Common use of Membership Services Clause in Contracts

Membership Services. Inform applicants and upgrades of membership and Constitutional requirements • Handle all paperwork relating to new members (ensure completeness) • Forward information to MAL and Departmental Committee for review (part of agenda prep) • Ensure copies of all member documentation and correspondence in/out (including relevant email) relating to member kept in their file New Member Orientation: Responsible for creating and updating “member orientation package”  Package to include: o staff contact sheet with phone numbers and responsibilities, o contact sheet of H&W and RSP provider phone numbers, o C&B, o master agreement o sample membership, production, sta and lta lists o Instruction sheet including dues system, how to call in for avails, changing RSP %, where to find information (website, etc), who to call regarding specific issues, etc Inform members of pledge requirement and arrange for new members to pledge at meetings. Responsible for introducing new member to staff (RSP, Safety/Training, H&W, Accounting, BA) which each staff member to discuss area they are responsible for and to answer any questions the member may have. International Reporting: • Prepare quarterly per capita reports • Correspond with International Secretary • Type up Honourable withdrawal, membership and transfer cards • Distribute membership stamps • Send payments to IATSE with correspondence • All other IATSE international reporting requirements Safety Officer: • Act as Occupational Health and Safety Officer o should be up to date on occupational safety and health standards, rules and WCB regulations so that they can instruct members in accordance with S. 12.04 of Master o Familiar with WCB requirements – (should be able to tell members where to go and what to do if injured on set) o Act as 669 rep at S.H.A.P.E.-attend SHAPE meetings (generally monthly) o Liaise with on set Representative responsible for Safety Training Coordinator/Membership Services JOB DESCRIPTION (continued) o Write Safety related article for newsletter o Act as xxxxxxx for safety related set issues o Also responsible for developing and implementing internal occupational health and safety policy Training Coordinator:  Facilitate member training with MAL of department o Discuss training needs of department with MAL o Responsible for planning and logistics -Arranging locations, equipment providers, insurance, food, etc.  Liaise with members o Act as point person for membership re: training requirements/desires o Correspond with members regarding upcoming training o Confirm attendance at training workshops/seminars  Liaise with Equipment providers (ie. Panavision) o Likely to eliminate equipment/location fees if Panavision wants to showcase new cameras  Prepare budget and set training fees, if any, accordingly o Research government grants or initiatives to cover costs of training  Responsible for Trainees and running of the Trainee program Trainees: • Communicate & introduce the Trainees to the “Trainees & Procedures Manual” by way of a one on one orientation. Trainee’s read the manual in the office, and the package is reviewed with the trainee for clarification. • Keeping an updated roster of Trainees in BC & The Prairies • Reviewing Trainees resume formatting and updates • Update the Trainees on the data base productions • Day Call and Rotation Trainee report cards are reviewed upon receipt (any bad reports should be faxed to the Trainee committee Member At Large) • Files to be reviewed every 3 months (Letter should be sent to the Trainee notifying them that their file is now dormant to reactivate they will have to reapply) • Assist the Training Supervisor with courses and changes made to forms and applications • Arranging/Assisting the Trainee Committee (MAL)with Committee meetings and typing up minutes • Relaying any unsatisfactory Trainee report cards and, or conduct to the Trainee Committee MAL for an Apprentice review meeting. Placement of all Trainees: • Keeping an updated production list of shows with assigned Trainees • Placement of all Trainees are made in order of the roster & report card performances • Ensure trainee status is accurately reflected in database Training Coordinator/Membership Services JOB DESCRIPTION (continued) • Ensure all trainees are up to date on quarterly fees-add fees to dues database for active trainees-ensure not in arrears before placement • Trainees are on rotation for approx. 4-5 weeks (depending on total days of production) • Fax the Production Office attention to the Production Manager and Camera Crew the Trainee rotation details which includes the following: the Trainee’s name, rotation dates, contact numbers and a current resume • Call Second Assistant with Trainee details Other: o Prepare newsletter article o Assist Controller with data entry and other duties as requested o Cover reception/production services-cross-trained in position

Membership Services. Inform applicants and upgrades of membership and Constitutional requirements • Handle all paperwork relating to new members (ensure completeness) • Forward information to MAL and Departmental Committee for review (part of agenda prep) • Ensure copies of all member documentation and correspondence in/out (including relevant email) relating to member kept in their file New Member Orientation: Responsible for creating and updating “member orientation package”  ▪ Package to include: o staff contact sheet with phone numbers and responsibilities, o contact sheet of H&W and RSP provider phone numbers, o C&B, o master agreement o sample membership, production, sta and lta lists o Instruction sheet including dues system, how to call in for avails, changing RSP %, where to find information (website, etc), who to call regarding specific issues, etc Inform members of pledge requirement and arrange for new members to pledge at meetings. Responsible for introducing new member to staff (RSP, Safety/Training, H&W, Accounting, BA) which each staff member to discuss area they are responsible for and to answer any questions the member may have. International Reporting: • Prepare quarterly per capita reports • Correspond with International Secretary • Type up Honourable withdrawal, membership and transfer cards • Distribute membership stamps • Send payments to IATSE with correspondence • All other IATSE international reporting requirements Safety Officer: • Act as Occupational Health and Safety Officer o should be up to date on occupational safety and health standards, rules and WCB regulations so that they can instruct members in accordance with S. 12.04 of Master o Familiar with WCB requirements – (should be able to tell members where to go and what to do if injured on set) o Act as 669 rep at S.H.A.P.E.-attend SHAPE meetings (generally monthly) o Liaise with on set Representative responsible for Safety Training Coordinator/Membership Services JOB DESCRIPTION (continued) o Write Safety related article for newsletter o Act as xxxxxxx for safety related set issues o Also responsible for developing and implementing internal occupational health and safety policy Training Coordinator:  ▪ Facilitate member training with MAL of department o Discuss training needs of department with MAL o Responsible for planning and logistics -Arranging locations, equipment providers, insurance, food, etc.  ▪ Liaise with members o Act as point person for membership re: training requirements/desires o Correspond with members regarding upcoming training o Confirm attendance at training workshops/seminars  ▪ Liaise with Equipment providers (ie. Panavision) o Likely to eliminate equipment/location fees if Panavision wants to showcase new cameras  ▪ Prepare budget and set training fees, if any, accordingly o Research government grants or initiatives to cover costs of training  ▪ Responsible for Trainees and running of the Trainee program Trainees: • Communicate & introduce the Trainees to the “Trainees & Procedures Manual” by way of a one on one orientation. Trainee’s read the manual in the office, and the package is reviewed with the trainee for clarification. • Keeping an updated roster of Trainees in BC & The Prairies • Reviewing Trainees resume formatting and updates • Update the Trainees on the data base productions • Day Call and Rotation Trainee report cards are reviewed upon receipt (any bad reports should be faxed to the Trainee committee Member At Large) • Files to be reviewed every 3 months (Letter should be sent to the Trainee notifying them that their file is now dormant to reactivate they will have to reapply) • Assist the Training Supervisor with courses and changes made to forms and applications • Arranging/Assisting the Trainee Committee (MAL)with Committee meetings and typing up minutes • Relaying any unsatisfactory Trainee report cards and, or conduct to the Trainee Committee MAL for an Apprentice review meeting. Placement of all Trainees: • Keeping an updated production list of shows with assigned Trainees • Placement of all Trainees are made in order of the roster & report card performances • Ensure trainee status is accurately reflected in database Training Coordinator/Membership Services JOB DESCRIPTION (continued) • Ensure all trainees are up to date on quarterly fees-add fees to dues database for active trainees-ensure not in arrears before placement • Trainees are on rotation for approx. 4-5 weeks (depending on total days of production) • Fax the Production Office attention to the Production Manager and Camera Crew the Trainee rotation details which includes the following: the Trainee’s name, rotation dates, contact numbers and a current resume • Call Second Assistant with Trainee details Other: o Prepare newsletter article o Assist Controller with data entry and other duties as requested o Cover reception/production services-cross-trained in position

Membership Services. Inform applicants and upgrades of membership and Constitutional requirements • Handle all paperwork relating to new members (ensure completeness) • Forward information to MAL and Departmental Committee for review (part of agenda prep) • Ensure copies of all member documentation and correspondence in/out (including relevant email) relating to member kept in their file New Member Orientation: Responsible for creating and updating “member orientation package”  ▪ Package to include: o staff contact sheet with phone numbers and responsibilities, o contact sheet of H&W and RSP provider phone numbers, o C&B, o master agreement o sample membership, production, sta and lta lists o Instruction sheet including dues system, how to call in for avails, changing RSP %, where to find information (website, etc), who to call regarding specific issues, etc Inform members of pledge requirement and arrange for new members to pledge at meetings. Responsible for introducing new member to staff (RSP, Safety/Training, H&W, Accounting, BA) which each staff member to discuss area they are responsible for and to answer any questions the member may have. International Reporting: • Prepare quarterly per capita reports • Correspond with International Secretary • Type up Honourable withdrawal, membership and transfer cards • Distribute membership stamps • Send payments to IATSE with correspondence • All other IATSE international reporting requirements Safety Officer: • Act as Occupational Health and Safety Officer o should be up to date on occupational safety and health standards, rules and WCB regulations so that they can instruct members in accordance with S. 12.04 of Master o Familiar with WCB requirements – (should be able to tell members where to go and what to do if injured on set) o Act as 669 rep at S.H.A.P.E.-attend SHAPE meetings (generally monthly) o Liaise with on set Representative responsible for Safety Training Coordinator/Membership Services JOB DESCRIPTION (continued) o Write Safety related article for newsletter o Act as xxxxxxx for safety related set issues o Also responsible for developing and implementing internal occupational health and safety policy Training Coordinator:  ▪ Facilitate member training with MAL of department o Discuss training needs of department with MAL o Responsible for planning and logistics -Arranging locations, equipment providers, insurance, food, etc.  ▪ Liaise with members o Act as point person for membership re: training requirements/desires o Correspond with members regarding upcoming training o Confirm attendance at training workshops/seminars  ▪ Liaise with Equipment providers (ie. Panavision) o Likely to eliminate equipment/location fees if Panavision wants to showcase new cameras  ▪ Prepare budget and set training fees, if any, accordingly o Research government grants or initiatives to cover costs of training  ▪ Responsible for Trainees and running of the Trainee program Trainees: • Communicate & introduce the Trainees to the “Trainees & Procedures Manual” by way of a one on one orientation. TraineeXxxxxxx’s read the manual in the office, and the package is reviewed with the trainee for clarification. • Keeping an updated roster of Trainees in BC & The Prairies • Reviewing Trainees resume formatting and updates • Update the Trainees on the data base productions • Day Call and Rotation Trainee report cards are reviewed upon receipt (any bad reports should be faxed to the Trainee committee Member At Large) • Files to be reviewed every 3 months (Letter should be sent to the Trainee notifying them that their file is now dormant to reactivate they will have to reapply) • Assist the Training Supervisor with courses and changes made to forms and applications • Arranging/Assisting the Trainee Committee (MAL)with Committee meetings and typing up minutes • Relaying any unsatisfactory Trainee report cards and, or conduct to the Trainee Committee MAL for an Apprentice review meeting. Placement of all Trainees: • Keeping an updated production list of shows with assigned Trainees • Placement of all Trainees are made in order of the roster & report card performances • Ensure trainee status is accurately reflected in database Training Coordinator/Membership Services JOB DESCRIPTION (continued) • Ensure all trainees are up to date on quarterly fees-add fees to dues database for active trainees-ensure not in arrears before placement • Trainees are on rotation for approx. 4-5 weeks (depending on total days of production) • Fax the Production Office attention to the Production Manager and Camera Crew the Trainee rotation details which includes the following: the Trainee’s name, rotation dates, contact numbers and a current resume • Call Second Assistant with Trainee details Other: o Prepare newsletter article o Assist Controller with data entry and other duties as requested o Cover reception/production services-cross-trained in position