Common use of Procedures for Personnel Actions Clause in Contracts

Procedures for Personnel Actions. 20.4.1 Notice of a personnel review for reappointment or promotion shall be sent to the librarian by the DOL no later than August 1 prior to the academic year in which the review takes place. (Notice of eligibility for continuing appointment is defined in Section 20.7.3) During the academic year in which a librarian is eligible according to Section 20.8.2 for a promotion review, the librarian should notify the DOL of their intent to self-nominate or apply for promotion following the Master Academic Calendar. 20.4.2 In reviews for promotions, and continuing appointments the procedures listed belowshall be followed. In accordance with Sections 24.4 and 24.5, a basic file shall be created. The librarian shall submit to the administrative unit head any and all materials for inclusion in the basic file that they believe will be relevant to the scheduled personnel action. The materials in the basic file shall be accessible to the librarian, with the exception of any letters of reference or evaluation to which they have voluntarily waivedaccess. When the basic file is forwarded from the level of the librarian's administrative unit head, it shall contain: (1) a table of contents; (2) a current resume (including a list of professional accomplishments); (3) the librarian's Annual’ Librarian Report and Evaluation of Professional Activities (ALR) forms; (4) copies and reviews of publications and/or evidence of other professional accomplishments; (5) any letters of reference or commendation received by the department head in connection with the scheduled personnel action; (6) any and all materials submitted by the librarian; and (7) the recommendation of the librarian's administrative unit head. At subsequent administrative levels, there shall be added, as applicable at each level: (1) the recommendations of department and/or division heads; (2) the recommendation and numerical vote of the LPC; (3) the recommendation of the DOL; (4) the decision of the xxxxxxx; and (5) other materials solicited, submitted, or received during the review process. A copy of the updated table of contents of the basic file and the recommendation of the LPC shall be send to the librarian when the basic file is forwarded to the DOL. A copy of the updated table of contents and the recommendation of the DOL shall be sent to the librarian and the LPC when the basic file is forwarded to the xxxxxxx. A copy of the updated table of contents and the decision of the xxxxxxx shall be sent to the librarian, the DOL and the LPC when the decision is made. 20.4.3 The DOL or other administrative official shall make a recommendation or decision counter to the original recommendation of the LPC only in exceptional circumstances and with compelling reasons in written detail, which shall specifically address the content of that recommendation as well as the established standards and criteria. When the DOL is considering making a recommendation or decision counter to the original recommendation of the LPC in those personnel actions specified in Article 24.4.2, the DOL shall invite the LPC to provide additional information for the basic file or clarification of the recommendation in question. When the Xxxxxxx is considering making a decision counter to either the recommendation of the LPC or the recommendation of the DOL in those personnel actions specified in Article 24.4.2, the xxxxxxx shall invite the DOL to provide additional information for the basic file or clarification of the recommendation in question.

Procedures for Personnel Actions. 20.4.1 Notice of a personnel review for reappointment or promotion shall be sent to the librarian by the DOL no later than August 1 prior to the academic year in which the review takes place. (Notice of eligibility for continuing appointment is defined in Section 20.7.3) During the academic year in which a librarian is eligible according to Section 20.8.2 for a promotion review, the librarian should notify the DOL of their intent to self-nominate or apply for promotion following the Master Academic Calendar. 20.4.2 In reviews for promotions, and continuing appointments the procedures listed belowshall below shall be followed. . (a) In accordance with Sections 24.4 and 24.5, a basic file shall be created. . (b) The librarian shall submit to the administrative unit head any and all materials for inclusion in the basic file that they believe will be relevant to the scheduled personnel action. . (c) The materials in the basic file shall be accessible to the librarian, with the exception of any letters of reference or evaluation to which they have voluntarily waivedaccess. waived access. (d) When the basic file is forwarded from the level of the librarian's administrative unit head, it shall contain: (1) a table of contents; (2) a current resume (including a list of professional accomplishments); (3) the librarian's Annual’ Librarian Report and Evaluation of Professional Activities (ALR) forms; (4) copies and reviews of publications and/or evidence of other professional accomplishments; (5) any letters of reference or commendation received by the department head in connection with the scheduled personnel action; (6) any and all materials submitted by the librarian; and (7) the recommendation of the librarian's administrative unit head. . (e) At subsequent administrative levels, there shall be added, as applicable at each level: (1) the recommendations of department and/or division heads; (2) the recommendation and numerical vote of the LPC; (3) the recommendation of the DOL; (4) the decision of the xxxxxxx; and (5) other materials solicited, submitted, or received during the review process. . (f) A copy of the updated table of contents of the basic file and the recommendation of the LPC shall be send to the librarian when the basic file is forwarded to the DOL. . (g) A copy of the updated table of contents and the recommendation of the DOL shall be sent to the librarian and the LPC when the basic file is forwarded to the xxxxxxx. . (h) A copy of the updated table of contents and the decision of the xxxxxxx shall be sent to the librarian, the DOL and the LPC when the decision is made. 20.4.3 The DOL or other administrative official shall make a recommendation or decision counter to the original recommendation of the LPC only in exceptional circumstances and with compelling reasons in written detail, which shall specifically address the content of that recommendation as well as the established standards and criteria. . (a) When the DOL is considering making a recommendation or decision counter to the original recommendation of the LPC in those personnel actions specified in Article 24.4.2, the DOL shall invite the LPC to provide additional information for the basic file or clarification of the recommendation in question. . (b) When the Xxxxxxx is considering making a decision counter to either the recommendation of the LPC or the recommendation of the DOL in those personnel actions specified in Article 24.4.2, the xxxxxxx shall invite the DOL to provide additional information for the basic file or clarification of the recommendation in question.

Procedures for Personnel Actions. 20.4.1 Notice of a personnel review for reappointment or promotion shall be sent to the librarian by the DOL no later than August 1 prior to the academic year in which the review takes place. (Notice of eligibility for continuing appointment is defined in Section 20.7.3) During the academic year in which a librarian is eligible according to Section 20.8.2 for a promotion review, the librarian should notify the DOL of their intent to self-nominate or apply for promotion following the Master Academic Calendar. 20.4.2 In reviews for promotions, and continuing appointments the procedures listed belowshall be followed. . (a) In accordance with Sections 24.4 and 24.5, a basic file shall be created. . (b) The librarian shall submit to the administrative unit head any and all materials for inclusion in the basic file that they believe will be relevant to the scheduled personnel action. . (c) The materials in the basic file shall be accessible to the librarian, with the exception of any letters of reference or evaluation to which they have voluntarily waivedaccess. . (d) When the basic file is forwarded from the level of the librarian's administrative unit head, it shall contain: (1) a table of contents; (2) a current resume (including a list of professional accomplishments); (3) the librarian's Annual’ Librarian Report and Evaluation of Professional Activities (ALR) forms; (4) copies and reviews of publications and/or evidence of other professional accomplishments; (5) any letters of reference or commendation received by the department head in connection with the scheduled personnel action; (6) any and all materials submitted by the librarian; and (7) the recommendation of the librarian's administrative unit head. . (e) At subsequent administrative levels, there shall be added, as applicable at each level: (1) the recommendations of department and/or division heads; (2) the recommendation and numerical vote of the LPC; (3) the recommendation of the DOL; (4) the decision of the xxxxxxx; and (5) other materials solicited, submitted, or received during the review process. . (f) A copy of the updated table of contents of the basic file and the recommendation of the LPC shall be send to the librarian when the basic file is forwarded to the DOL. . (g) A copy of the updated table of contents and the recommendation of the DOL shall be sent to the librarian and the LPC when the basic file is forwarded to the xxxxxxx. . (h) A copy of the updated table of contents and the decision of the xxxxxxx shall be sent to the librarian, the DOL and the LPC when the decision is made. 20.4.3 The DOL or other administrative official shall make a recommendation or decision counter to the original recommendation of the LPC only in exceptional circumstances and with compelling reasons in written detail, which shall specifically address the content of that recommendation as well as the established standards and criteria. When the DOL is considering making a recommendation or decision counter to the original recommendation of the LPC in those personnel actions specified in Article 24.4.2, the DOL shall invite the LPC to provide additional information for the basic file or clarification of the recommendation in question. When the Xxxxxxx is considering making a decision counter to either the recommendation of the LPC or the recommendation of the DOL in those personnel actions specified in Article 24.4.2, the xxxxxxx shall invite the DOL to provide additional information for the basic file or clarification of the recommendation in question.