Common use of POLICY DIRECTIVES AND REQUIRED PROCEDURES Clause in Contracts

POLICY DIRECTIVES AND REQUIRED PROCEDURES. 5 351.3.1 Grants to Bilateral Donors 5 351.3.2 Planning and Project Design 5 351.3.2.1 Grant Memorandum 5 351.3.2.2 Forms of Grants to Bilateral Donors 6 351.3.2.3 Application of USAID Requirements 6 351.3.2.4 Competition 8 351.3.2.5 Case-Xxxxxxxx Reporting 8 351.3.2.6 USAID In-Kind Contributions 8 351.3.2.7 Ineligible Countries and Persons 8 351.3.2.8 Payment Methods 9 351.3.2.9 Administrative Cost Recovery 9 351.3.2.10 Standard Provisions for Cost-Type Grants 9 351.3.3 Accepting Grants from Bilateral Donors 10 351.3.3.1 Acceptable Conditions on Inward Grants 10 351.3.4 Clearances 11 351.4 MANDATORY REFERENCES 11 351.4.1 External Mandatory References 11 351.4.2 Internal Mandatory References 12 351.5 ADDITIONAL HELP 12 351.6 DEFINITIONS 13 ADS Chapter 351 ADS 351 – Bilateral Donor Grants 351.1 OVERVIEW Effective Date: 07/31/2012 This chapter sets forth USAID’s mandatory policies and required procedures in respect of grant agreements with Bilateral Donors, as defined in Section 351.6. This chapter primarily covers grants from USAID to Bilateral Donors (See Section 351.3.3, Accepting Grants from Bilateral Donors, for information regarding grants from Bilateral Donors to USAID). The term "grant" as used in this chapter is considered to include grants, contributions, donations, gifts and other types of assistance provided to or received from Bilateral Donors. This chapter is authorized by Section 635(b) of the Foreign Assistance Act of 1961, as amended (FAA), which states “the President [or USAID Administrator as designee] may make loans, advances and grants to, make and perform agreements and contracts with, or enter into other transactions with…any friendly government or government agency…in furtherance of the purposes and within the limitations of this Act.” This chapter highlights the Agency’s commitment to donor coordination and collaboration, consistent with and in furtherance of the spirit of the Paris Declaration on Aid Effectiveness, the Accra Agenda for Action, the Busan Partnership Agreement, the Presidential Policy Directive on Global Development, and the Quadrennial Development and Diplomacy Review. It promotes the practice of bilateral development partners taking the lead in designing and implementing clearly defined development strategies in close harmony with one another and in aligning with the partner country government’s priorities. This chapter sets forth guidance, policies, and procedures applicable in instances where delegated cooperation constitutes a sound and sensible approach for bilateral development partners to program their assistance. Agency staff should consider delegated cooperation as a robust method of project implementation ADS 308 covers awards to public international organizations (PIOs); ADS 350 covers grants to host country governments; and ADS 220 covers use of Reliable Partner Country Systems for Direct Management and Implementation of Assistance. 351.2 PRIMARY RESPONSIBILITIES Effective Date: 07/31/2012 The following have primary responsibilities for specific policy directives and required procedures within this chapter:

POLICY DIRECTIVES AND REQUIRED PROCEDURES. 5 351.3.1 Grants to Bilateral Donors 5 351.3.2 Planning and Project Design 5 351.3.2.1 Grant Memorandum 5 351.3.2.2 Forms of Grants to Bilateral Donors 6 351.3.2.3 Application of USAID Requirements 6 351.3.2.4 Competition 8 351.3.2.5 Case-Xxxxxxxx Reporting 8 351.3.2.6 USAID In-Kind Contributions 8 351.3.2.7 Ineligible Countries and Persons 8 351.3.2.8 Payment Methods 9 351.3.2.9 Administrative Cost Recovery 9 351.3.2.10 Standard Provisions for Cost-Type Grants 9 351.3.3 Accepting Grants from Bilateral Donors 10 351.3.3.1 Acceptable Conditions on Inward Grants 10 351.3.4 Clearances 11 351.4 MANDATORY REFERENCES 11 351.4.1 External Mandatory References 11 351.4.2 Internal Mandatory References 12 351.5 ADDITIONAL HELP 12 351.6 DEFINITIONS 13 ADS Chapter 351 ADS 351 – Bilateral Donor Grants 351.1 OVERVIEW OVERVIEW‌ Effective Date: 07/31/2012 This chapter sets forth USAID’s mandatory policies and required procedures in respect of grant agreements with Bilateral Donors, as defined in Section 351.6. This chapter primarily covers grants from USAID to Bilateral Donors (See Section 351.3.3, Accepting Grants from Bilateral Donors, for information regarding grants from Bilateral Donors to USAID). The term "grant" as used in this chapter is considered to include grants, contributions, donations, gifts and other types of assistance provided to or received from Bilateral Donors. This chapter is authorized by Section 635(b) of the Foreign Assistance Act of 1961, as amended (FAA), which states “the President [or USAID Administrator as designee] may make loans, advances and grants to, make and perform agreements and contracts with, or enter into other transactions with…any friendly government or government agency…in furtherance of the purposes and within the limitations of this Act.” This chapter highlights the Agency’s commitment to donor coordination and collaboration, consistent with and in furtherance of the spirit of the Paris Declaration on Aid Effectiveness, the Accra Agenda for Action, the Busan Partnership Agreement, the Presidential Policy Directive on Global Development, and the Quadrennial Development and Diplomacy Review. It promotes the practice of bilateral development partners taking the lead in designing and implementing clearly defined development strategies in close harmony with one another and in aligning with the partner country government’s priorities. This chapter sets forth guidance, policies, and procedures applicable in instances where delegated cooperation constitutes a sound and sensible approach for bilateral development partners to program their assistance. Agency staff should consider delegated cooperation as a robust method of project implementation implementation. ADS 308 covers awards to public international organizations (PIOs); ADS 350 covers grants to host country governments; and ADS 220 covers use of Reliable Partner Country Systems for Direct Management and Implementation of Assistance. 351.2 PRIMARY RESPONSIBILITIES RESPONSIBILITIES‌ Effective Date: 07/31/2012 The following have primary responsibilities for specific policy directives and required procedures within this chapter:

POLICY DIRECTIVES AND REQUIRED PROCEDURES. 5 351.3.1 Grants to Bilateral Donors 5 351.3.2 Planning and Project Design 5 351.3.2.1 Grant Memorandum 5 351.3.2.2 Forms of Grants to Bilateral Donors 6 351.3.2.3 Application of USAID Requirements 6 351.3.2.4 Competition 8 351.3.2.5 Case-Xxxxxxxx Reporting 8 351.3.2.6 USAID In-Kind Contributions 8 351.3.2.7 Ineligible Countries and Persons 8 351.3.2.8 Payment Methods 9 351.3.2.9 Administrative Cost Recovery 9 351.3.2.10 Standard Provisions for Cost-Type Grants 9 351.3.3 Accepting Grants from Bilateral Donors 10 351.3.3.1 Acceptable Conditions on Inward Grants 10 351.3.4 Clearances 11 351.4 MANDATORY REFERENCES 11 351.4.1 External Mandatory References 11 351.4.2 Internal Mandatory References 12 351.5 ADDITIONAL HELP 12 13 351.6 DEFINITIONS 13 ADS Chapter 351 ADS 351 – Bilateral Donor Grants 351.1 OVERVIEW OVERVIEW‌ Effective Date: 07/31/2012 This chapter sets forth USAID’s mandatory policies and required procedures in respect of grant agreements with Bilateral Donors, as defined in Section 351.6. This chapter primarily covers grants from USAID to Bilateral Donors (See Section 351.3.3, Accepting Grants from Bilateral Donors, for information regarding grants from Bilateral Donors to USAID). The term "grant" as used in this chapter is considered to include grants, contributions, donations, gifts and other types of assistance provided to or received from Bilateral Donors. This chapter is authorized by Section 635(b) of the Foreign Assistance Act of 1961, as amended (FAA), which states “the President [or USAID Administrator as designee] may make loans, advances and grants to, make and perform agreements and contracts with, or enter into other transactions with…any friendly government or government agency…in furtherance of the purposes and within the limitations of this Act.” This chapter highlights the Agency’s commitment to donor coordination and collaboration, consistent with and in furtherance of the spirit of the Paris Declaration on Aid Effectiveness, the Accra Agenda for Action, the Busan Partnership Agreement, the Presidential Policy Directive on Global Development, and the Quadrennial Development and Diplomacy Review. It promotes the practice of bilateral development partners taking the lead in designing and implementing clearly defined development strategies in close harmony with one another and in aligning with the partner country government’s priorities. This chapter sets forth guidance, policies, and procedures applicable in instances where delegated cooperation constitutes a sound and sensible approach for bilateral development partners to program their assistance. Agency staff should consider delegated cooperation as a robust method of project implementation ADS 308 covers awards to public international organizations (PIOs); ADS 350 covers grants to host country governments; and ADS 220 covers use of Reliable Partner Country Systems for Direct Management and Implementation of Assistance. 351.2 PRIMARY RESPONSIBILITIES RESPONSIBILITIES‌ Effective Date: 07/31/2012 The following have primary responsibilities for specific policy directives and required procedures within this chapter: