Common use of Procedures for Continuing Appointment and Promotion for Librarians Clause in Contracts

Procedures for Continuing Appointment and Promotion for Librarians. 16 5 1 No later than 5 months prior to the termination of the Candidacy Appointment, the University Librarian shall initiate the process by notifying the Member, the LAP Committee, the Vice-President: Academic and the Association of the forthcoming Continuing Appointment hearing. The notification shall advise the Member of the date of application . 16 5 2 Applications for Continuing Appointment and promotion shall be made in writing by the Member, and sent to the University Librarian . The application shall be accompanied by a curriculum vitae, and such other documentation as the Member considers as evidence of fulfilment of the criteria specified in 16.6. The Member shall provide sufficient information for an evaluation to be made with respect to the criteria specified in 16.6. Within 10 working days of receipt of the application for Continuing Appointment or promotion, the University Librarian shall forward to the Chair of the LAP Committee the application, supporting documentation, and a copy of the Member’s Official File. 16 5 3 The LAP Committee shall meet promptly, in light of the time limits set out in 16 .5 .7, to consider all applications for Continuing Appointment and/or promotion . 16 5 4 For the assessment of each application for Continuing Appointment or promotion to the rank of Librarian III or Librarian IV, the LAP Committee shall select an external member who shall be a voting member of the Committee. This external member shall be a qualified professional librarian, not in the employ of the University . The external member shall be informed in writing of the criteria for a Continuing appointment or promotion, as appropriate, and provided with a copy of the Collective Agreement . 16 5 5 A recommendation for promotion from Librarian III to Librarian IV usually requires that a Member’s scholarly and/or professional achievements be of sufficient significance to be recognized outside of as well as within the University . (a) Accordingly, the LAP Committee shall solicit written appraisals of the candidate’s scholarly and/ or professional achievements from three (3) external referees who shall be professional librarians holding the rank of Librarian IV (or equivalent) and who are able to conduct an arms-length assessment of the candidate’s work . Two (2) referees shall be chosen from a list furnished by the candidate at the time of application for promotion to Librarian IV . The candidate shall be informed of the names of referees selected, and if he/she has concerns about the referee not on the candidate’s list, the candidate may add a written statement about those concerns to the application file. Letters requesting an assessment of the candidate shall be in accordance with the model letter attached as Appendix G, including confirmation by the assessor that he/she can conduct an arms-length assessment . (b) Within 10 working days of the receipt of the application, the LAP Committee Chair shall have confirmed the availability of the referees, and shall forward to each referee a copy of the . candidate’s curriculum vitae and other relevant material . The referee shall be requested to respond with 4 weeks. Upon receipt, the references shall be placed in the confidential portion of the Member’s Official File and a copy provided to the LAP Committee as part of the supporting documentation to be considered . 16 5 6 The Member shall be invited to appear before the LAP Committee and to present any further evidence and/or supporting information, oral and/or written, he/she deems appropriate . The LAP Committee shall request from the Member any further information it deems necessary or relevant to make a recommendation . The Member shall have the right to be accompanied by a representative of his/

Procedures for Continuing Appointment and Promotion for Librarians. 16 5 1 16.5.1 No later than 5 months prior to the termination of the Candidacy Appointment, the University Librarian shall initiate the process by notifying the Member, the LAP Committee, the Vice-Vice- President: Academic and the Association of the forthcoming Continuing Appointment hearing. The notification shall advise the Member of the date of application application. 16 5 2 16.5.2 Applications for Continuing Appointment and promotion shall be made in writing by the Member, and sent to the University Librarian Librarian. The application shall be accompanied by a curriculum vitae, and such other documentation as the Member considers as evidence of fulfilment of the criteria specified in 16.6. The Member shall provide sufficient information for an evaluation to be made with respect to the criteria specified in 16.6. Within 10 working days of receipt of the application for Continuing Appointment or promotion, the University Librarian shall forward to the Chair of the LAP Committee the application, supporting documentation, and a copy of the Member’s 's Official File. 16 5 3 16.5.3 The LAP Committee shall meet promptly, in light of the time limits set out in 16 .5 .716.5.7, to consider all applications for Continuing Appointment and/or promotion promotion. 16 5 4 16.5.4 For the assessment of each application for Continuing Appointment or promotion to the rank of Librarian III or Librarian IV, the LAP Committee shall select an external member who shall be a voting member of the Committee. This external member shall be a qualified professional librarian, not in the employ of the University University. The external member shall be informed in writing of the criteria for a Continuing appointment or promotion, as appropriate, and provided with a copy of the Collective Agreement Agreement. 16 5 5 16.5.5 A recommendation for promotion from Librarian III to Librarian IV usually requires that a Member’s scholarly and/or professional achievements be of sufficient significance to be recognized outside of of, as well as within within, the University University. (a) Accordingly, the LAP Committee shall solicit written appraisals of the candidate’s scholarly and/ or and/or professional achievements from three (3) external referees who shall be professional librarians holding the rank of Librarian IV (or equivalent) and who are able to conduct an arms-length assessment of the candidate’s work work. Two (2) referees shall be chosen from a list furnished by the candidate at the time of application for promotion to Librarian IV IV. The candidate shall be informed of the names of referees selected, and if he/she has concerns about the referee not on the candidate’s list, the candidate may add a written statement about those concerns to the application file. Letters requesting an assessment of the candidate shall be in accordance with the model letter attached as Appendix G, including confirmation by the assessor that he/she can conduct an arms-arms- length assessment assessment. (b) Within 10 working days of the receipt of the application, the LAP Committee Chair shall have confirmed the availability of the referees, and shall forward to each referee a copy of the . candidate’s curriculum vitae and other relevant material material. The referee shall be requested to respond with 4 weeks. Upon receipt, the references shall be placed in the confidential portion of the Member’s Official File and a copy provided to the LAP Committee as part of the supporting documentation to be considered considered. 16 5 6 16.5.6 The Member shall be invited to appear before the LAP Committee and to present any further evidence and/or supporting information, oral and/or written, he/she deems appropriate appropriate. The LAP Committee shall request from the Member any further information it deems necessary or relevant to make a recommendation recommendation. The Member shall have the right to be accompanied by a representative of his/his/her choice. The LAP Committee shall assess the Member's overall record of performance using the appropriate conditions and criteria pursuant to this Article. In the event any negative information is presented to the Committee, the Member shall be provided with such information in writing and shall be provided, prior to any vote being taken by the Committee, with a reasonable opportunity of responding to such negative information. A recommendation of the LAP Committee shall be based only on documentation presented pursuant to this clause and clause 16.

Procedures for Continuing Appointment and Promotion for Librarians. 16 5 1 16.5.1 No later than 5 months prior to the termination of the Candidacy Appointment, the University Librarian Vice-President: Academic shall initiate the process by notifying the Member, the LAP Committee, the Vice-President: Academic Committee and the Association of the forthcoming Continuing Appointment hearing. The notification shall advise the Member of the date of application application. 16 5 2 16.5.2 Applications for Continuing Appointment and promotion shall be made in writing by the Member, and sent to the University Librarian Librarian. The application shall be accompanied by a curriculum vitae, and such other documentation as the Member considers as evidence of fulfilment of the criteria specified in 16.6. The Member shall provide sufficient information for an evaluation to be made with respect to the criteria specified in 16.6. Within 10 5 working days of receipt of the application for Continuing Appointment or promotion, the University Librarian shall forward to the Chair of the LAP Committee the application, supporting documentation, and a copy of the Member’s 's Official File. 16 5 3 16.5.3 The LAP Committee shall meet promptly, in light of the time limits set out in 16 .5 .716.5.7, to consider all applications for Continuing Appointment and/or promotion promotion. 16 5 4 16.5.4 For the assessment of each application for Continuing Appointment or promotion to the rank of Librarian III or and of each application for promotion to the rank of Librarian IV, the LAP Committee shall select an external member who shall be a voting member of the Committee. This external member shall be a qualified professional librarian, not in the employ of the University . The external member shall be informed in writing of the criteria for a Continuing appointment or promotion, as appropriate, and provided with a copy of the Collective Agreement .a 16 5 5 A recommendation 16.5.5 Arecommendation for promotion from Librarian III to Librarian IV usually requires that a Member’s scholarly and/or professional achievements be of sufficient significance to be recognized outside of as well as within the University University. (a) Accordingly, the LAP Committee shall solicit written appraisals of the candidate’s scholarly and/ scholarlyand/or professional achievements from three at least two (32) external referees who shall be professional librarians holding the rank of Librarian IV (or equivalent) and who are able to conduct an arms-length assessment of the candidate’s work work. Two (2) referees One referee shall be chosen from a list furnished by the candidate at the time of application for promotion to Librarian IV IV. The candidate shall be informed of the names of referees selected, and if he/she has concerns about the referee not on the candidate’s list, the candidate may add a written statement about those concerns to the application file. Letters requesting an assessment of the candidate candida te shall be in accordance with the model letter lette r attached as Appendix G, including confirmation by the assessor that he/she can conduct an arms-length assessment assessment. (b) Within 10 working days of the receipt of the application, the LAP Committee Chair shall have confirmed the availability of the referees, and shall forward to each referee a copy of the . candidate’s curriculum vitae and other relevant material material. The referee shall be requested to respond with 4 weeks. Upon receipt, the references shall be placed in the confidential portion of the Member’s Official File and a copy provided to the LAP Committee as part of the supporting documentation to be considered considered. 16 5 6 16.5.6 The Member shall be invited to appear before the LAP Committee and to present any further evidence and/or supporting information, oral and/or written, he/she deems appropriate appropriate. The LAP Committee shall request from the Member any further information it deems necessary or relevant to make a recommendation recommendation. The Member shall have the right to be accompanied by a representative of his/accompanied

Procedures for Continuing Appointment and Promotion for Librarians. 16 5 1 16.5.1 No later than 5 months prior to the termination of the Candidacy Appointment, the University Librarian shall initiate the process by notifying the Member, the LAP Committee, the Vice-President: Academic and the Association of the forthcoming Continuing Appointment hearing. The notification shall advise the Member of the date of application application. 16 5 2 16.5.2 Applications for Continuing Appointment and promotion shall be made in writing by the Member, and sent to the University Librarian Librarian. The application shall be accompanied by a curriculum vitae, and such other documentation as the Member considers as evidence of fulfilment of the criteria specified in 16.6. The Member shall provide sufficient information for an evaluation to be made with respect to the criteria specified in 16.6. Within 10 working days of receipt of the application for Continuing Appointment or promotion, the University Librarian shall forward to the Chair of the LAP Committee the application, supporting documentation, and a copy of the Member’s 's Official File. 16 5 3 16.5.3 The LAP Committee shall meet promptly, in light of the time limits set out in 16 .5 .716.5.7, to consider all applications for Continuing Appointment and/or promotion promotion. 16 5 4 16.5.4 For the assessment of each application for Continuing Appointment or promotion to the rank of Librarian III or Librarian IV, the LAP Committee shall select an external member who shall be a voting member of the Committee. This external member shall be a qualified professional librarian, not in the employ of the University University. The external member shall be informed in writing of the criteria for a Continuing appointment or promotion, as appropriate, and provided with a copy of the Collective Agreement Agreement. 16 5 5 16.5.5 A recommendation for promotion from Librarian III to Librarian IV usually requires that a Member’s scholarly and/or professional achievements be of sufficient significance to be recognized outside of of, as well as within within, the University University. (a) Accordingly, the LAP Committee shall solicit written appraisals of the candidate’s scholarly and/ or and/or professional achievements from three (3) external referees who shall be professional librarians holding the rank of Librarian IV (or equivalent) and who are able to conduct an arms-arms- length assessment of the candidate’s work work. Two (2) referees shall be chosen from a list furnished by the candidate at the time of application for promotion to Librarian IV IV. The candidate shall be informed of the names of referees selected, and if he/she has concerns about the referee not on the candidate’s list, the candidate may add a written statement about those concerns to the application file. Letters requesting an assessment of the candidate shall be in accordance with the model letter attached as Appendix G, including confirmation by the assessor that he/she can conduct an arms-length assessment assessment. (b) Within 10 working days of the receipt of the application, the LAP Committee Chair shall have confirmed the availability of the referees, and shall forward to each referee a copy of the . candidate’s curriculum vitae and other relevant material material. The referee shall be requested to respond with 4 weeks. Upon receipt, the references shall be placed in the confidential portion of the Member’s Official File and a copy provided to the LAP Committee as part of the supporting documentation to be considered considered. 16 5 6 16.5.6 The Member shall be invited to appear before the LAP Committee and to present any further evidence and/or supporting information, oral and/or written, he/she deems appropriate appropriate. The LAP Committee shall request from the Member any further information it deems necessary or relevant to make a recommendation recommendation. The Member shall have the right to be accompanied by a representative of his/his/her choice. The LAP Committee shall assess the Member's overall record of performance using the appropriate conditions and criteria pursuant to this Article. In the event any negative information is presented to the Committee, the Member shall be provided with such information in writing and shall be provided, prior to any vote being taken by the Committee, with a reasonable opportunity of responding to such negative information. A recommendation of the LAP Committee shall be based only on documentation presented pursuant to this clause and clause 16.