Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and Xxxxxxxxxx Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES Box Elder Master Transportation Plan THIS AGREEMENT made on this day of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, and (Consultant) , hereinafter referred to as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.
Appears in 1 contract
Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. ♦ An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. ♦ A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and Xxxxxxxxxx Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES Box Elder Master Transportation Plan THIS AGREEMENT made on this day of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, and (Consultant) , hereinafter referred to as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.
Appears in 1 contract
Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16January 20, 20132014, September 16March 10, 20132014, December 16May 12, 20132014, and February 16June 9, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15September 30, 2014 until submittal of the draft final report. An electronic copy♦ All data that will be uploaded to TransCAD in the appropriate format, such as in Portable Document Format (Adobe® .pdf), of all approved standard typical sectionsExcel or CSV files. A ♦ All necessary GIS shapefile shapefiles (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade Xxxxx and Xxxxxxxxxx Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft report and executive summary. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. Staff role: After the Staff’s review of the draft reports, the RCMPO’s contact person will advise the consultant as to its acceptability and will request any changes that may be desired. The executive summary and final report shall be due to RCMPO’s contact person seven (7) days prior to the study’s completion date. Study Schedule At notice to proceed, FHU will set a meeting date with the study advisory team for the Methods and Assumptions development. Following this meeting, FHU will produce a Methods and Assumptions report for RCMPO staff review. Upon finalization of this report, FHU will coordinate with AirSage to develop the origin and destination data; this process is anticipated to take six weeks. Following the data collection, a final report will be closely involveddeveloped followed by RCMPO staff review. Anticipated completion dates for this study are shown below. Xxxx Xxxx, PE Xxxx Xxxx is an experienced civil engineer, project manager and sales consultant with over 25 years in the transportation planning industry. Before joining AirSage in his government sales role, his career included working in public DOT and city agencies as well as private national engineering and planning organizations. Xxxx is a licensed PE in Georgia and Florida and is a graduate of Georgia Institute of Technology, where he earned a bachelor’s degree in Civil Engineering (CE). Current Project Commitments We take our commitment to our client’s projects seriously. We take care to provide qualified staff that will not only provide exceptional expertise but also have sufficient capacity to fully commit to this project. Xxxxxx Xxxxxx will serve as the consultant is expected to devote the time needed to conduct researchPrincipal-in-Charge on this project, write documents, providing quality control and participate in meetings as needed project oversight. He will also manage all contractual matters with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings RCMPO and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes ensure that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES Box Elder Master Transportation Plan THIS AGREEMENT made team members on this day of , 2013 between project will not be changed without your written consent. Xxxxxx’x current project commitments include the Xxxxxxx Road Corridor and Comprehensive Plan Update projects for the City of Arvada and the Yale Avenue Corridor Study for Denver and Arapahoe County. During the proposed study period, Xxxxxx Xxxxxxxxx will be working on the CDOT Statewide Transit Plan and City of Arvada Comprehensive Plan. The time required for his oversight of the Rapid CityCity Area Origin and Destination Study has been budgeted to coincide with other projects on his schedule and ensure full commitment to the success of this project. Because AirSage is a vendor providing data as a lump sum, 000 Xxxxx Xxxxxxwe are only showing FHU’s hours as a part of the table below. FHU Personnel Work Hour Estimate Xxxxxx Xxxxxx - Principal-in-Charge Xxxxxx Xxxxxxxxx - Project Manager Direct Rates $64.90 $33.17 Task 1. Methods and Assumptions 6 24 Task 2. Conduct Origin and Destination Study 12 46 Task 3. Final Report 4 32 Task 4. Project Deliverables 0 4 Total Hours 22 106 Budget Item FY 2013 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $4,943.82 Xxxxxx Xxxxxx - PIC $64.90 6 $389.40 $64.90 16 $1,038.40 Xxxxxx Xxxxxxxxx - Project Manager $33.17 24 $796.08 $33.17 82 $2,719.94 Subtotal: $1,185.48 $3,758.34 Overhead/Indirect Costs 1 (173.58%) $2,057.76 $6,523.73 $8,581.48 Fixed Fee (10%) $324.32 $1,028.21 $1,352.53 Data Vendor - AirSage $0.00 $60,000.00 $60,000.00 Report Publication $20.00 $100.00 $120.00 Total $3,587.56 $0.00 $74,997.83 Notes: 1. Fringe Benefits are included with Overhead/Indirect Costs. Appendix A During the performance of this contract, Xxxxx Xxxxthe contractor, Xxxxx Xxxxxx 00000for itself, its assignees and successors in interest (hereinafter referred to as OWNER, and (Consultantthe “contractor”) , hereinafter referred to agrees as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.follows:
Appears in 1 contract
Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and Xxxxxxxxxx Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. Box Elder Area Master Transportation Plan Rapid City Area Metropolitan Planning Organization PROJECT SCHEDULE The Consultant should demonstrate the ability Request for Proposal indicated that this project is anticipated to begin mid-June 2013. Our anticipated project schedule, provided below, assumes this initiation date and details key activities and event needed to complete the project on schedule or explain why Master Transportation Plan. Key events called out include: • Public meetings conducted in September 2013 and February 2014. • Study Advisory Team meetings held in June, September, November 2013 and February 2014 • Project updates presented August, October, December 2013 and February and April 2014 We anticipate that a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants draft report will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working completed by March 2014 with the public; c. Ability to produce accurate final report and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawingsproject completion happening by May 1, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES Box Elder Master Transportation Plan THIS AGREEMENT made on this day of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, and (Consultant) , hereinafter referred to as CONSULTANT2014. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.Tasks
Appears in 1 contract
Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: ♦ Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. ♦ An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. ♦ A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 1983, South Dakota South) compatible with the City of Box Elder’s and Meade and Xxxxxxxxxx Counties’ existing coordinate system. ♦ An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. ♦ Fifteen (15) printed copies of the final report and executive summary ♦ An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. ♦ Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES D Debarment Box Elder Master Transportation Plan THIS AGREEMENT made on this day of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, and (Consultant) , hereinafter referred to as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.Plan
Appears in 1 contract
Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 19830000, South Dakota SouthXxxxx Xxxxxx Xxxxx) compatible with the City of Box Elder’s and Meade Xxxxx and Xxxxxxxxxx Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. Box Elder Area Master Transportation Plan Rapid City Area Metropolitan Planning Organization Project sc Hed ULe The Consultant should demonstrate the ability Request for Proposal indicated that this project is anticipated to begin mid-June 2013. Our anticipated project schedule, provided below, assumes this initiation date and details key activities and event needed to complete the Master Transportation Plan. Key events called out include: • Public meetings conducted in September 2013 and February 2014. • Study Advisory Team meetings held in June, September, November 2013 and February 2014 • Project updates presented August, October, December 2013 and February and April 2014 We anticipate that a draft report will be completed by March 2014 with the final report and project on schedule or explain why a departure from completion happening by May 1, 2014. tasks Task 1: Methods and Assumptions Task 2: Baseline Conditions Analysis Task 3: Standards Development Task 4: Future Needs Analysis Task 5: Final Report Task 6/7: Public Meetings and Input Period Task 8: Provide Web Content/Facebook Task 9: Study Advisory Team Meetings Task 10: Project Deliverables 2013 june july aug. sept. oct. nov. dec. 2014 jan. Feb. March april May Draft Final Legend Public Meetings (2) Study Advisory Team Meetings (4) oject Update (5) Project Report Pr Box Elder Area Master Transportation Plan Rapid City Area Metropolitan Planning Organization Project BUdget The tables below summarize the proposed schedule is recommended. If hours and fees estimated by Fiscal Year to accomplish the Consultant believes that plan and provide the ProjectStudy Advisory Team with the level of analysis, or specific Project Componentscoordination, can be accelerated in advance of the schedule above, the accelerated schedule should be and results outlined in the ResponseRFP. Please contact Xxx Xxxxxxxxxx at The FHU table depicts labor and direct costs for the prime consultant’s portion of the work plus subconsultant (000DDI) 000costs. The DDI table depicts labor and other directs costs for DDI’s portion of the project. Xxxxxxxx Xxxx & Xxxxxxx - FY fee breakdown Item FY 2013 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $27,862.94 Xxxx XxXxxxx - PIC $60.10 30 $1,772.95 $60.10 32 $1,893.15 Xxxx Xxxxxxx - Project Manager $41.35 122 $5,052.97 $41.35 140 $5,780.73 Xxxxx Xxxxx - Bike/Ped Planner $46.15 23 $1,070.68 $46.15 17 $775.32 Xxxx Xxxxx - Transportation Planner $26.44 52 $1,374.88 $26.44 30 $793.20 Xxxxxxx Xxxxxxxxx - Project Engineer $31.73 64 $2,043.41 $31.73 58 $1,827.65 Xxxx Xxxxxxxxx - Designer IV $32.25 8 $258.00 $32.25 48 $1,548.00 Xxxxx Xxxxx-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questionsXxxxxx - Administrative $29.25 5 $146.25 $29.25 51 $1,491.75 Xxxxx Xxxxxxx - GIS Specialist I $22.60 53 $1,200.06 $22.60 37 $833.94 Subtotal: 357 $12,919.20 412 $14,943.74 Overhead/Indirect Costs1 (173.4%) $22,401.90 $25,912.44 $48,314.34 Fixed Fee (10%) $3,532.11 $4,085.62 $7,617.73 Out-of-State Travel $3,701.63 $1,233.88 $4,935.50 Subcontracts $25,170.15 $8,599.33 $33,769.48 Expendable Supplies $437.50 $812.50 $1,250.00 Report Publication $437.50 $812.50 $1,250.00 TOTAL $68,599.98 $56,400.00 $124,999.99 Notes: 1. Interviews Fringe Benefits are included with prospective consultants will be scheduled in May 2013Overhead/Indirect Costs. Dream Design FY fee breakdown Item FY 2012 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $6,057.54 Xxxxx Xxxx, Senior Engineer $36.06 20 $713.99 $36.06 28 $1,016.89 Xxxx Xxxxxx, Principal $36.06 22 $793.32 $36.06 14 $504.84 Xxxx Xxxxxxx, Engineer $33.65 61 $2,056.02 $33.65 29 $972.49 Subtotal: 103 $3,563.32 71 $2,494.22 Overhead/Indirect Costs1 (199.76%) $7,118.09 $4,982.45 $12,100.54 Fixed Fee (10%) $1,068.14 $747.67 $1,815.81 In-State Travel $225.00 $75.00 $300.00 Expendable Supplies $300.00 $300.00 $600.00 TOTAL $12,274.56 $8,599.33 $20,873.89 Notes: 1. Fringe Benefits are included with Overhead/Indirect Costs. All Traffic Data Item FY 2012 FY 2014 Total Salaries Rate Total Estimated Hours Total Estimated Cost Rate Total Estimated Hours Total Estimated Cost $1,920.00 Xxxx Xxxxxx, Project Manager $40.00 32 $1,280.00 $40.00 0 $0.00 Technician $20.00 32 $640.00 $20.00 0 $0.00 Subtotal: 64 $1,920.00 0 $0.00 Overhead/Indirect Costs1 (131.42%) $2,523.26 $0.00 $2,523.26 Fixed Fee (10%) $252.33 $0.00 $252.33 Out-of-State Travel $1,500.00 $0.00 $1,500.00 Expendable Supplies $6,700.00 $0.00 $6,700.00 TOTAL $12,895.59 $0.00 $12,895.59 Notes: 1. Fringe Benefits are included with Overhead/Indirect Costs. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES D Debarment Box Elder Master Transportation Plan THIS AGREEMENT made on this day CERTIFICATION FOR DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS The CONSULTANT certifies to the best of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, its knowledge and (Consultant) , hereinafter referred to as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER belief that it and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.its principals:
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Samples: Agreement
Project Deliverables. The consultant shall provide the following items to the RCMPO contact person: Study Updates in word processing format (Microsoft® Word) or as Portable Document Format (Adobe® .pdf) of the study’s progression due July 16, 2013, September 16, 2013, December 16, 2013, and February 16, 2014. If the study completion date needs to be extended, study updates will be expected around the 15th of every other month beginning on June 15, 2014 until submittal of the draft final report. An electronic copy, in Portable Document Format (Adobe® .pdf), of all approved standard typical sections. A GIS shapefile (ESRI ArcMap® *.shp) of the final Major Street Plan in State Plane coordinate system (NAD 19830000, South Dakota SouthXxxxx Xxxxxx Xxxxx) compatible with the City of Box Elder’s and Meade Xxxxx and Xxxxxxxxxx Counties’ existing coordinate system. An electronic copy, in word processing format (Microsoft® Word) and Portable Document Format (Adobe® .pdf), of the draft final report and executive summary. Fifteen (15) printed copies of the final report and executive summary An electronic copy, in word processing format (Microsoft® Word) as and Portable Document Format (Adobe® .pdf), of the complete final report and the complete executive summary. Copies of any pertinent working papers and electronic files created during the project. Staff role: RCMPO staff will be closely involved, but the consultant is expected to devote the time needed to conduct research, write documents, and participate in meetings as needed with the Study Advisory Committee, subcommittees, and the public. Staff will take primary responsibility for scheduling and posting meetings and will attend all meetings. Staff will provide base data and maps. Project Schedule: Work is expected to start in June 2013 and the finished product shall be ready for adoption by the Box Elder City Council and the RCMPO in May 2014. The Consultant is expected to attend all scheduled public participation activities and present the draft and final Plan to the RCMPO. The Consultant should demonstrate the ability to complete the project on schedule or explain why a departure from the proposed schedule is recommended. If the Consultant believes that the Project, or specific Project Components, can be accelerated in advance of the schedule above, the accelerated schedule should be outlined in the Response. Please contact Xxx Xxxxxxxxxx at (000) 000-0000 or by email at xxx.xxxxxxxxxx@xxxxx.xxx for all study related questions. Interviews with prospective consultants will be scheduled in May 2013. EXHIBIT B Request For Proposals Consultant Evaluation Forms PROPOSAL EVALUATION FORM (25 Total Points Possible) Project Name: Interviewer: Firm Name: Date: PROPOSAL EVALUATION CRITERIA Scoring (Circle One) P1: Firm’s Project Team - 25% of total P2: Firm’s Experience with Similar Projects and Other Relevant Agencies within the Past 5 Years – 20% of total P3: Firm’s Experience and Familiarity with Rapid City Design Criteria and Standards – 20% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category P4: Firm’s Management Procedures – 20% of total P5: Office Location – 10% of total P6: Quality of Proposal – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category INTERVIEW EVALUATION FORM (75 Total Points Possible) Project Name: Interviewer: Firm Name: Date: INTERVIEW EVALUATION CRITERIA Scoring (Circle One) I1: Project Approach and Demonstration of Project Understanding and Issues – 45% of total I2: Past Design and Construction Administration Performance – 20% of total B. Construction - has the firm’s prior work products demonstrated the following: a. Past work products (drawings and specifications) have limited unnecessary construction change orders? b. Effectiveness in working with the public; c. Ability to produce accurate and timely contractor pay applications; d. Ability to effectively coordinating with the contractor; e. Ability to verify contract obligations (Final Inspection compliance with drawings and specifications); f. Ability to successfully coordinate and verify startups for electrical and mechanical types of facilities; g. Ability to produce complete and understandable drawings and specifications; h. Ability to verify that shop drawings, product literature, and submittals comply with City specifications, drawings, and supplemental provisions i. Ability to produce accurate, detailed, quality construction deliverables (construction diaries, quantity books, and construction documentation including photos, as-built drawings, etc); j. Ability to produce drawings and specifications that minimize field orders; k. Ability to produce drawings and specifications that minimize Contractor questions and uncertainties; l. Ability to mitigate construction problems from escalating; m. Ability to effectively keep the City’s PM apprised of construction issues and potential project cost savings and increases; I3: Past Performance of Quality Control and Quality Assurance (QA/QC) – 15% of total I4: The Firm's Project Team and Task Assignment Summary – 15% of total I5: Quality of Interview – 5% of total 1 = Fails to meet the expectations of the reviewer in this category 10 = Fully meets the expectation of the reviewer in this category EXHIBIT C Request For Proposals AGREEMENT For PROFESSIONAL SERVICES Box Elder Master Transportation Plan THIS AGREEMENT made on this day of , 2013 between the City of Rapid City, 000 Xxxxx Xxxxxx, Xxxxx Xxxx, Xxxxx Xxxxxx 00000, hereinafter referred to as OWNER, and (Consultant) , hereinafter referred to as CONSULTANT. This project will encompass the preparation of the Box Elder Master Transportation Plan for the City of Rapid City. OWNER and CONSULTANT in consideration of their mutual covenants herein agree in respect of the performance of transportation planning services by CONSULTANT and the payment for those services by OWNER as set forth below.
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Samples: Agreement
