded bidder. • The Architect will attend meetings with and or respond to questions/ comments offered by the AHJ who are reviewing the project as part of the permitting process. • If the bids exceed the allowable budget, based on additional services being approved, the Architect shall participate in offering Value Engineering Opportunities for evaluation by the Owners Consultant and the Owner. The Owner shall provide direction concerning acceptance or rejection of the Value Engineering Opportunities to the Architect, the Architect shall incorporate the accepted Value Engineering Opportunities into the documents in preparation for the construction phase of the project.