Common use of Notification of Proposed Disciplinary Action Clause in Contracts

Notification of Proposed Disciplinary Action. A regular employee against whom disciplinary action, other than a warning or reprimand, is instituted shall be given written notice at least 7 calendar days prior to the effective date of the action informing the employee of the intended action, the ground or grounds therefore, the employee's acts or omissions that form the basis for the cause(s), and of the right to respond within 7 calendar days to the concerned department head orally or in writing prior to the intended effective date of the action. Any documents or materials giving rise to the action will be identified in the notice, if voluminous, and made available for the employee's inspection upon the employee's request, or copies thereof will be provided with notice when there are only a few. After the notice and the employee's timely response, if any, the concerned department head shall implement, modify, or not implement such action as the concerned department head deems appropriate, and shall so notify the employee. Except under extraordinary circumstances requiring immediate removal (e.g., imminent threat to health or safety of the employee, other employees, or the public), and in the case of reprimands and suspensions without pay of 40 hours or less, such discipline may not be implemented prior to fully affording the employee the foregoing notice and opportunity to respond procedure.