Common use of Monthly Fiscal Reports Clause in Contracts

Monthly Fiscal Reports. The Sub-grantee must provide the Grantee with either two (2) paper copies or one (1) electronic copy of the monthly fiscal report (Forms 101, 101N, 101H, 102H, 101U, and 102U) detailing program and administration expenditures and other data, as required by the Grantee. ● Sub-grantees selecting to submit reports by UPSP mail - reporting procedures will remain the same. ● Sub-grantees selecting to submit reports by email – the following procedures will apply: o Emailed reports must be sent to XXXX@xxxx.xxx. o Each expense report must contain a written authorizing signature and then be scanned. o The scanned documents must be named to identify the report by contract number and month of report (e.g. DOE-15-04, January 2016). o Each email subject line must contain contract number, and month of reports (e.g. DOE-15-04, HEAP-16-04, IPL-16-04, MEC-16-04, January 2016). o Weatherization reports may not be emailed with other programs (CSBG, LHEAP or FaDSS). o DCAA will attempt to acknowledge the receipt of each emailed report, but sub-grantees are ultimately responsible to ensure timely delivery of reports. The monthly reports must be received by the Grantee no later than eight (8) calendar days following the last day of the month covered by the report and will be filed for each month covered by this Contract. Monthly reports will be filed with the Grantee for the months following the expiration of this Contract until the time the closeout report is submitted if fiscal activity relating to this Contract has occurred during the month following expiration.

Monthly Fiscal Reports. ‌ The Sub-grantee must provide the Grantee with either two (2) paper copies or one (1) electronic copy of the monthly fiscal report (Forms 101, 101N, 101H, 102H, 101U, and 102U) detailing program and administration expenditures and other data, as required by the Grantee. ● • Sub-grantees selecting to submit reports by UPSP mail - reporting procedures will remain the same. ● • Sub-grantees selecting to submit reports by email – the following procedures will apply: o Emailed reports must be sent to XXXX@xxxx.xxx. o Each expense report must contain a written authorizing signature and then be scanned. o The scanned documents must be named to identify the report by contract number and month of report (e.g. DOE-15-04, January 2016). o Each email subject line must contain contract number, and month of reports (e.g. DOE-15-04, HEAP-16-04, IPL-16-04, MEC-16-04, January 2016). o Weatherization reports may not be emailed with other programs (CSBG, LHEAP or FaDSS). o DCAA will attempt to acknowledge the receipt of each emailed report, but sub-grantees are ultimately responsible to ensure timely delivery of reports. The monthly reports must be received by the Grantee no later than eight (8) calendar days following the last day of the month covered by the report and will be filed for each month covered by this Contract. Monthly reports will be filed with the Grantee for the months following the expiration of this Contract until the time the closeout report is submitted if fiscal activity relating to this Contract has occurred during the month following expiration.

Monthly Fiscal Reports. The Sub-grantee must provide the Grantee with either two (2) paper copies or one (1) electronic copy of the monthly fiscal report (Forms 101, 101N, 101H, 102H, 101U, and 102U) detailing program and administration expenditures and other data, as required by the Grantee. ● Sub-grantees selecting to submit reports by UPSP mail - reporting procedures will remain the same. ● Sub-grantees selecting to submit reports by email – the following procedures will apply: o Emailed reports must be sent to XXXX@xxxx.xxx. o Each expense report must contain a written authorizing signature and then be scanned. o The scanned documents must be named to identify the report by contract number and month of report (e.g. DOE-15-04, January 2016). o Each email subject line must contain contract number, and month of reports (e.g. DOE-15-04, HEAP-16-04, IPL-16-04, MEC-16-04, January 2016). o Weatherization reports may not be emailed with other programs (CSBG, LHEAP or FaDSS). o DCAA will attempt to acknowledge the receipt of each emailed report, but sub-grantees are ultimately responsible to ensure timely delivery of reports. The monthly reports must be received by the Grantee no later than eight (8) calendar days following the last day of the month covered by the report and will be filed for each month covered by this Contract. Monthly reports will be filed with the Grantee for the months following the expiration of this Contract until the time the closeout report is submitted if fiscal activity relating to this Contract has occurred during the month following expiration.