Common use of PAYMENTS TO ARCHITECT/ENGINEER Clause in Contracts

PAYMENTS TO ARCHITECT/ENGINEER. 12.1 Payments on account of Architect/Engineer's services shall be as follows: 12.1.1 For Architect/Engineer's Basic Services, Architect/Engineer shall invoice Owner upon Owner’s written approval of each phase of Work for services performed as follows: Conceptual Schematic $ Advanced Schematic Design $ Design Development $ 50% Construction Documents $ 100% Construction Documents $ Bidding or Negotiation $ Construction Administration $ Post Occupancy Inspection $ Total Basic Services $ The above payments shall be made on the terms outlined in this Section. 12.1.2 For Additional Services and for Reimbursable Expenses, payments shall be made according to the terms of the Additional Services Authorization approved by Owner in writing upon presentation and approval of a detailed invoice. 12.1.3 Invoices shall be submitted in detail sufficient to allow a proper pre-audit and post-audit thereof. 12.2 No deduction shall be made from Architect/Engineer's compensation on account of liquidated damages or other sums withheld from payments to contractors. 12.3 If any Work designed or specified by Architect/Engineer during any phase of service is abandoned or suspended in whole or in part, Architect/Engineer is to be paid for the service performed in accordance with the terms of Article 9 of this Agreement. 12.4 As provided by Section 215.422, Florida Statutes, if a warrant in payment of an invoice is not 6.3 mailed or electronically transmitted by Owner within forty (40) days after receipt of the invoice and receipt, inspection and approval of the Work, Owner shall pay to Architect/Engineer, in addition to the amount of the invoice, interest at the rate established by the Florida state comptroller pursuant to Section 55.03, Florida Statutes, on the unpaid balance from the expiration of such 40-day period(s) until such time as the warrant is mailed to Architect/Engineer. These provisions apply only to undisputed amounts for which payment has been authorized. Invoices or pay requests returned to Architect/Engineer due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice or pay request is provided to Owner. A vendor ombudsman has been established within Owner’s Office of Business and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from Owner. The vendor ombudsman may be contacted at 000 000-0000. 12.5 Accounting records of the Architect/Engineer and any consultants it may engage pursuant hereto pertaining to this Project shall be kept in accordance with a generally recognized accounting basis and shall be available to Owner or Owner's authorized representative at mutually convenient times at no additional cost to Owner. Owner may, upon reasonable notice, audit the records of Architect/Engineer and other members of the Project team during regular business hours, during the term of this Agreement and for a period of three (3) years after final payment is made by Owner to Architect/Engineer under this Agreement or longer, if required by law. Such audits may be performed by an Owner's representative or an outside representative engaged by Owner. For purposes hereof, "records" means any and all information, materials and data of every kind and character, whether hard copy or in electronic form, which may, in Owner’s judgment have any bearing on or pertain to this Agreement, including, without limitation, books, subscriptions, recordings, agreements, leases, contracts, commitments, arrangements, notes, daily diaries, written policies and procedures, time sheets, payroll registers, and payroll records. Owner's authorized representative shall have reasonable access to Architect/Engineer’s facilities, shall be allowed to interview all current or former employees to discuss matters pertinent to this Agreement, shall be provided adequate and appropriate work space at Architect/Engineer’s facilities, and shall have such other rights of access as may be reasonably necessary to carry out an audit.

PAYMENTS TO ARCHITECT/ENGINEER. 12.1 Payments on account of Architect/Engineer's services shall be as follows: 12.1.1 For Architect/Engineer's Basic Services, Architect/Engineer shall invoice Owner upon Owner’s written approval of each phase of Work for services performed as follows: Conceptual Schematic $ Advanced Schematic Design $ Design Development $ 50% Construction Documents $ 100% Construction Documents $ Bidding or Negotiation $ Construction Administration $ Post Occupancy Inspection $ Total Basic Services $ The above payments shall be made on the terms outlined in this Sectioneach Project. 12.1.2 For Additional Services and for Reimbursable Expenses, payments shall be made according to the terms of the Additional Services Authorization approved by Owner in writing upon presentation and approval of a detailed invoice. 12.1.3 Invoices shall be submitted in detail sufficient to allow a proper pre-audit and post-audit thereof. 12.2 No deduction shall be made from Architect/Engineer's compensation on account of liquidated damages or other sums withheld from payments to contractors. 12.3 If any Work designed or specified by Architect/Engineer during any phase of service is abandoned or suspended in whole or in part, Architect/Engineer is to be paid for the service performed in accordance with the terms of Article 9 of this Agreement. 12.4 As provided by Section 215.422, Florida Statutes, if a warrant in payment of an invoice is not 6.3 6 . 3 mailed or electronically transmitted by Owner within forty (40) days after receipt of the invoice and receipt, inspection and approval of the Work, Owner shall pay to Architect/Engineer, in addition to the amount of the invoice, interest at the rate established by the Florida state comptroller pursuant to Section 55.03, Florida Statutes, on the unpaid balance from the expiration of such 40-day period(s) until such time as the warrant is mailed to Architect/Engineer. These provisions apply only to undisputed amounts for which payment has been authorized. Invoices or pay requests returned to Architect/Engineer due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice or pay request is provided to Owner. A vendor ombudsman has been established within Owner’s Office of Business and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from Owner. The vendor ombudsman may be contacted at 000 000-0000. 12.5 Accounting records of the Architect/Engineer and any consultants it may engage pursuant hereto pertaining to this Project shall be kept in accordance with a generally recognized accounting basis and shall be available to Owner or Owner's authorized representative at mutually convenient times at no additional cost to Owner. Owner may, upon reasonable notice, audit the records of Architect/Engineer and other members of the Project team during regular business hours, during the term of this Agreement and for a period of three (3) years after final payment is made by Owner to Architect/Engineer under this Agreement or longer, if required by law. Such audits may be performed by an Owner's representative or an outside representative engaged by Owner. For purposes hereof, "records" means any and all information, materials and data of every kind and character, whether hard copy or in electronic form, which may, in Owner’s judgment have any bearing on or pertain to this Agreement, including, without limitation, books, subscriptions, recordings, agreements, leases, contracts, commitments, arrangements, notes, daily diaries, written policies and procedures, time sheets, payroll registers, and payroll records. Owner's authorized representative shall have reasonable access to Architect/Engineer’s facilities, shall be allowed to interview all current or former employees to discuss matters pertinent to this Agreement, shall be provided adequate and appropriate work space at Architect/Engineer’s facilities, and shall have such other rights of access as may be reasonably necessary to carry out an audit.

PAYMENTS TO ARCHITECT/ENGINEER. 12.1 Payments on account of Architect/Engineer's services shall be as follows: 12.1.1 For Architect/Engineer's Basic Services, Architect/Engineer shall invoice Owner upon Owner’s written approval of each phase of Work for services performed as follows: Conceptual Schematic $ Advanced Schematic Design $ Design Development $ 50% Construction Documents $ 100% Construction Documents $ Bidding or Negotiation $ Construction Administration $ Post Occupancy Inspection $ Total Basic Services $ The above payments shall be made on the terms outlined in this Section. 12.1.2 For Additional Services and for Reimbursable Expenses, payments shall be made according to the terms of the Additional Services Authorization approved by Owner in writing upon presentation and approval of a detailed invoice. 12.1.3 Invoices shall be submitted in detail sufficient to allow a proper pre-audit and post-audit thereof. 12.2 No deduction shall be made from Architect/Engineer's compensation on account of liquidated damages or other sums withheld from payments to contractors. 12.3 If any Work designed or specified by Architect/Engineer during any phase of service is abandoned or suspended in whole or in part, Architect/Engineer is to be paid for the service performed in accordance with the terms of Article 9 of this Agreement. 12.4 As provided by Section 215.422, Florida Statutes, if a warrant in payment of an invoice is not 6.3 6 . 3 mailed or electronically transmitted by Owner within forty (40) days after receipt of the invoice and receipt, inspection and approval of the Work, Owner shall pay to Architect/Engineer, in addition to the amount of the invoice, interest at the rate established by the Florida state comptroller pursuant to Section 55.03, Florida Statutes, on the unpaid balance from the expiration of such 40-day period(s) until such time as the warrant is mailed to Architect/Engineer. These provisions apply only to undisputed amounts for which payment has been authorized. Invoices or pay requests returned to Architect/Engineer due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice or pay request is provided to Owner. A vendor ombudsman has been established within Owner’s Office of Business and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from Owner. The vendor ombudsman may be contacted at 000 000-0000. 12.5 Accounting records of the Architect/Engineer and any consultants it may engage pursuant hereto pertaining to this Project shall be kept in accordance with a generally recognized accounting basis and shall be available to Owner or Owner's authorized representative at mutually convenient times at no additional cost to Owner. Owner may, upon reasonable notice, audit the records of Architect/Engineer and other members of the Project team during regular business hours, during the term of this Agreement and for a period of three (3) years after final payment is made by Owner to Architect/Engineer under this Agreement or longer, if required by law. Such audits may be performed by an Owner's representative or an outside representative engaged by Owner. For purposes hereof, "records" means any and all information, materials and data of every kind and character, whether hard copy or in electronic form, which may, in Owner’s judgment have any bearing on or pertain to this Agreement, including, without limitation, books, subscriptions, recordings, agreements, leases, contracts, commitments, arrangements, notes, daily diaries, written policies and procedures, time sheets, payroll registers, and payroll records. Owner's authorized representative shall have reasonable access to Architect/Engineer’s facilities, shall be allowed to interview all current or former employees to discuss matters pertinent to this Agreement, shall be provided adequate and appropriate work space at Architect/Engineer’s facilities, and shall have such other rights of access as may be reasonably necessary to carry out an audit.

PAYMENTS TO ARCHITECT/ENGINEER. 12.1 Payments on account of Architect/Engineer's services shall be as follows: 12.1.1 For Architect/Engineer's Basic Services, Architect/Engineer shall invoice Owner upon Owner’s written approval of each phase of Work for services performed as follows: Conceptual Schematic $ Advanced Schematic Design $ Design Development $ 50% Construction Documents $ 100% Construction Documents $ Bidding or Negotiation $ Construction Administration $ Post Occupancy Inspection $ Total Basic Services $ The above payments shall be made on the terms outlined in this Sectioneach Project. 12.1.2 For Additional Services and for Reimbursable Expenses, payments shall be made according to the terms of the Additional Services Authorization approved by Owner in writing upon presentation and approval of a detailed invoice. 12.1.3 Invoices shall be submitted in detail sufficient to allow a proper pre-audit and post-audit thereof. 12.2 No deduction shall be made from Architect/Engineer's compensation on account of liquidated damages or other sums withheld from payments to contractors. 12.3 If any Work designed or specified by Architect/Engineer during any phase of service is abandoned or suspended in whole or in part, Architect/Engineer is to be paid for the service performed in accordance with the terms of Article 9 of this Agreement. 12.4 As provided by Section 215.422, Florida Statutes, if a warrant in payment of an invoice is not 6.3 mailed or electronically transmitted by Owner within forty (40) days after receipt of the invoice and receipt, inspection and approval of the Work, Owner shall pay to Architect/Engineer, in addition to the amount of the invoice, interest at the rate established by the Florida state comptroller pursuant to Section 55.03, Florida Statutes, on the unpaid balance from the expiration of such 40-day period(s) until such time as the warrant is mailed to Architect/Engineer. These provisions apply only to undisputed amounts for which payment has been authorized. Invoices or pay requests returned to Architect/Engineer due to preparation errors will result in a payment delay. Invoice payment requirements do not start until a properly completed invoice or pay request is provided to Owner. A vendor ombudsman has been established within Owner’s Office of Business and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from Owner. The vendor ombudsman may be contacted at 000 000-0000. 12.5 Accounting records of the Architect/Engineer and any consultants it may engage pursuant hereto pertaining to this Project shall be kept in accordance with a generally recognized accounting basis and shall be available to Owner or Owner's authorized representative at mutually convenient times at no additional cost to Owner. Owner may, upon reasonable notice, audit the records of Architect/Engineer and other members of the Project team during regular business hours, during the term of this Agreement and for a period of three (3) years after final payment is made by Owner to Architect/Engineer under this Agreement or longer, if required by law. Such audits may be performed by an Owner's representative or an outside representative engaged by Owner. For purposes hereof, "records" means any and all information, materials and data of every kind and character, whether hard copy or in electronic form, which may, in Owner’s judgment have any bearing on or pertain to this Agreement, including, without limitation, books, subscriptions, recordings, agreements, leases, contracts, commitments, arrangements, notes, daily diaries, written policies and procedures, time sheets, payroll registers, and payroll records. Owner's authorized representative shall have reasonable access to Architect/Engineer’s facilities, shall be allowed to interview all current or former employees to discuss matters pertinent to this Agreement, shall be provided adequate and appropriate work space at Architect/Engineer’s facilities, and shall have such other rights of access as may be reasonably necessary to carry out an audit.