Common use of National Office Clause in Contracts

National Office. The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 1-800-267-0446 Facsimile: 000-000-0000 / 0-000-000-0000 Regional Offices: Alberta / Northwest Territories The Professional Institute of the Public Service of Canada Xxxxx 0000, 00000 - 000X Xxxxxx Xxxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 British Columbia / Yukon The Professional Institute of the Public Service of Canada Suite 2015, 000 Xxxx Xxxxxxx Xxxxxxxxx, Xxxxxxx Xxxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Manitoba / Saskatchewan The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Winnipeg, Manitoba R3C 3P2 Telephone: 000-000-0000 / 1-800-665-0094 Facsimile: 000-000-0000 / 0-000-000-0000 National Capital Region 000 Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 1-800-267-0446 Facsimile: 000-000-0000 / 0-000-000-0000 Nova Scotia / New Brunswick / Newfoundland / Xxxxxx Xxxxxx Island The Professional Institute of the Public Service of Canada Suite 610, 1718 Argyle Xxxxxxx, Xxxx Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 902-422-8516 / 1-800-238-7427 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Xx. Xxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 1-800-668-3943 Facsimile: 000-000-0000 / 1-800-281-7280 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 1-800-288-0494 LETTERS OF AGREEMENT , 2009 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: In the recent round of negotiations, the Institute tabled a series of proposals that would amend the current system of merit-based pay increases of NFB employees covered by the collective agreement. As you know, the merit increase system for all NFB employees is set out in Section 4.2.3 of the Human Resources Manual and repeated, in part, in article 41 of the collective agreement for the administrative and foreign service category and the scientific and professional category that you represent. The Institute and the NFB have already begun working to grasp the scope of the problems raised with regard to the objectives and functioning of the current merit increase system. Thus, although the NFB wishes to maintain a uniform system of merit increases for all its employees, with the obvious goal of internal equity with respect to the type of remuneration paid to various groups of employees, the employer has expressed its willingness to enter into a dialogue with the Institute, as part of the consultation process provided for in article 36 of the collective agreement, in order to discuss questions related to merit increases raised during negotiations. Representatives of the Institute and the NFB shall meet within ninety (90) days of the signing of the collective agreement in order to continue the work initiated. Although discussions on the subject, shall not, in themselves, be final, the representatives of the Institute and the NFB have expressed a real desire to propose improvements to the system in place in order to submit them, if appropriate, at the next round of negotiations. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-1 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: Employees who, according to their collective agreement, are not subject to a specific number of hours of work, must perform their functions in such a manner as to fulfil the requirement of their job. The Film Board will continue the present practice which permits an employee, with the agreement of the supervisor, to have a schedule of work that takes into account those requirements and under which each employee works an average normal number of hours of work. It should be well understood that we are referring here to a different distribution of regular hours of work and that, in no case, will an employee be compensated on an overtime basis. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-2 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: During the recent negotiations between the National Film Board and the Professional Institute of the Public Service of Canada for the renewal of the Administrative and Foreign Service category collective agreement ending June 30, 2007, it was agreed that we would forward you a letter of clarification concerning parking expenses and facilities for employees in the bargaining unit who are located in Canada and are required to use their personal car in the performance of their duties. We are prepared to reimburse parking expenses incurred by an employee or to provide him or her with parking space free of charge, at or in the immediate vicinity of his or her office, when he or she is required to use his or her personal car on Film Board business. However, it is understood that the Film Board will determine when an employee should use his or her personal car to carry on Film Board business. The Film Board will reimburse parking expenses or provide parking space on the condition that prior authorisation has been obtained by the employee. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-3 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam : In the recent round of negotiations, the NFB proposed to clarify the administrative rule applicable to the balance of credits, of more or less two (2) hours, of the vacation credit bank on March 31st, the end of the fiscal year. When the balance is less than two (2) hours; that is, between zero decimal zero one (0.01), and one decimal nine nine (1.99) the balance is automatically reset to zero (0). When the balance is two (2) hours or more, the real hours will be forwarded to the subsequent year in compliance with clause 19.03 f) of the collective agreement. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-4 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: The parties have agreed to continue the discussions that were begun during the 2005-2007 round of negotiations regarding employee recriminations related to the volume of work which, according to representatives of the Institute, has increased significantly over the past few years. During recent negotiations, the Institute submitted a proposal for granting personnel in level 8 or higher the right to work overtime. The employer then submitted the following proposal: “Although this article applies only to levels 5 to 7, the employer recognizes that some positions in level 8 and higher require a different assigning of work hours because of the duties involved. Moreover, these positions should entail on average a normal number of work hours. Generally, the assigning of work hours agreed upon between employer and employee for such positions should be done according to this principle. In cases where the assigning of work hours for a given period does not allow the normal number of work hours to be respected, the employer may authorize an accumulation of leave credit as follows:

National Office. The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Regional Offices: Alberta / Northwest Territories The Professional Institute of the Public Service of Canada Xxxxx 0000Suite 1700, 00000 - 000X Xxxxxx XxxxxxxxEdmonton, Xxxxxxx X0X 0X0 Alberta T5J 3G2 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 British Columbia / Yukon The Professional Institute of the Public Service of Canada Suite 2015, 000 Xxxx Xxxxxxx Xxxxxxxxx401 West Georgia Vancouver, Xxxxxxx Xxxxxxxx X0X 0X0 British Columbia V6B 5A1 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Manitoba / Saskatchewan The Professional Institute of the Public Service of Canada Xxxxx 000Suite 700, 000 125 Xxxxx Winnipeg, Manitoba R3C 3P2 Telephone: 000-000-0000 / 10-800000-665000-0094 0000 Facsimile: 000-000-0000 / 0-000-000-0000 National Capital Region 000 Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Nova Scotia / New Brunswick / Newfoundland / Xxxxxx Xxxxxx Island The Professional Institute of the Public Service of Canada Suite 610, 1718 Argyle XxxxxxxHalifax, Xxxx Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 902-422-8516 / 1-800-238-7427 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Xx. Xxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 1-800-668-3943 Facsimile: 000-000-0000 / 1-800-281-7280 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Xxxxxxxx, Xxxxxx X0X 0X0 Nova Scotia B3J 3N6 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 10-800000-288000-0494 0000 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Suite 000, 000 Xxxxx Xx. Toronto, Ontario M5C 1T4 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Montréal, Québec H3A 3G4 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 LETTERS OF AGREEMENT , 2009 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: In the recent round of negotiations, the Institute tabled a series of proposals that would amend the current system of merit-based pay increases of NFB employees covered by the collective agreement. As you know, the merit increase system for all NFB employees is set out in Section 4.2.3 of the Human Resources Manual and repeated, in part, in article 41 of the collective agreement for the administrative and foreign service category and the scientific and professional category that you represent. The Institute and the NFB have already begun working to grasp the scope of the problems raised with regard to the objectives and functioning of the current merit increase system. Thus, although the NFB wishes to maintain a uniform system of merit increases for all its employees, with the obvious goal of internal equity with respect to the type of remuneration paid to various groups of employees, the employer has expressed its willingness to enter into a dialogue with the Institute, as part of the consultation process provided for in article 36 of the collective agreement, in order to discuss questions related to merit increases raised during negotiations. Representatives of the Institute and the NFB shall meet within ninety (90) days of the signing of the collective agreement in order to continue the work initiated. Although discussions on the subject, shall not, in themselves, be final, the representatives of the Institute and the NFB have expressed a real desire to propose improvements to the system in place in order to submit them, if appropriate, at the next round of negotiations. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-1 HUMAN RESOURCES BRANCH X.X. Xxx 0000P.O. Box 6100, Xxxxxxx XxxxxxStation Centre-xxxxxville, XxxxxxxxMontreal, Xxxxxx X0X 0X0 Quebec H3C 3H5 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: Employees who, according to their collective agreement, are not subject to a specific number of hours of work, must perform their functions in such a manner as to fulfil the requirement of their job. The Film Board will continue the present practice which permits an employee, with the agreement of the supervisor, to have a schedule of work that takes into account those requirements and under which each employee works an average normal number of hours of work. It should be well understood that we are referring here to a different distribution of regular hours of work and that, in no case, will an employee be compensated on an overtime basis. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-2 HUMAN RESOURCES BRANCH X.X. Xxx 0000P.O. Box 6100, Xxxxxxx XxxxxxStation Centre-xxxxxville, XxxxxxxxMontreal, Xxxxxx X0X 0X0 Quebec H3C 3H5 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: During the recent negotiations between the National Film Board and the Professional Institute of the Public Service of Canada for the renewal of the Administrative and Foreign Service category collective agreement ending June 30, 2007, it was agreed that we would forward you a letter of clarification concerning parking expenses and facilities for employees in the bargaining unit who are located in Canada and are required to use their personal car in the performance of their duties. We are prepared to reimburse parking expenses incurred by an employee or to provide him or her with parking space free of charge, at or in the immediate vicinity of his or her office, when he or she is required to use his or her personal car on Film Board business. However, it is understood that the Film Board will determine when an employee should use his or her personal car to carry on Film Board business. The Film Board will reimburse parking expenses or provide parking space on the condition that prior authorisation has been obtained by the employee. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-3 HUMAN RESOURCES BRANCH X.X. Xxx 0000P.O. Box 6100, Xxxxxxx XxxxxxStation Centre-xxxxxville, XxxxxxxxMontreal, Xxxxxx X0X 0X0 Quebec H3C 3H5 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam : In the recent round of negotiations, the NFB proposed to clarify the administrative rule applicable to the balance of credits, of more or less two (2) hours, of the vacation credit bank on March 31st, the end of the fiscal year. When the balance is less than two (2) hours; that is, between zero decimal zero one (0.01), and one decimal nine nine (1.99) the balance is automatically reset to zero (0). When the balance is two (2) hours or more, the real hours will be forwarded to the subsequent year in compliance with clause 19.03 f) of the collective agreement. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-4 HUMAN RESOURCES BRANCH X.X. Xxx 0000P.O. Box 6100, Xxxxxxx XxxxxxStation Centre-xxxxxville, XxxxxxxxMontreal, Xxxxxx X0X 0X0 Quebec H3C 3H5 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: The parties have agreed to continue the discussions that were begun during the 2005-2007 round of negotiations regarding employee recriminations related to the volume of work which, according to representatives of the Institute, has increased significantly over the past few years. During recent negotiations, the Institute submitted a proposal for granting personnel in level 8 or higher the right to work overtime. The employer then submitted the following proposal: “Although this article applies only to levels 5 to 7, the employer recognizes that some positions in level 8 and higher require a different assigning of work hours because of the duties involved. Moreover, these positions should entail on average a normal number of work hours. Generally, the assigning of work hours agreed upon between employer and employee for such positions should be done according to this principle. In cases where the assigning of work hours for a given period does not allow the normal number of work hours to be respected, the employer may authorize an accumulation of leave credit as follows:

National Office. The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Regional Offices: Alberta / Northwest Territories The Professional Institute of the Public Service of Canada Xxxxx 0000, 00000 - 000X Xxxxxx Xxxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 British Columbia / Yukon The Professional Institute of the Public Service of Canada Suite 2015, 000 Xxxx Xxxxxxx Xxxxxxxxx, Xxxxxxx Xxxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Manitoba / Saskatchewan The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Winnipeg, Manitoba R3C 3P2 Telephone: 000-000-0000 / 10-800000-665000-0094 0000 Facsimile: 000-000-0000 / 0-000-000-0000 National Capital Region 000 Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Nova Scotia / New Brunswick / Newfoundland / Xxxxxx Xxxxxx Island The Professional Institute of the Public Service of Canada Suite 610, 1718 Argyle Xxxxxxx, Xxxx Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 902000-422000-8516 0000 / 10-800000-238000-7427 0000 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Xx. Xxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 10-800000-668000-3943 0000 Facsimile: 000-000-0000 / 10-800000-281000-7280 0000 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 10-800000-288000-0494 0000 LETTERS OF AGREEMENT , 2009 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: In the recent round of negotiations, the Institute tabled a series of proposals that would amend the current system of merit-based pay increases of NFB employees covered by the collective agreement. As you know, the merit increase system for all NFB employees is set out in Section 4.2.3 of the Human Resources Manual and repeated, in part, in article 41 of the collective agreement for the administrative and foreign service category and the scientific and professional category that you represent. The Institute and the NFB have already begun working to grasp the scope of the problems raised with regard to the objectives and functioning of the current merit increase system. Thus, although the NFB wishes to maintain a uniform system of merit increases for all its employees, with the obvious goal of internal equity with respect to the type of remuneration paid to various groups of employees, the employer has expressed its willingness to enter into a dialogue with the Institute, as part of the consultation process provided for in article 36 of the collective agreement, in order to discuss questions related to merit increases raised during negotiations. Representatives of the Institute and the NFB shall meet within ninety (90) days of the signing of the collective agreement in order to continue the work initiated. Although discussions on the subject, shall not, in themselves, be final, the representatives of the Institute and the NFB have expressed a real desire to propose improvements to the system in place in order to submit them, if appropriate, at the next round of negotiations. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-1 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: Employees who, according to their collective agreement, are not subject to a specific number of hours of work, must perform their functions in such a manner as to fulfil the requirement of their job. The Film Board will continue the present practice which permits an employee, with the agreement of the supervisor, to have a schedule of work that takes into account those requirements and under which each employee works an average normal number of hours of work. It should be well understood that we are referring here to a different distribution of regular hours of work and that, in no case, will an employee be compensated on an overtime basis. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-2 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: During the recent negotiations between the National Film Board and the Professional Institute of the Public Service of Canada for the renewal of the Administrative and Foreign Service category collective agreement ending June 30, 2007, it was agreed that we would forward you a letter of clarification concerning parking expenses and facilities for employees in the bargaining unit who are located in Canada and are required to use their personal car in the performance of their duties. We are prepared to reimburse parking expenses incurred by an employee or to provide him or her with parking space free of charge, at or in the immediate vicinity of his or her office, when he or she is required to use his or her personal car on Film Board business. However, it is understood that the Film Board will determine when an employee should use his or her personal car to carry on Film Board business. The Film Board will reimburse parking expenses or provide parking space on the condition that prior authorisation has been obtained by the employee. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-3 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam : In the recent round of negotiations, the NFB proposed to clarify the administrative rule applicable to the balance of credits, of more or less two (2) hours, of the vacation credit bank on March 31st, the end of the fiscal year. When the balance is less than two (2) hours; that is, between zero decimal zero one (0.01), and one decimal nine nine (1.99) the balance is automatically reset to zero (0). When the balance is two (2) hours or more, the real hours will be forwarded to the subsequent year in compliance with clause 19.03 f) of the collective agreement. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-4 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: The parties have agreed to continue the discussions that were begun during the 2005-2007 round of negotiations regarding employee recriminations related to the volume of work which, according to representatives of the Institute, has increased significantly over the past few years. During recent negotiations, the Institute submitted a proposal for granting personnel in level 8 or higher the right to work overtime. The employer then submitted the following proposal: “Although this article applies only to levels 5 to 7, the employer recognizes that some positions in level 8 and higher require a different assigning of work hours because of the duties involved. Moreover, these positions should entail on average a normal number of work hours. Generally, the assigning of work hours agreed upon between employer and employee for such positions should be done according to this principle. In cases where the assigning of work hours for a given period does not allow the normal number of work hours to be respected, the employer may authorize an accumulation of leave credit as follows:

National Office. The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Regional Offices: Alberta / Northwest Territories The Professional Institute of the Public Service of Canada Xxxxx 0000, 00000 - 000X Xxxxxx Xxxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 British Columbia / Yukon The Professional Institute of the Public Service of Canada Suite 2015, 000 Xxxx Xxxxxxx Xxxxxxxxx, Xxxxxxx Xxxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Manitoba / Saskatchewan The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Winnipeg, Manitoba R3C 3P2 Telephone: 000-000-0000 / 10-800000-665000-0094 0000 Facsimile: 000-000-0000 / 0-000-000-0000 National Capital Region 000 Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 10-800000-267000-0446 0000 Facsimile: 000-000-0000 / 0-000-000-0000 Nova Scotia / New Brunswick / Newfoundland / Xxxxxx Xxxxxx Island The Professional Institute of the Public Service of Canada Suite 610, 1718 Argyle Xxxxxxx, Xxxx Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 902000-422000-8516 0000 / 10-800000-238000-7427 0000 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Xx. Xxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 10-800000-668000-3943 0000 Facsimile: 000-000-0000 / 10-800000-281000-7280 0000 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 10-800000-288000-0494 0000 LETTERS OF AGREEMENT , 2009 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: In the recent round of negotiations, the Institute tabled a series of proposals that would amend the current system of merit-based pay increases of NFB employees covered by the collective agreement. As you know, the merit increase system for all NFB employees is set out in Section 4.2.3 of the Human Resources Manual and repeated, in part, in article 41 of the collective agreement for the administrative and foreign service category and the scientific and professional category that you represent. The Institute and the NFB have already begun working to grasp the scope of the problems raised with regard to the objectives and functioning of the current merit increase system. Thus, although the NFB wishes to maintain a uniform system of merit increases for all its employees, with the obvious goal of internal equity with respect to the type of remuneration paid to various groups of employees, the employer has expressed its willingness to enter into a dialogue with the Institute, as part of the consultation process provided for in article 36 of the collective agreement, in order to discuss questions related to merit increases raised during negotiations. Representatives of the Institute and the NFB shall meet within ninety (90) days of the signing of the collective agreement in order to continue the work initiated. Although discussions on the subject, shall not, in themselves, be final, the representatives of the Institute and the NFB have expressed a real desire to propose improvements to the system in place in order to submit them, if appropriate, at the next round of negotiations. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-1 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: Employees who, according to their collective agreement, are not subject to a specific number of hours of work, must perform their functions in such a manner as to fulfil the requirement of their job. The Film Board will continue the present practice which permits an employee, with the agreement of the supervisor, to have a schedule of work that takes into account those requirements and under which each employee works an average normal number of hours of work. It should be well understood that we are referring here to a different distribution of regular hours of work and that, in no case, will an employee be compensated on an overtime basis. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-2 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: During the recent negotiations between the National Film Board and the Professional Institute of the Public Service of Canada for the renewal of the Administrative and Foreign Service category collective agreement ending June 30, 2007, it was agreed that we would forward you a letter of clarification concerning parking expenses and facilities for employees in the bargaining unit who are located in Canada and are required to use their personal car in the performance of their duties. We are prepared to reimburse parking expenses incurred by an employee or to provide him or her with parking space free of charge, at or in the immediate vicinity of his or her office, when he or she is required to use his or her personal car on Film Board business. However, it is understood that the Film Board will determine when an employee should use his or her personal car to carry on Film Board business. The Film Board will reimburse parking expenses or provide parking space on the condition that prior authorisation has been obtained by the employee. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-3 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam : In the recent round of negotiations, the NFB proposed to clarify the administrative rule applicable to the balance of credits, of more or less two (2) hours, of the vacation credit bank on March 31st, the end of the fiscal year. When the balance is less than two (2) hours; that is, between zero decimal zero one (0.01), and one decimal nine nine (1.99) the balance is automatically reset to zero (0). When the balance is two (2) hours or more, the real hours will be forwarded to the subsequent year in compliance with clause 19.03 f) of the collective agreement. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-4 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: The parties have agreed to continue the discussions that were begun during the 2005-2007 round of negotiations regarding employee recriminations related to the volume of work which, according to representatives of the Institute, has increased significantly over the past few years. During recent negotiations, the Institute submitted a proposal for granting personnel in level 8 or higher the right to work overtime. The employer then submitted the following proposal: “Although this article applies only to levels 5 to 7, the employer recognizes that some positions in level 8 and higher require a different assigning of work hours because of the duties involved. Moreover, these positions should entail on average a normal number of work hours. Generally, the assigning of work hours agreed upon between employer and employee for such positions should be done according to this principle. In cases where the assigning of work hours for a given period does not allow the normal number of work hours to be respected, the employer may authorize an accumulation of leave credit as follows:2009

National Office. The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 1-800-267-0446 Facsimile: 000-000-0000 / 0-000-000-0000 Regional Offices: Alberta / Northwest Territories The Professional Institute of the Public Service of Canada Xxxxx 0000, 00000 - 000X Xxxxxx Xxxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 British Columbia / Yukon The Professional Institute of the Public Service of Canada Suite 2015, 000 Xxxx Xxxxxxx Xxxxxxxxx, Xxxxxxx Xxxxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 0-000-000-0000 Manitoba / Saskatchewan The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Winnipeg, Manitoba R3C 3P2 Telephone: 000-000-0000 / 1-800-665-0094 Facsimile: 000-000-0000 / 0-000-000-0000 National Capital Region 000 Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Telephone: 000-000-0000 / 1-800-267-0446 Facsimile: 000-000-0000 / 0-000-000-0000 Nova Scotia / New Brunswick / Newfoundland / Xxxxxx Xxxxxx Island The Professional Institute of the Public Service of Canada Suite 610, 1718 Argyle Xxxxxxx, Xxxx Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 902-422-8516 / 1-800-238-7427 Ontario (other than the National Capital Region) The Professional Institute of the Public Service of Canada Xxxxx 000, 000 Xxxxx Xx. Xxxxxxx, Xxxxxxx X0X 0X0 Telephone: 000-000-0000 / 1-800-668-3943 Facsimile: 000-000-0000 / 1-800-281-7280 Québec The Professional Institute of the Public Service of Canada Suite 2330, 0000 Xxxxxxxxxx Xx. Xxxx Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 / 0-000-000-0000 Facsimile: 000-000-0000 / 1-800-288-0494 LETTERS OF AGREEMENT , 2009 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: In the recent round of negotiations, the Institute tabled a series of proposals that would amend the current system of merit-based pay increases of NFB employees covered by the collective agreement. As you know, the merit increase system for all NFB employees is set out in Section 4.2.3 of the Human Resources Manual and repeated, in part, in article 41 of the collective agreement for the administrative and foreign service category and the scientific and professional category that you represent. The Institute and the NFB have already begun working to grasp the scope of the problems raised with regard to the objectives and functioning of the current merit increase system. Thus, although the NFB wishes to maintain a uniform system of merit increases for all its employees, with the obvious goal of internal equity with respect to the type of remuneration paid to various groups of employees, the employer has expressed its willingness to enter into a dialogue with the Institute, as part of the consultation process provided for in article 36 of the collective agreement, in order to discuss questions related to merit increases raised during negotiations. Representatives of the Institute and the NFB shall meet within ninety (90) days of the signing of the collective agreement in order to continue the work initiated. Although discussions on the subject, shall not, in themselves, be final, the representatives of the Institute and the NFB have expressed a real desire to propose improvements to the system in place in order to submit them, if appropriate, at the next round of negotiations. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-1 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: Employees who, according to their collective agreement, are not subject to a specific number of hours of work, must perform their functions in such a manner as to fulfil the requirement of their job. The Film Board will continue the present practice which permits an employee, with the agreement of the supervisor, to have a schedule of work that takes into account those requirements and under which each employee works an average normal number of hours of work. It should be well understood that we are referring here to a different distribution of regular hours of work and that, in no case, will an employee be compensated on an overtime basis. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-2 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: During the recent negotiations between the National Film Board and the Professional Institute of the Public Service of Canada for the renewal of the Administrative and Foreign Service category collective agreement ending June 30, 2007, it was agreed that we would forward you a letter of clarification concerning parking expenses and facilities for employees in the bargaining unit who are located in Canada and are required to use their personal car in the performance of their duties. We are prepared to reimburse parking expenses incurred by an employee or to provide him or her with parking space free of charge, at or in the immediate vicinity of his or her office, when he or she is required to use his or her personal car on Film Board business. However, it is understood that the Film Board will determine when an employee should use his or her personal car to carry on Film Board business. The Film Board will reimburse parking expenses or provide parking space on the condition that prior authorisation has been obtained by the employee. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-3 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam : In the recent round of negotiations, the NFB proposed to clarify the administrative rule applicable to the balance of credits, of more or less two (2) hours, of the vacation credit bank on March 31st, the end of the fiscal year. When the balance is less than two (2) hours; that is, between zero decimal zero one (0.01), and one decimal nine nine (1.99) the balance is automatically reset to zero (0). When the balance is two (2) hours or more, the real hours will be forwarded to the subsequent year in compliance with clause 19.03 f) of the collective agreement. Yours truly, Xxxxx Xxxxx Manager, Staff Relations National Film Board of Canada L-4 HUMAN RESOURCES BRANCH X.X. Xxx 0000, Xxxxxxx Xxxxxx-xxxxx, Xxxxxxxx, Xxxxxx X0X 0X0 Telephone: 000-000-0000 Fax : 000-000-0000 Xxx. Xxxxxxx Xxxxxxxx The Professional Institute of the Public Service of Canada 000, Xxxxxxxx Xxxx Ottawa, Ontario K1G 3J8 Dear Madam: The parties have agreed to continue the discussions that were begun during the 2005-2007 round of negotiations regarding employee recriminations related to the volume of work which, according to representatives of the Institute, has increased significantly over the past few years. During recent negotiations, the Institute submitted a proposal for granting personnel in level 8 or higher the right to work overtime. The employer then submitted the following proposal: “Although this article applies only to levels 5 to 7, the employer recognizes that some positions in level 8 and higher require a different assigning of work hours because of the duties involved. Moreover, these positions should entail on average a normal number of work hours. Generally, the assigning of work hours agreed upon between employer and employee for such positions should be done according to this principle. In cases where the assigning of work hours for a given period does not allow the normal number of work hours to be respected, the employer may authorize an accumulation of leave credit as follows:2009