Common use of Procurement Timetable Clause in Contracts

Procurement Timetable. Key dates The procurement will follow a clear, structured and transparent process to ensure a fair and level playing field so that all Bidders are treated equally. The key dates for this procurement are currently anticipated to be as follows: Activity Estimated Timescales OJEU Notice 23/8/2016 Closing Date for Expressions of Interest 22/9/2016 Closing Date of responses to the PQQ 6/10/2016 Evaluation of PQQ for shortlisting to tender stage Week Commencing 10/10/2016 Issue of tender documents to shortlisted Bidders Week Commencing 17/10/2016 Closing Date for tender responses Week Commencing 28/11/2016 Site Visits to Bidders premises Week Commencing 05/12/2016 Initial Review of tender responses Week Commencing 05/12/2016 Post Tender Meeting Week Commencing 12/12/2016 or 19/12/2016 Evaluation and Scoring of tender responses Week Commencing 12/12/2016 or 19/12/2016 Preparation of Trust Board Report Week Commencing 19/12/2016 Submission of tender report to Trust Board 05/01/2017 Notification of Contract Award to Bidders 09/01/2017 Standstill period ends 19/01/2017 Confirmation of Contract Award to Successful Bidder 20/01/2107 Contract start date 01/3/2017 Whilst the Authority does not intend to amend the timescales or processes outlined in the timetable, we reserve the right to do so at any stage. The Authority also intends to conduct site visits once the ITT responses have been received during week commencing 5th December 2016. A copy of the Site Visit Evaluation Form is attached. Deadline for receipt of PQQ responses Bidders must submit their PQQ responses in the manner prescribed in section 3 below no later than the date and time specified on the front cover of this PQQ and as outlined in the Timetable. Any PQQ responses received after the deadline or by any other method than being sent to Xxxxx Xxxxx, Head of Procurement, The Dudley Group NHS Foundation Trust may not be considered. The Authority may at its discretion extend the deadline and in such circumstances the Authority will notify all Bidders of any change.

Procurement Timetable. Key dates An outline of the Project’s timetable covering the key business stages, design development milestones, main procurement steps and likely implementation period is described below. In essence the Hub process for DBDA procurement is divided into 3 sequential stages, these being:  New Project Request (NPR) – an NPR will be issued by the Board in consultation with SFT, based on benchmarking costs derived from SFT’s Performance Metrics of their previously delivered community facilities.  Stage 1: this stage aligns with the OBC approval process. The hub company’s construction and design team will develop the Board’s schedule of accommodation requirements to an appropriate level of design development and submit a Stage 1 submission.  Stage 2: this stage aligns with the Full Business Case (FBC) approval process. The hub company’s contractor and design team will complete the design development to the Boards construction requirements, including planning consent and submit a stage 2 submission. The procurement will follow a clear, structured and transparent process to ensure a fair and level playing field so that all Bidders are treated equally. The key dates for this procurement are currently anticipated to be as follows: Activity Estimated Timescales OJEU Notice 23/8/2016 Closing Date for Expressions of Interest 22/9/2016 Closing Date of responses to the PQQ 6/10/2016 Evaluation of PQQ for shortlisting to tender stage Week Commencing 10/10/2016 Issue of tender documents to shortlisted Bidders Week Commencing 17/10/2016 Closing Date for tender responses Week Commencing 28/11/2016 Site Visits to Bidders premises Week Commencing 05/12/2016 Initial Review of tender responses Week Commencing 05/12/2016 Post Tender Meeting Week Commencing 12/12/2016 or 19/12/2016 Evaluation and Scoring of tender responses Week Commencing 12/12/2016 or 19/12/2016 Preparation of Trust Board Report Week Commencing 19/12/2016 Submission of tender report to Trust Board 05/01/2017 Notification of Contract Award to Bidders 09/01/2017 Standstill period ends 19/01/2017 Confirmation of Contract Award to Successful Bidder 20/01/2107 Contract start date 01/3/2017 Whilst the Authority does not intend to amend the timescales or processes timetable is outlined in the table 14 below:- Table 14: Procurement Timetable based on preferred strategic solution Stage Start Date End Date Service planning for IA Feb 17 Sept 18 AEDET review of existing accommodation Sept 18 Sept 18 IA to NHSG Board & North Regional Board for determining prior to CIG submission Nov 17 Jan18 IA considered by CIG Jan 18 Feb 18 NPR issued by NHSG March 18 April 18 Stage 1 development of preferred option April 18 Oct 18 NDAP & AEDET review for OBC Aug 18 Aug 18 Technical review of Stage 1 submission Aug 18 Sept 18 OBC to NHSG Board & North Regional Board for determining prior to CIG submission Sept 18 Nov 18 OBC considered by CIG Dec 18 Dec 18 Stage 2 development of preferred option* (see below) Oct 18 July 19 NDAP & AEDET review for FBC May 19 May 19 Technical review of Stage 2 submission Oct 18 July 19 FBC to NHSG Board & North Regional Board for determining prior to CIG submission June 19 Aug 19 FBC considered by CIG Sept 19 Sept 19 Land acquisition purchase/concluded Jan 19 Sept 19 Finalisation of Contract Documents Sept 19 Oct 19 *based on hub agreement to overlap stage 2 design development with OBC approved timetable, we reserve the right to do so at any stage. The Authority also intends to conduct site visits once the ITT responses have been received during week commencing 5th December 2016. A copy of the Site Visit Evaluation Form is attached. Deadline for receipt of PQQ responses Bidders must submit their PQQ responses in the manner prescribed in section 3 below no later than the date and time specified on the front cover of this PQQ and as outlined in the Timetable. Any PQQ responses received after the deadline or by any other method than being sent to Xxxxx Xxxxx, Head of Procurement, The Dudley Group NHS Foundation Trust may not be considered. The Authority may at its discretion extend the deadline and in such circumstances the Authority will notify all Bidders of any change.

Procurement Timetable. Key dates The procurement will follow a clear, structured and transparent process to ensure a fair and level playing field so that all Bidders are treated equally. The key dates for this procurement are currently anticipated to be as follows: Activity Estimated Timescales OJEU Notice 23/8/2016 Closing Date for Expressions of Interest 22/9/2016 Closing Date of responses to the PQQ 6/10/2016 Evaluation of PQQ for shortlisting to tender stage Week Commencing 10/10/2016 Issue of tender documents to shortlisted Bidders Week Commencing 17/10/2016 Closing Date for tender responses Week Commencing 28/11/2016 Site Visits to Bidders premises Week Commencing 05/12/2016 Initial Review of tender responses Week Commencing 05/12/2016 Post Tender Meeting Week Commencing 12/12/2016 or 19/12/2016 Evaluation and Scoring of tender responses Week Commencing 12/12/2016 or 19/12/2016 Preparation of Trust Board Report Week Commencing 19/12/2016 Submission of tender report to Trust Board 05/01/2017 Notification of Contract Award to Bidders 09/01/2017 Standstill period ends 19/01/2017 Confirmation of Contract Award to Successful Bidder 20/01/2107 Contract start date 01/3/2017 Whilst the Authority does not intend to amend the timescales or processes outlined in the timetable, we reserve the right to do so at any stage. The Authority also intends to conduct site visits once the ITT responses have been received during week commencing 5th December 2016. A copy of the Site Visit Evaluation Form is attached. Deadline for receipt of PQQ responses Bidders must submit their PQQ responses in the manner prescribed in section 3 below no later than the date and time specified on the front cover of this PQQ and as outlined in the Timetable. Any PQQ responses received after the deadline or by any other method than being sent to Xxxxx Xxxxx, Head of Procurement, The Dudley Xxxxxx Group NHS Foundation Trust may not be considered. The Authority may at its discretion extend the deadline and in such circumstances the Authority will notify all Bidders of any change.

Procurement Timetable. Key dates An outline of the Project’s timetable covering the key business stages, design development milestones, main procurement steps and likely implementation period is described below. In essence the Hub process for DBDA procurement is divided into 3 sequential stages, these being: • New Project Request (NPR) – an NPR will be issued by the Board in consultation with SFT, based on benchmarking costs derived from SFT’s Performance Metrics of their previously delivered community facilities. • Stage 1: this stage aligns with the OBC approval process. The hub company’s construction and design team will develop the Board’s schedule of accommodation requirements to an appropriate level of design development and submit a Stage 1 submission. • Stage 2: this stage aligns with the Full Business Case (FBC) approval process. The hub company’s contractor and design team will complete the design development to the Boards construction requirements, including planning consent and submit a stage 2 submission. The procurement will follow a clear, structured and transparent process to ensure a fair and level playing field so that all Bidders are treated equally. The key dates for this procurement are currently anticipated to be as follows: Activity Estimated Timescales OJEU Notice 23/8/2016 Closing Date for Expressions of Interest 22/9/2016 Closing Date of responses to the PQQ 6/10/2016 Evaluation of PQQ for shortlisting to tender stage Week Commencing 10/10/2016 Issue of tender documents to shortlisted Bidders Week Commencing 17/10/2016 Closing Date for tender responses Week Commencing 28/11/2016 Site Visits to Bidders premises Week Commencing 05/12/2016 Initial Review of tender responses Week Commencing 05/12/2016 Post Tender Meeting Week Commencing 12/12/2016 or 19/12/2016 Evaluation and Scoring of tender responses Week Commencing 12/12/2016 or 19/12/2016 Preparation of Trust Board Report Week Commencing 19/12/2016 Submission of tender report to Trust Board 05/01/2017 Notification of Contract Award to Bidders 09/01/2017 Standstill period ends 19/01/2017 Confirmation of Contract Award to Successful Bidder 20/01/2107 Contract start date 01/3/2017 Whilst the Authority does not intend to amend the timescales or processes timetable is outlined in the table 14 below:- Table 14: Procurement Timetable based on preferred strategic solution Stage Start Date End Date Service planning for IA Feb 17 Sept 18 AEDET review of existing accommodation Sept 18 Sept 18 IA to NHSG Board & North Regional Board for determining prior to CIG submission Nov 17 Jan18 IA considered by CIG Jan 18 Feb 18 NPR issued by NHSG March 18 April 18 Stage 1 development of preferred option April 18 Oct 18 NDAP & AEDET review for OBC Aug 18 Aug 18 Technical review of Stage 1 submission Aug 18 Sept 18 OBC to NHSG Board & North Regional Board for determining prior to CIG submission Sept 18 Nov 18 OBC considered by CIG Dec 18 Dec 18 Stage 2 development of preferred option* (see below) Oct 18 July 19 NDAP & AEDET review for FBC May 19 May 19 Technical review of Stage 2 submission Oct 18 July 19 FBC to NHSG Board & North Regional Board for determining prior to CIG submission June 19 Aug 19 FBC considered by CIG Sept 19 Sept 19 Land acquisition purchase/concluded Jan 19 Sept 19 Finalisation of Contract Documents Sept 19 Oct 19 *based on hub agreement to overlap stage 2 design development with OBC approved timetable, we reserve the right to do so at any stage. The Authority also intends to conduct site visits once the ITT responses have been received during week commencing 5th December 2016. A copy of the Site Visit Evaluation Form is attached. Deadline for receipt of PQQ responses Bidders must submit their PQQ responses in the manner prescribed in section 3 below no later than the date and time specified on the front cover of this PQQ and as outlined in the Timetable. Any PQQ responses received after the deadline or by any other method than being sent to Xxxxx Xxxxx, Head of Procurement, The Dudley Group NHS Foundation Trust may not be considered. The Authority may at its discretion extend the deadline and in such circumstances the Authority will notify all Bidders of any change.