Non-allowable Grant Expenditures Clause Samples
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable Project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (revised 11/1/2019), which are incorporated by reference and are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/docs-sf/accounting-and-auditing- libraries/stateagencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_2. The following categories of expenditures are non-allowable for expenditure of grant funds and as contributions to required match:
a) Expenditures for work not included in the Scope of Work of the executed Grant Award Agreement;
b) Costs of goods and services not procured in accordance with procurement procedures set forth in the Grant Award Agreement;
c) Costs not consistent with the grant project type, as described in section V.C.2. of the program guidelines and as selected in the application;
d) Expenses incurred or obligated prior to or after the Grant Period, as indicated in the Grant Award Agreement;
e) Expenses associated with lobbying or attempting to influence Federal, State or local legislation, the judicial branch or any state agency;
f) Expenditures for work not consistent with the applicable historic preservation standards as outlined in the Secretary of the Interior’s Guidelines available at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/orgs/1739/secretarystandards- treatment-historic-properties or applicable industry standards;
g) Costs for projects having as their primary purpose the fulfillment of Federal or State historic preservation regulatory requirements, including costs of consultation and mitigation measures required under Section 106 of the National Historic Preservation Act of 1966, as amended, or under Section 267.031, F.S.;
h) Projects directed at activities or Historic Properties that are restricted to private or exclusive participation or access, which shall include restricting access on the basis of sex, race, color, religion, national origin, disability, age, pregnancy, handicap or marital status;
i) Entertainment, food, beverages, plaques, awards or gifts;
j) Costs or value of donations or In-kind Contributions not documented in accordance with the provisions of the Grant Award Agreement;
k) Indirect costs including Grantee overhead, management expenses, general operating costs and other costs that...
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (as of January 2020), incorporated by reference, which are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/division/aa/manuals/documents/ReferenceGuideforStateExpenditures.pdf. Grant funds may not be used for the purchase or construction of a library building or library quarters.
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures, incorporated by reference (dated February 2011), which are available online at ▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇▇▇/▇▇▇▇▇▇▇▇▇_▇▇▇▇▇. In addition, the following are not allowed as grant or matching expenditures:
a) In-kind services.
b) Routine maintenance costs of project signs.
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable Project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (revised 10/2022), which are incorporated by reference and are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/docs-sf/accounting-and-auditing- libraries/state-agencies/reference-guide-for-state-expenditures.pdf?sfvrsn=b4cc3337_2. The following categories of expenditures are non-allowable for expenditure of grant funds: [INSERT NON-ALLOWABLE EXPENDITURES FROM PROGRAM GUIDELINES]
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (revised 11/2019), which are incorporated by reference and are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pdf. In addition, the following are not allowed as grant or matching expenditures: Expenditures for work not included in the Scope of Work of the executed Grant Award Agreement General Operating Expenses (GOE). Administrative costs for running the organization (including but not limited to salaries, travel, personnel, office supplies, mortgage or rent, operating overhead or indirect costs, etc.) Costs associated with representation, proposal, or grant application preparation Costs incurred or obligated outside of the grant period Costs for lobbying or attempting to influence federal, state or local legislation, the judicial branch, or any state agency Costs for planning, which include those for preliminary and schematic drawings, and design development documents necessary to carry out the project Costs associated with bad debts, contingencies (money set aside for possible expenses), fines and penalties, interest, taxes (of any kind), and other financial costs including bank fees and charges and credit card debts Costs for travel, private entertainment, food, beverages, plaques, awards, or scholarships Projects restricted to private or exclusive participation, including restriction of access to programs on the basis of sex, race, creed, national origin, disability, age, or marital status Re-granting, contributions, and donations Reimbursement of costs that are paid prior to the execution of the Grant Award Agreement or outside the dates stated in the grant award agreement Also refer to Section 216.348, Florida Statutes, Fixed capital outlay grants and aids to certain nonprofit entities.
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable Project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (revised 11/1/2019), which are incorporated by reference and are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pdf. The following categories of expenditures are non-allowable for expenditure of grant funds and as contributions to required match: [INSERT NON-ALLOWABLE EXPENDITURES FROM PROGRAM GUIDELINES] Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules, and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures.
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures, which are available online at ▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇▇▇/▇▇▇▇▇▇▇▇▇_▇▇▇▇▇/. Grant funds may not be used for construction, food or other expenditures not allowable under Florida Statutes. Grant funds may not be used on activities that are not resource sharing or bibliographic record enhancement or that are not in alignment with the Library Cooperative Grant Program priorities or approved application and project revisions.
Non-allowable Grant Expenditures. The Subgrantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state and federal guidelines for allowable project costs. State guidelines for allowable costs are outlined in the Department of Financial Services’ Reference Guide for State Expenditures (dated February 2011), incorporated by reference, which are available online at
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (incorporated by reference), which are available online at ▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/▇▇▇▇▇/▇▇▇▇▇▇▇▇▇_▇▇▇▇▇. Grant funds may not be used for the purchase or construction of a library building or library quarters.
Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (revised 11/2019), which are incorporated by reference and are available online at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/docs-sf/accounting-and-auditing-libraries/state- agencies/referenceguideforstateexpenditures.pdf, and in compliance with Federal requirements at 2 CFR 200 ▇▇▇▇▇://▇▇▇.▇▇▇▇.▇▇▇/current/title-2/subtitle-A/chapter-II/part-200?toc=1. In addition, the following are not allowed as grant or matching expenditures:
a) State funds from any source. This includes any income that comes from an appropriation of state funds or grants from the State of Florida.
b) Federal funds from any source.
c) Funds used as match for other Department of State grants.
d) Expenses incurred or obligated outside of the grant period.
e) Lobbying or attempting to influence federal, state, or local legislation, the judicial branch or any state agency.
f) Capital expenditures (acquisitions, building projects, renovation or remodeling of facilities). Exception: capital expenditures that are directly related to the proposal such as exhibit construction or stage lighting.
g) Costs associated with bad debts, contingencies (money set aside for possible expenses), fines and penalties, interest, taxes (does not include payroll taxes), depreciation, and other financial costs including bank fees and charges and credit card fees.
h) Private entertainment.
i) Food and beverages.
j) Plaques, awards, and scholarships.
k) Activities restricted to private or exclusive participation, which shall include restricting access to programs on the basis of sex, race, color, national origin, religion, disability, age, or marital status.
l) Re-granting.
m) Contributions and donations.
n) Mortgage payments.
o) Payments to current Department of State employees.
p) Telephone, utilities, office supplies, fixtures, building maintenance, space rental, equipment costing over $1,000 and other overhead and indirect costs. These expenses may only be used as match.
q) Travel.