Common use of PERSONAL SERVICE RECORDS Clause in Contracts

PERSONAL SERVICE RECORDS. All Firefighters shall be permitted to review their Personal Service Records and shall receive a copy of all additions thereto. The Personal Service Record of a Firefighter shall be cleared of any offenses in accordance with the following schedule: a) All reprimands shall be removed from the Personal Service Record after one (1) year from the date of the reprimand. b) All suspensions of less than thirty (30) days shall be removed from the Personal Service Record after three (3) years from the date of the suspension. c) Any suspension of thirty (30) days or more, shall be removed from the Personal Service Record after five (5) years from the date of the suspension. d) Suspensions, as set forth in (b) and (c) above, may be removed after two (2) years from the date of the suspension at the discretion of the Chief. The City shall only retain disciplinary records (including but not limited to records contained in the personnel service file and investigative files) for the time periods set forth in the following schedule: The above period shall commence upon issuance of the Safety Director’s decision, or in investigations resulting in a reprimand or in a finding of exonerated, non- sustained, or unfounded, upon such finding. Commencing January 1, 1991, and thereafter all disciplinary records maintained by the City that exceed the above retention schedule shall be destroyed. The City may maintain a statistical record showing numbers, types, and levels of discipline and a statistical profile of members disciplined, but shall not maintain any records identifying individual members beyond the specified periods.

PERSONAL SERVICE RECORDS. All Firefighters shall be permitted to review their Personal Service Records and shall receive a copy of all additions thereto. The Personal Service Record of a Firefighter shall be cleared of any offenses in accordance with the following schedule: (a) All reprimands shall be removed from the Personal Service Record after one one (1) year from the date of the reprimand. (b) All suspensions of less than thirty (30) days shall be removed from the Personal Service Record after three (3) years from the date of the suspension. (c) Any suspension of thirty (30) days or more, shall be removed from the Personal Service Record after five (5) years from the date of the suspension. (d) Suspensions, as set forth in (b) and (c) above, may be removed after two (2) years from the date of the suspension at the discretion of the Chief. The City shall only retain disciplinary records (including but not limited to records contained in the personnel service file and investigative files) for the time periods set forth in the following schedule: The above period shall commence upon issuance of the Safety Director’s decision, or in investigations resulting in a reprimand or in a finding of exonerated, non- sustained, or unfounded, upon such finding. Commencing January 1, 1991, and thereafter all disciplinary records maintained by the City that exceed the above retention schedule shall be destroyed. The City may maintain a statistical record showing numbers, types, and levels of discipline and a statistical profile of members disciplined, but shall not maintain any records identifying individual members beyond the specified periods.