Procurement Instructions for Authorized Users. 1. This Contract has been issued under a multiple award structure. Authorized Users should procure products and services by requesting a quote from all eligible Contractors detailing the products and services required based on the specifications and requirements of the Authorized User. The Authorized User has the discretion to allow the Contractor additional time to respond to its request for a quote. Contractors are not required to submit a response to a request from an Authorized User but should inform the Authorized User that they are not submitting a quote and provide the reason. 2. Before proceeding with their purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they shall comply with State Finance Law, particularly §162, regarding commodities/services provided by Preferred Source suppliers (if applicable). 3. Pursuant to State Finance Law §163(10)I, at the time of purchase, Authorized Users shall base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State. 4. Authorized User should work with the selected Contractor on an implementation plan in accordance with Section 3.18, Implementation Plan. 5. The awarded Contractor shall not provide any billable services under the Contract to Authorized Users unless the Authorized User has received prior approval from the EVTA at OGS. Entities seeking to implement Payment Processing Services shall obtain approval from OGS by using Attachment 3 – Program Plan Application. All State agencies and Non-State agencies are required to submit a Program Application form for each new payment program they wish to implement. Additionally, the Program Plan Application form will require the NYS Division of Budget’s approval for State Agency usage. Non-State agencies are required to receive written approval of the Program Plan Application from OGS. Any subsequent use of the Contract for all Authorized Users shall be approved in accordance with the guidelines issued by OGS, and by utilizing the Contractor’s Work Order form. 6. Contractor shall disclose any proposed forms, “click through”, “shrink wrap” or other pass-through or licensing/subscription terms and conditions or other order information that Contractor will attach to orders or require to be completed with Authorized User purchases. Documents which contain additional terms or conditions shall receive pre-approval by the Authorized User prior to ordering Products and services. Authorized User and Contractor may agree to include additional terms and conditions subject to the requirements and limitations of Section 3.7
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Samples: Payment Processing Services Agreement, Payment Processing Services Agreement, Payment Processing Services Agreement
