Common use of Official University Closure Clause in Contracts

Official University Closure. Where severe snow conditions require decisions regarding staffing levels and Article 13.01, the following procedures will apply: Notification procedures shall be established by each department which will include contingency plans in the event phone services are disrupted and/or recorded phone messages cannot be accessed. The department head will be responsible for establishing the content of the notification. The notification will include whether there is a curtailment of non-vital services and/or the cancellation of classes. In the event of such curtailment and/or cancellation, it will include what operationally vital services will be continued and require the presence of predesignated operationally vital employees. In addition to persons predesignated, the department head may identify additional positions/functions based on operational requirements at the time of the snow (for example, exams and special conferences). Departments shall advance to Human Resources and the Union their list of predesignated vital positions/functions not later than May 30, 1997. It is understood that subsequent changes, if any, will be forwarded in a timely fashion. It is understood that some departments, although generally vital to the University and its operation, may not have for “severe snow conditions” predesignated positions/functions. Departments, that in the event of severe snow conditions have vital positions/functions not predesignated and/or that designate additional positions/functions as per paragraph 3 above shall forward a list of same with detailed explanation to the Human Resources Department and the Union within 10 days following the snow conditions end. In deciding as to whether or not a curtailment or cancellation will affect any department, the department will base its decision on the following: • the President’s (or delegates’) decision about the cancellation of classes and/or the curtailment of non-vital services • the operational requirements of the department • the safety of employees travelling to and from work and at work • what other departments are doing • availability of public transportation.