Common use of Operational network management Clause in Contracts

Operational network management. The Network organisational structure and decision-making mechanisms will evolve according to the needs of the degree of integration of the Network. This also refers to the duration of the Network beyond the period funded by the Commission. A Consortium Agreement will be signed before concluding the contract with the Commission. The first formal SMB/WP-L meeting will be organised for 11-12th January 2005 in Delft. This `kick-off’ meeting will elaborate the activities and deliverables for the first 18 months. The monitoring of the agreed activities and deliverables is supported by Xxxxx and Pert schemes. The table below summarises some key players and aspects of the task organisation and management: Proper organisational structure and decision mechanisms, tasks of sub-projects, Objectives UAG, DEC Period First and second year Prepared by SMB Decided upon by GC Refers to Day-to-day-management, management scheme, preparing decisions by the GC, new participating parties. Quality assessment Meeting quality indicators and deadlines Besides the common exchange of information, quality assessment and monitoring of progress by personal contact and the web based management communication support system will be crucial. The communication flows can be presented as follows: Organisation body Frequency Deliverables Within Co-ordinator and PMO daily day-to-day management Within SMB weekly day-to-day management WP-L to Co-ordinator & PMO every three months activity reports (update, progress and problems) SMB to Governing Council every six months scientific and financial progress reports Co-ordinator to European Commission annual annual scientific and financial progress report Participating parties to Co-ordinator & PMO annual annual audit report UAG At request Reports by independent experts DEC At request Reports by members of platform The operational coordination regroups all the tasks required to manage the XXX as an integrated tool. This set of activities will be undertaken by the Coordinator and PMO and is directly related to the JPA of the consortium as well as management structure, decision-making process and management arrangements. It will include the following tasks: • Assessment of the progress of integration, and spreading of excellence activities, using the foreseen indicators and balance score card methodology (B.4.2); • Monitoring progress of the network using the PIQS methodology tool; • Management of the IT infrastructure and applications; • Follow-up of the specific joint research activities; • Follow-up of the infrastructure development activities subcontracted to third parties; • Follow-up of the spreading of excellence activities: • Subcontractors selection procedures; • Measure the performance indicators and their progress; • Report monthly to the SMB about the network status.

Operational network management. The Network organisational structure and decision-making mechanisms will evolve according to the needs of the degree of integration of the Network. This also refers to the duration of the Network beyond the period funded by the Commission. A Consortium Agreement will be signed before concluding the contract with the Commission. The first formal SMB/WP-L meeting will be organised for 11-12th January 2005 in Delft. This `kick-off’ meeting will elaborate the activities and deliverables for the first 18 months. The monitoring of the agreed activities and deliverables is supported by Xxxxx and Pert schemes. The table below summarises some key players and aspects of the task organisation and management: Objectives Proper organisational structure and decision mechanisms, tasks of sub-projects, Objectives UAG, DEC Period First and second year Prepared by SMB Decided upon by GC Refers to Day-to-day-management, management scheme, preparing decisions by the GC, new participating parties. Quality assessment Meeting quality indicators and deadlines Besides the common exchange of information, quality assessment and monitoring of progress by personal contact and the web based management communication support system will be crucial. The communication flows can be presented as follows: Organisation body Frequency Deliverables Within Co-ordinator and PMO daily day-to-day management Within SMB weekly day-to-day management WP-L to Co-ordinator & PMO every three months activity reports (update, progress and problems) SMB to Governing Council every six months scientific and financial progress reports Co-ordinator to European Commission annual annual scientific and financial progress report Participating parties to Co-ordinator & PMO annual annual audit report UAG At request Reports by independent experts DEC At request Reports by members of platform The operational coordination regroups all the tasks required to manage the XXX as an integrated tool. This set of activities will be undertaken by the Coordinator and PMO and is directly related to the JPA of the consortium as well as management structure, decision-making process and management arrangements. It will include the following tasks: • Assessment of the progress of integration, and spreading of excellence activities, using the foreseen indicators and balance score card methodology (B.4.2); • Monitoring progress of the network XXX, using the PIQS methodology tool; • Management of the IT infrastructure and applications; • Follow-up of the specific joint research activities; • Follow-up of the infrastructure development activities subcontracted to third parties; • Follow-up of the spreading of excellence activities: • Subcontractors selection procedures; • Measure the performance indicators and their progress; • Report monthly to the SMB about the network XXX status.

Operational network management. The Network organisational structure and decision-making mechanisms will evolve according to the needs of the degree of integration of the Network. This also refers to the duration of the Network beyond the period funded by the Commission. A Consortium Agreement will be signed before concluding the contract with the Commission. The first formal SMB/WP-L meeting will be organised for 11-12th January 2005 in Delft. This `kick-off’ meeting will elaborate the activities and deliverables for the first 18 months. The monitoring of the agreed activities and deliverables is supported by Xxxxx and Pert schemes. The table below summarises some key players and aspects of the task organisation and management: Objectives Proper organisational structure and decision mechanisms, tasks of sub-projects, Objectives UAG, DEC Period First and second year Prepared by SMB Decided upon by GC Refers to Day-to-day-management, management scheme, preparing decisions by the GC, new participating parties. Quality assessment Meeting quality indicators and deadlines Besides the common exchange of information, quality assessment and monitoring of progress by personal contact and the web based management communication support system will be crucial. The communication flows can be presented as follows: Organisation body Frequency Deliverables Within Co-ordinator and PMO daily day-to-day management Within SMB weekly day-to-day management WP-L to Co-ordinator & PMO every three months activity reports (update, progress and problems) SMB to Governing Council every six months scientific and financial progress reports Co-ordinator to European Commission annual annual scientific and financial progress report Participating parties to Co-ordinator & PMO annual annual audit report UAG At request Reports by independent experts DEC At request Reports by members of platform The operational coordination regroups all the tasks required to manage the XXX as an integrated tool. This set of activities will be undertaken by the Coordinator and PMO and is directly related to the JPA of the consortium as well as management structure, decision-decision- making process and management arrangements. It will include the following tasks: • Assessment of the progress of integration, and spreading of excellence activities, using the foreseen indicators and balance score card methodology (B.4.2); • Monitoring progress of the network using the PIQS methodology tool; • Management of the IT infrastructure and applications; • Follow-up of the specific joint research activities; • Follow-up of the infrastructure development activities subcontracted to third parties; • Follow-up of the spreading of excellence activities: • Subcontractors selection procedures; • Measure the performance indicators and their progress; • Report monthly to the SMB about the network status.

Operational network management. The Network organisational structure and decision-making mechanisms will evolve according to the needs of the degree of integration of the Network. This also refers to the duration of the Network beyond the period funded by the Commission. A Consortium Agreement will be signed before concluding the contract with the Commission. The first formal SMB/WP-L meeting will be organised for 11-12th January 2005 in Delft. This `kick-off’ meeting will elaborate the activities and deliverables for the first 18 months. The monitoring of the agreed activities and deliverables is supported by Xxxxx and Pert schemes. The table below summarises some key players and aspects of the task organisation and management: Objectives Proper organisational structure and decision mechanisms, tasks of sub-projects, Objectives UAG, DEC Period First and second year Prepared by SMB Decided upon by GC Refers to Day-to-day-management, management scheme, preparing decisions by the GC, new participating parties. Quality assessment Meeting quality indicators and deadlines Besides the common exchange of information, quality assessment and monitoring of progress by personal contact and the web based management communication support system will be crucial. The communication flows can be presented as follows: Organisation body Frequency Deliverables Within Co-ordinator and PMO daily day-to-day management Within SMB weekly day-to-day management WP-L to Co-ordinator & PMO every three months activity reports (update, progress and problems) SMB to Governing Council every six months scientific and financial progress reports Co-ordinator to European Commission annual annual scientific and financial progress report Participating parties to Co-ordinator & PMO annual annual audit report UAG At request Reports by independent experts DEC At request Reports by members of platform The operational coordination regroups all the tasks required to manage the XXX as an integrated tool. This set of activities will be undertaken by the Coordinator and PMO and is directly related to the JPA of the consortium as well as management structure, decision-making process and management arrangements. It will include the following tasks: • Assessment of the progress of integration, and spreading of excellence activities, using the foreseen indicators and balance score card methodology (B.4.2); • Monitoring progress of the network using the PIQS methodology tool; • Management of the IT infrastructure and applications; • Follow-up of the specific joint research activities; • Follow-up of the infrastructure development activities subcontracted to third parties; • Follow-up of the spreading of excellence activities: • Subcontractors selection procedures; • Measure the performance indicators and their progress; • Report monthly to the SMB about the network status.