Common use of Method of Reimbursement Clause in Contracts

Method of Reimbursement. Subdivider shall submit to City a written request for reimbursement for all Reimbursable Costs incurred or advanced for the Project for which Subdivider was not previously reimbursed or granted FBA credit in accordance with the Guidelines and Format for Submittal of Cost Reimbursement Claims attached as Exhibit U [Reimbursement Request]. Reimbursement Requests for projects other than those covered by this Agreement must be submitted as separate requests. The Reimbursement Request must also include all relevant documents in accordance with this Section. City shall determine whether additional documentation is needed to support the Reimbursement Request or if the Reimbursement Request is otherwise incomplete, and shall notify Subdivider of such deficiencies within sixty (60) calendar days of Subdivider’s Reimbursement Request submittal. Subdivider shall provide additional documentation within fourteen (14) calendar days of City’s notification and request. However, even if City fails to notify Subdivider within sixty (60) calendar days regarding Subdivider’s Reimbursement Request, City may continue to request additional documentation to support the Reimbursement Request and shall not be obligated to reimburse Subdivider until City confirms receipt of all relevant documentation sufficient to support the Reimbursement Request. After all appropriate cost documentation has been received and City approves the Reimbursement Request [Reimbursement Request Approval], City shall reimburse Subdivider for those Reimbursable Costs within ninety (90) calendar days of the date of Reimbursement Request Approval provided that funds are available in the FBA for the Project, and that the Project is scheduled in the Financing Plan for reimbursement at that time. 12.1.7.1 Withholding Subject to the limitations of Article XII, and at the City’s discretion, Subdivider shall be entitled to cash reimbursement or FBA credits as follows: 12.1.7.1.1 Up to $250,000 upon Park and Recreation Board approval of a general development plan for the Project. 12.1.7.1.2 Up to twenty-five percent (25%) of the Reimbursable Costs for the Project (inclusive of the costs set forth in Section 12.1.

Method of Reimbursement. Subdivider Developer shall submit to City a written request for reimbursement for all Reimbursable Costs incurred or advanced for the Plaza Project for which Subdivider Developer was not previously reimbursed or granted FBA credit in accordance with the Guidelines and Format for Submittal of Cost Reimbursement Claims attached as Exhibit U [DIF credits (Reimbursement Request]). Reimbursement Requests for projects other than those covered by this Agreement must be submitted as separate requests. The Reimbursement Request must also include all relevant documents in accordance with this Section. City shall determine whether additional documentation is needed to support the Reimbursement Request or if the Reimbursement Request is otherwise incomplete, and shall notify Subdivider Developer of such deficiencies within sixty (60) calendar days of SubdividerDeveloper’s Reimbursement Request submittal. Subdivider Developer shall provide additional documentation within fourteen (14) calendar days of City’s notification and request. However, even if City fails to notify Subdivider Developer within sixty (60) calendar days regarding SubdividerDeveloper’s Reimbursement Request, City may continue to request additional documentation to support the Reimbursement Request and shall not be obligated to reimburse Subdivider Developer until City confirms receipt of all relevant documentation sufficient to support the Reimbursement Request. After all appropriate cost documentation has been received and City approves the Reimbursement Request [(Reimbursement Request Approval]), City shall reimburse Subdivider Developer for those Reimbursable Costs within sixty (60) calendar days of the date of Reimbursement Request Approval if it is a DIF credit or ninety (90) calendar days of the date of Reimbursement Request Approval if it is a cash reimbursement, provided that funds are available in the FBA DIF fund for the Plaza Project, and that the Project is scheduled in the Financing Plan for reimbursement at that time. 12.1.7.1 Withholding Subject to the limitations of Article XII, and at the City’s discretion, Subdivider shall be entitled to cash reimbursement or FBA credits as follows: 12.1.7.1.1 Up to $250,000 upon Park and Recreation Board approval of a general development plan for the Project. 12.1.7.1.2 Up to twenty-five percent (25%) of the Reimbursable Costs for the Project (inclusive of the costs set forth in Section 12.1.

Method of Reimbursement. Subdivider (i) The Grantee shall submit to City the County Manager, or his written designee, a Notarized Affidavit for approval and reimbursement during the Term of this Agreement. Each Notarized Affidavit must be accompanied by copies of invoices, receipts, checks, and such other supporting information requested by the County Manager or his written request designee documenting payment of the TOAH Expenses or the Eligible Reimbursements by the Grantee for which reimbursement is requested. The County Manager, or his written designee, shall, within ( ) days receipt of the Notarized Affidavit, review the Notarized Affidavit and determine whether the actual TOAH Expense payments made by the Grantee are eligible for reimbursement by the County Board. (ii) If, after reviewing the Notarized Affidavit (and supporting documents), the County Manager, or his written designee, is able to determine the actual TOAH Expense or Eligible Reimbursement payments made by the Grantee are eligible for all Reimbursable Costs incurred or advanced for the Project for which Subdivider was not previously reimbursed or granted FBA credit in accordance with the Guidelines reimbursement and Format for Submittal of Cost Reimbursement Claims attached as Exhibit U [Reimbursement Request]. Reimbursement Requests for projects other than those covered by this Agreement must be submitted as separate requests. The Reimbursement Request must also include all relevant documents in accordance with this Section. City shall determine whether additional documentation is needed to support the Reimbursement Request or if the Reimbursement Request is otherwise incomplete, and shall notify Subdivider of such deficiencies within sixty (60) calendar days of Subdivider’s Reimbursement Request submittal. Subdivider shall provide additional documentation within fourteen (14) calendar days of City’s notification and request. However, even if City fails to notify Subdivider within sixty (60) calendar days regarding Subdivider’s Reimbursement Request, City may continue to request additional documentation to support the Reimbursement Request and shall not be obligated to reimburse Subdivider until City confirms receipt of all relevant documentation sufficient to support the Reimbursement Request. After all appropriate cost documentation has been received and City approves the Reimbursement Request [Reimbursement Request Approval]Notarized Affidavit, City shall reimburse Subdivider for those Reimbursable Costs the County Board shall, within ninety (90( ) calendar days of the date of Reimbursement Request Approval provided that funds are available in County Manager’s approval, reimburse the FBA Grantee for the Projectactual TOAH Expense or Eligible Reimbursement payments made by the Grantee and approved by the County Manager or his designee. (iii) If the County Manager, and or his written designee, determines that the Project Notarized Affidavit, including supporting information, is scheduled in incomplete or otherwise insufficient to determine whether actual TOAH Expense or Eligible Reimbursement payments made by the Financing Plan Grantee are eligible for reimbursement, the County Manager, or his written designee, will notify the Grantee within ( ) days of receipt of the Notarized Affidavit with an explanation of why the Notarized Affidavit is incomplete or otherwise insufficient. The Grantee may provide the County Manager or his written designee with such additional information as may be required by the County Manager or his designee to help determine the whether the actual TOAH Expense or Eligible Reimbursement payments made by the Grantee are eligible for reimbursement at that time. 12.1.7.1 Withholding Subject by the County Board. If, after reviewing the additional information provided by the Grantee, the County Manager or his designee, is able to determine the limitations actual TOAH Expense or Eligible Reimbursement payments made by the Grantee are eligible for reimbursement and approves the Notarized Affidavit, the County Board shall, within ( ) days of Article XIIthe County Manager’s approval, and at reimburse the City’s discretion, Subdivider shall be entitled to cash reimbursement or FBA credits as follows: 12.1.7.1.1 Up to $250,000 upon Park and Recreation Board approval of a general development plan Grantee for the Projectactual TOAH Expense or Eligible Reimbursement payments made by the Grantee and approved by the County Manager or his designee. 12.1.7.1.2 Up to twenty-five percent (25%) of the Reimbursable Costs for the Project (inclusive of the costs set forth in Section 12.1.