Common use of Preliminary examination for Determination of Responsiveness Clause in Contracts

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. MR1 Certified Copy of Certificate of Incorporation/Registration Certificate MR2 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in the last 12 months as from the MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire Form in the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and signed and stamped Price schedule and stamped by the tenderer in the format provided. MR11 Serialization of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten MR12 Must submit bank reference letter stating your credit worthiness

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. 1. MR1 Certified Copy Must attach a certificate of Certificate registration or incorporation Must meet 2. A copy of Incorporation/Registration Certificate MR2 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in recent (within the last 12 months as months) CR12 form from the MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is registrar of companies for Limited Companies OR Copies of National Identification cards for owners of a MUSTRegistered Business Must meet 3. MR6 Copy of current Business License where the business is located MR7 Must submit a Current Valid Tax Compliance Certificate from KRA Must meet 4. Tender form (on a letter head showing the tenderers complete name and business address) duly filled a Tender’s eligibility: Confidential Business Questionnaire completed and signed. The Form in of Tender shall include the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a following Forms duly completed and signed and stamped Price schedule and stamped by the tenderer Tenderer or Must meet authorized representative. (a) Tenderer's Eligibility-Confidential Business Questionnaire (b) Certificate of Independent Tender Determination (c) Self-Declaration of the Tenderer The self-declaration forms include: i. Xxxx completed and signed self-Declaration that the person/ Tenderer is not debarred in the format provided. MR11 Serialization of all pages matter of the PPADA 2015 ii. Xxxx completed and signed self-Declaration that the person/ Tenderer will not engage in any corrupt/fraudulent practice iii. Xxxx completed and signed declaration and commitment to the code of ethics 5. Entire tender document by the bidder from page one up to the last including attachments/appendixes not handwritten MR12 must be sequentially serialized using numeric ( i.e 1,2,3, n) Must submit bank reference letter stating your credit worthinessmeet 6. Attach copy of valid trading license / Single Business Permit Must meet 7. Xxxx filled and signed priced Schedule of Requirements Must meet

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. MR1 Certified Copy of Certificate of Incorporation/Registration Certificate MR2 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in the last 12 6 months as from the date of tender submission. MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. Certified Copy of International Air Transport Association (IATA) registration MR6 Copy of current Business License where the business is located MR7 Xxxx filled, signed and stamped self-declaration form • Self-Declaration Form 1 (self-declaration that the person / tenderer is not debarred in the matter of the Public Procurement and Asset Disposal Act 2015- FORM SD1 as attached • Self-Declaration that the person/tenderer will not engage in any corrupt or fraudulent practice- FORM SD2 as attached MR8 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire Form in the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and signed and stamped Price schedule and stamped by the tenderer in the format provided. MR11 MR9 Serialization of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten MR12 MR10 Xxxx filled, signed and stamped Certificate of Independent Tender Determination Form in the format provided MR11 Must submit bank reference letter stating your credit worthinessworthiness MR 12 Duly filled, signed and stamped Declaration and Commitment to Code of Ethics Form in the format provided MR 13 Duly filled, signed and stamped Tenderer Information Form MR Must submit a valid AGPO Certificate-Women category Bidders who fail to meet any of each of the above MADATORY REQUIREMENT will not proceed to technical evaluation TR1 Evidence of having undertaken similar air ticketing services to government institution (4 contracts) Provide reference Letters /LPOs, contracts, Invoices each not less than 100,000/= (5 marks each) 40 TR2 Submit proof of Physical Facilities Provide evidence of physical location i.e copy of title or lease documents 5 TR3 Credit facility; Show proof that you can undertake credit facilities before payment is done for the air ticketing services Service on credit that can be given before payment is made; • More than 1,500,000/= (20marks) • 800,000-1,500,000/= (15 marks) • Below 800,000/= (10 marks) 20 TR4 Certified Audited Accounts by a Public Accountant for the last Three (3) (5 marks for each year) 15 TR5 Proof of history of non-performance contract; Non-performance of a contract did not occur within the last 5 years prior to the deadline for application submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted. Forms Must be attached Forms Must be Dully signed and stamped (20 marks) 20

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided of “Part 2–Procuring Entity's Services Requirements”, including checking for in the preliminary evaluation criteria outlined belowtenders with unacceptable errors, abnormally low tenders, abnormally high tenders and tenders that are front loaded. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how guidelines onhow to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive beconsidered irresponsive and will not be considered further. S/No MANDATORY REQUIREMENT MR1 Certified Copy of Certificate of Incorporation/Registration Certificate /Certificate of Incorporation MR2 Must have a registered garage/workshop in Garissa County MR3 Valid tax compliance certificate MR4 Copy of Valid Current KRA Tax Compliance Certificate. Subject to TCC checker MR3 CURRENT CR12 or Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 ID for limited companies issued in the last 12 months as from the Sole proprietors/ or partnership MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a duly filled a Tender’s eligibility: Confidential Business Questionnaire duly filled, signed & stamped MR6 Xxxx filled, signed and stamped Form of Tender MR7 Xxxxxx documents must be submitted in the format provided MR 8 right format. The tender document MUST Submit an original bePAGINATED/SERIAL NUMBERED and one copy of TAPE BINDED. All bidders are required to submit their documents paginated in a continuous ascending order from the first page to the lastin this format; (i.e. 1, 2, 3 n where n is the last page). MR8 The tender documents MR 9 MUST attach a dully executed authorization/ has been duly signed by the person lawfully authorized to do so throh the Tender specific Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and MR9 Xxxx filled signed and stamped Price schedule Self Declaration form that the tenderer is not debarred inthe matter of PPADA 2015 MR10 Xxxx filled signed and stamped by Self Declaration form that the tenderer in the format providedwill not engage inany corrupt or Fraudulent Practice. MR11 Serialization Duly filled Certificate of all pages of the tender document by the bidder from page one up to the last including attachments/appendixes not handwritten Independent Tender Declaration MR12 Must submit bank reference letter stating your credit worthinessDuly filled Tender Information Form

Preliminary examination for Determination of Responsiveness. 3.1. The Procuring Entity will start by examining all tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements in the ITT, and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. The Standard Tender Evaluation Report Document for Goods and Works for evaluating Tenders provides very clear guide on how to deal with review of these requirements. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further. In particular, preliminary examination will be carried out as shown in the table below. MR1 Certified Copy Submit a copy of Certificate of IncorporationRegistration/Registration Certificate Incorporation (Legal Structure) MR2 Copy Current Trading from the relevant Governance License MR 3 Current Professional Indemnity Policy of Valid Current KRA minimum amount of Ksh. 10 million MR4 Submit a copy of Tax Compliance CertificateCertificate issued by KRA, valid as at the tender closing date. Subject to TCC checker MR3 Copy of PIN certificate from KRA indicating relevant tax obligation(s) MR4 Certified Copy of current CR 12 for limited companies issued in the last 12 months as from the MR5 Food hygiene license from relevant Government Agencies/Certification by Public Health is a MUST. MR6 Copy of current Business License where the business is located MR7 Must submit a Provide duly filled a Tender’s eligibility: completed Confidential Business Questionnaire Form in the format provided MR 8 MUST Submit an original and one copy of the tender documents MR 9 MUST attach a dully executed authorization/ Power of Attorney for company with more than one director (Not applicable for sole proprietorships) MR 10 MUST provide a duly completed and signed and stamped Price schedule and stamped by the tenderer Profile in the format provided. MR11 Serialization MR6 Provide current valid Auctioneers Practicing License issued by Auctioneers Licensing Board (CLASS B) MR7 The written confirmation of all pages authorization to sign on behalf of the Tenderer shall consist of: The Power of Attorney MR8 Submit with the tender document by a Bid Bond (Tender Security) of Kshs 50,000.00 in the bidder from page one up format provided in the tender document. MR9 Tendering Forms – To be dully filled as follows: Tenderer's eligibility – Confidential Business Questionnaire Certificate of Independent Tender Determination Self Declaration Forms – SD1 Self Declaration Forms – SD2 Declaration and Commitment to the last including attachments/appendixes not handwritten MR12 Must submit bank reference letter stating your credit worthinessCode of Ethics Appendix 1 – Fraud & Corruption