Offering Documents and Reports Clause Samples
The "Offering Documents and Reports" clause outlines the obligation of a party, typically the issuer, to provide relevant documents and periodic reports related to an offering, such as prospectuses, financial statements, or updates on material events. This clause specifies what types of documents must be delivered, the frequency or timing of such deliveries, and to whom they must be provided, such as investors or regulatory authorities. Its core practical function is to ensure transparency and keep stakeholders informed, thereby supporting compliance with legal requirements and enabling informed decision-making by recipients.
Offering Documents and Reports. 3.1 The Fund, the Sponsor or their designee shall provide the Company (at the Sponsor's expense) with as many copies of the Fund's current prospectus as the Company may reasonably request. The Company shall provide a copy of the Fund's prospectus to each Variable Insurance Product owner. If requested by the Company in lieu thereof, the Fund or the Sponsor shall provide such documentation (including a final copy of the new prospectus as set in type at the Fund's or the Sponsor's expense) and other assistance as is reasonably necessary in order for the Company once each year (or more frequently if the prospectus for the Fund is amended) to have the prospectus for the Variable Insurance Products and the Fund's prospectus printed together in one document (such printing to be at the Company's expense).
3.2 The Fund's prospectus shall state that the statement of additional information for the Fund is available from the Sponsor (or in the Fund's discretion, the prospectus shall state that the statement of additional information is available from the Fund) and the Sponsor (or the Fund), at its expense, shall print and provide such statement free of charge to the Company and to any owner of a Variable Insurance Product or prospective owner who requests such statement.
3.3 The Fund, at its own expense, shall provide the Company with copies of its reports to shareholders, other communications to shareholders, and, if required by applicable law, proxy material, in such quantity as the Company shall reasonably require for distributing to Variable Insurance Product owners. The Fund shall provide to the Company the prospectuses and annual reports referenced in this Agreement within fifteen (15) days prior to the Company's obligation to mail, and the Company agrees to provide the Fund with advance notice of such date. If the documents are not delivered to the Company within ten (10) days of the Company's obligation to mail, the Fund shall reimburse the Company for any extraordinary out-of-pocket costs (including, but not limited to, overtime for printing and mailing).
Offering Documents and Reports. 3.1 At least annually (or in the case of a prospectus supplement, when that supplement is issued), the Fund, the Sponsor or their designee shall provide the Company (at the Sponsor’s expense) with as many copies of the Fund’s current prospectus and any supplements thereto as the Company may reasonably request. The Company shall provide a copy of the Fund’s prospectus annually to each Variable Insurance Product owner and otherwise if and as required by law. If requested by the Company in lieu thereof, the Fund or the Sponsor shall provide such documentation (including a final copy of the new prospectus as set in type at the Fund’s or the Sponsor’s expense) and other assistance as is reasonably necessary in order for the Company once each year (or more frequently if the prospectus for the Fund is amended) to have the prospectus for the Variable Insurance Products and the Fund’s prospectus printed together in one document. The Sponsor agrees to reimburse the Company for the portion of the cost of printing such prospectuses corresponding to the portion of the combined prospectuses represented by the Fund prospectuses; provided, however, that the Sponsor’s reimbursement obligation hereunder shall apply only to combined prospectuses printed for distribution to Variable Insurance Product owners, and shall be limited to the Sponsor’s then-applicable unit cost of printing the portions of the Fund’s prospectus relating to the Portfolios offered in the Variable Insurance Products. The Fund will, upon request, make available to the Company with copy of the Fund’s prospectus in electronic format in connection with the Company’s efforts to provide Fund prospectuses via electronic delivery, subject to all applicable legal and regulatory requirements.
3.2 The Fund’s prospectus shall state that the statement of additional information for the Fund is available from the Sponsor (or in the Fund’s discretion, the prospectus shall state that the statement of additional information is available from the Fund) and the Sponsor (or the Fund), at its expense, shall print and provide such statement free of charge to the Company and to any owner of a Variable Insurance Product or prospective owner who requests such statement.
3.3 The Fund, at its own expense, shall provide the Company with copies of its reports to shareholders, other communications to shareholders, and, if required by applicable law, proxy material, in such quantity as the Company shall reasonably require for distribu...
Offering Documents and Reports. 3.1 The Fund, the Sponsor or their designee shall provide the Company (at the Sponsor’s expense) with as many copies of the Fund’s current prospectus as the Company may reasonably request. The Company shall provide a copy of the Fund’s prospectus to each Variable Insurance Product owner. If requested by the Company in lieu thereof, the Fund or the Sponsor shall provide such documentation (including a “camera-ready” final copy of the new prospectus as set in type or, at the request of the Company, a PDF file in the form provided by the Fund or the Sponsor to the financial printer, at the Fund’s or the Sponsor’s expense) and other assistance as is reasonably necessary in order for the Company once each year (or more frequently if the prospectus for the Fund is amended) to have the prospectus for the Variable Insurance Products and the Fund’s prospectus printed together in one