Common use of Project Coordination and Meetings Clause in Contracts

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have specific agendas addressing and resolving project issues as they are encountered. The following meetings are anticipated:  Bi-weekly project team coordination meetings held with the City  Formal design review meetings conducted at the kickoff and completion of the major milestones.  Internal design team meetings Assumptions:  Internal team coordination meetings will occur bi-weekly by conference call and be one hour in length. Up to six (6) consultant team members will be in attendance.  Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant team members will be in attendance.  Design review meetings will take place in person and in Bend. The meetings will be two (2) hours and up to five (5) consultant team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have a specific agendas addressing purpose to address and resolving project resolve issues as they are encountered. The following meetings are anticipated:  Bi-weekly project team  Project management coordination meetings held with the City  Formal City, biweekly through 30% design review meetings conducted at the kickoff and completion of the major milestonesmonthly through final design.   Internal design team meetings meetings, biweekly for duration of project. Assumptions:  Internal team  For budgeting purposes, it is assumed that project management coordination meetings will occur bi-weekly by conference call and biweekly for the first five (5) months, then monthly for the final nine (9), be one hour in length. Up to six (6) consultant team members will be in attendance.  Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant Contractor team members will be in attendance.  Design review  Internal team coordination meetings will take place occur biweekly by conference call and be one (1) hour in person and in Bendlength. The meetings will be two Up to eight (2) hours and up to five (5) consultant 8) Contractor team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have a specific agendas addressing purpose to address and resolving project resolve issues as they are encountered. The following meetings are anticipated:  Bi-weekly project team ▪ Project management coordination meetings held with the City  Formal City, biweekly through 30% design review meetings conducted at the kickoff and completion of the major milestonesmonthly through final design.  ▪ Internal design team meetings meetings, biweekly for duration of project. Assumptions:  Internal team ▪ For budgeting purposes, it is assumed that project management coordination meetings will occur bi-weekly by conference call and biweekly for the first five (5) months, then monthly for the final nine (9), be one hour in length. Up to six (6) consultant team members will be in attendance.  Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant Contractor team members will be in attendance.  Design review ▪ Internal team coordination meetings will take place occur biweekly by conference call and be one (1) hour in person and in Bendlength. The meetings will be two Up to eight (2) hours and up to five (5) consultant 8) Contractor team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have specific agendas addressing and resolving project issues as they are encountered. The following meetings are anticipated:  • Bi-weekly project team coordination meetings held with the City  • Public Outreach kickoff meeting • Formal design review meetings conducted at the kickoff and completion of the major milestones.  • Internal design team meetings Assumptions:  • Internal team coordination meetings will occur bi-weekly by conference call and be one hour in length. Up to six (6) consultant team members will be in attendance.  • Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant team members will be in attendance.  • Design review meetings will take place in person and in Bend. The meetings will be two (2) hours and up to five (5) consultant team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have specific agendas addressing and resolving project issues as they are encountered. The following meetings are anticipated:  Bi-weekly project team coordination meetings held with the City  Public Outreach kickoff meeting  Formal design review meetings conducted at the kickoff and completion of the major milestones.  Internal design team meetings Assumptions:  Internal team coordination meetings will occur bi-weekly by conference call and be one hour in length. Up to six (6) consultant team members will be in attendance.  Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant team members will be in attendance.  Design review meetings will take place in person and in Bend. The meetings will be two (2) hours and up to five (5) consultant team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.

Project Coordination and Meetings. The purpose of this task is to provide coordination and direction to the project team and subconsultants. The approach to project coordination is to host project meetings with key project team members and representatives from the City. These meetings shall have specific agendas addressing and resolving project issues as they are encountered. The following meetings are anticipated:  • Bi-weekly project team coordination meetings held with the City  • Formal design review meetings conducted at the kickoff and completion of the major milestones.  • Internal design team meetings Assumptions:  • Internal team coordination meetings will occur bi-weekly by conference call and be one hour in length. Up to six (6) consultant team members will be in attendance.  • Project management team meetings will occur twice a month, be two (2) hours in length and occur in Bend. Up to two (2) consultant team members will be in attendance.  • Design review meetings will take place in person and in Bend. The meetings will be two (2) hours and up to five (5) consultant team members will be in attendance. Design review meetings will be combined with Project Management team meetings when possible.