Management meetings. 31.1 Either the Engineer or the Contractor may require the other to attend a management meeting. The business of a management meeting shall be to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure.
Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on at Employer, Contractor and Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.
Management meetings. The Employer’s Representative and the Contractor shall hold meetings relating to the progress of the works at regular intervals and at other such times as may be necessary. The Contractor shall attend all site meetings and shall ensure that all persons under his jurisdiction are notified timeously of all site meetings should the Employer’s Representative require their attendance at such meetings. The Contractor shall keep on site a set of minutes of all site meetings, daily records of resources (people and equipment employed), a site instruction book, a complete set of contract working drawings and a copy of the procurement document and make these available at all reasonable times to all persons concerned with the contract.
Management meetings. Regular meetings of a general nature may be convened and chaired by the Service Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Overall contract progress/feedback in terms of contract obligations Monthly intervals or when deemed required by the Service Manager. New Germany or Westville or Mkondeni Employer / Service Manager / relevant Eskom representatives and appointed Contractor representatives. Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.
Management meetings. Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Discussions to take place as soon as a risk is notified Service Manager’s office Contractor, Service Manager, Co-ordinator and Contracts Supervisor Overall contract progress and feedback Weekly basis during Outages Thursdays 14:00-15:00 Service Manager’s office Service Manager, Contractor, Co- ordinator and Contracts supervisor Daily Outage Progress Daily 10:00am during outages Outage Boardroom Outage Execution Manager, Planner, Service Manager, Co- ordinator and Contract Supervisors Daily Safety Toolbox Talks Daily before work starts on site with signed attendance registers by Contractor’s employees and signed off minutes by the Contractor’s Site Manager Contractors Yard Contractor and his employees Contractor Weekly Safety Meeting Wednesdays during Outages 11:00-12:00 Outage Boardroom Safety Officers, Supervisors, Outage planners and Co- ordinators Plant Safety Walk down Tuesdays 08:00am and Thursdays 08:00am during Outages Outside the unit on Outage shutter door Safety Officers, Supervisors, Outage planners and Co- ordinators Contractors Meeting Daily 15:00pm during outages Service Manager’s office Outage Co-ordinator, Contractor, Contractor Planner and Supervisor If the Contractor can’t attend any meeting his feedback should be formally communicated through to the Service Manager. The Contractor will provide a detailed feedback report on a daily basis during Outages providing accurate feedback on the status of service carried out by the Contractor. This report should indicate accurate progress of service and if any constraints are experienced, the Contractor to communicate with the Service Manager and mitigate the risks with action plans. Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be don...
Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties.
Management meetings. Meetings of the Management Committee shall be held at least [monthly] [every two months] [every three months] unless otherwise decided by the Management Committee, and at such other times as may be determined by the Chairman of the Management Committee, upon at least 14 days’ prior written notice to all Parties.
Management meetings. The Contractor will be expected to attend meetings relating to maintenance, operations, contract management and other issues that may arise from time to time. As far as is practicable, the Contractor will make all required persons available for these meetings. The Contractor shall not submit claims for payment for staff attending any of these meetings. Electronic payments The Contractor should arrange with ACSA’s finance department for making all payments electronically.
Management meetings. Regular meetings of a general nature may be convened and chaired by the Service Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events TBC TBA TBC Overall contract progress and feedback Monthly TBA Employer and Contractor Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions. Attendance of meetings as required by Service Manager Such as The Employer’s Contractor Safety Meeting (monthly) if on site Departmental Safety Meetings (monthly) if on site Section daily meetings if on site Any meeting requested by the Employer or Contractor Assessment Meeting
Management meetings. The Department of Public Safety, through its supervisory structure and in accordance with the authorized chain of command, retains as a nonnegotiable prerogative, the right to meet with Sergeants, at its discretion, to discuss any matter of pertinent business, including, but not limited to, providing information and/or direction, reviewing and/or altering individual and/or departmental responsibilities and providing performance assessment. Except as otherwise specifically provided for in this Agreement, there is no right to SOA representation for a Sergeant attending any of these meetings. Attendance and participation at these meetings are not optional with the Sergeants, but must be adhered to as directed.
