Common use of PERSONAL SERVICE RECORDS Clause in Contracts

PERSONAL SERVICE RECORDS. Section 13.1 All employees shall be permitted to review their personal service records (Personnel Records) and may receive a copy of any item(s) in the file at current reproduction cost. The City shall not suffer any loss of the employee's services as a result of this activity. When any record of a disciplinary action is noted in an employee's personnel file, the City shall provide a copy of said record to the employee. Section 13.2 Disciplinary records are considered a Public Record, subject to review by the public. In accordance with Section 149.39 of the ORC the personal service record of an employee, with regard to any documented disciplinary offense, shall be in accordance with the following schedule: A. Any reprimand shall no longer be considered “active” for the purposes of further/future disciplinary action after two (2) years from the date of the reprimand, providing there is no intervening disciplinary action during the two-year period. B. Any suspension of less than thirty (30) days shall no longer be considered “active” for the purposes of further/future disciplinary action after a period of five (5) years, providing there is no intervening disciplinary action involving a suspension during the five-year period. C. Any suspension of thirty (30} days or more shall no longer be considered “active” for the purposes of further/future disciplinary action after a period of seven (7) years, providing there is no intervening disciplinary action involving a suspension of thirty (30) days or more during the seven-year period. D. If there is an intervening disciplinary action, as described in Paragraphs A, B, and C above, the periods described in said paragraphs shall commence from the date of the intervening disciplinaryaction.

PERSONAL SERVICE RECORDS. Section 13.1 All employees SECTION 53.1 Any employee of the Fire Division shall be permitted to review their personal service records (Personnel Records) and may receive a copy of any item(s) in the their file at current reproduction cost. The City shall not suffer any loss of the employee's services as a result of this activity. When any record of a disciplinary action is noted in an employee's personnel file, the City shall provide a copy of said record to the employee. Section 13.2 SECTION 53.2 Disciplinary records are considered a Public Record, subject to review by the public. In accordance with Section 149.39 of the ORC O.R.C., the personal service record of an employee, with regard to any documented disciplinary offense, offenses shall be in accordance with the following schedule: A. 1. Any reprimand shall no longer be considered “active” for the purposes of further/future disciplinary action or consideration for promotion after two one (21) years year from the date of the reprimand, providing there is no intervening disciplinary action involving a written reprimand during the twoone-year period. B. 2. Any suspension of less than thirty (30) days shall no longer be considered “active” for the purposes of further/future disciplinary action or consideration for promotion after a period of five two (52) years, providing there is no intervening disciplinary action involving a suspension during the fivetwo-year period. C. 3. Any suspension of thirty (30} ) days or more shall no longer be considered “active” for the purposes of further/future disciplinary action or consideration for promotion after a period of seven (7) years, providing there is no intervening disciplinary action involving a suspension of thirty (30) days or more during the seven-year period. D. If there is an intervening disciplinary action, as described in Paragraphs A, B, and C above, the periods described in said paragraphs shall commence from the date of the intervening disciplinaryaction.