Common use of Promotion to Librarian IV Clause in Contracts

Promotion to Librarian IV. (a) A Librarian may not be considered for appointment or promotion to the rank of Librarian IV until he or she has had a minimum of five (5) years’ library experience as a Librarian III or has had equivalent experience (b) Appointment or promotion to this rank requires evidence of a record of excellent performance with demonstrated initiative, leadership and creativity. As well as making an outstanding contribution to the Library and to the University the candidate must submit evidence of substantial achievement in one or more of the following areas: academic activities including research, publication and teaching; professional endeavours including significant involvement in professional organizations; service to the Library and/or the University community. Besides having attained a high level of professional expertise, the candidate should be considered likely to continue to fulfill a vital role in the institution. (c) For promotion in rank from Librarian III to Librarian IV, the Librarian’s overall performance is reviewed by a Promotions Committee established by the Chief Librarian. The Promotions Committee shall be chaired by the Chief Librarian and shall include three Librarians IVs, one librarian IV at the University of Toronto appointed by the President, and one tenured Faculty Member of the University appointed by the Xxxx. However, if there is not a sufficient number of Librarian IV’s available at the University then librarians from the Toronto School of Theology and the University of Toronto shall be appointed. Quorum for the Promotions Committee shall be its full membership. A promotion may be granted by the Chief Librarian on the majority recommendation of the Promotion Committee. (d) By September 30 each year, the Chief Librarian shall provide to the Promotions Committee a list of the names of all Librarians at the rank of Librarian III who have had at least five (5) years’ experience at that rank together with their curricula vitae. The Promotions Committee shall decide which Librarians on that list, if any, shall receive more detailed consideration for promotion and notify those Librarians of their candidacy. (e) Librarians at the rank of Librarian III may request that they be given detailed consideration for promotion by making a written request to the Chief Librarian by September 15 of the academic year in which they wish to be considered. Any Librarian who requests detailed consideration must be given detailed consideration. (f) The Chief Librarian shall be responsible for obtaining the following documents for inclusion in the member’s dossier: (i) Individual workload assignment letters, annual activity reports and annual performance reviews; and (ii) Two (2) written references by external or internal referees, including at least one (1) referee from the Librarian’s list of proposed referees and the remaining referee selected by agreement of the Librarian and the Chief Librarian. (g) The Librarian shall prepare and provide to the Chief Librarian the following materials for inclusion in the dossier: (i) An updated curriculum vitae; (ii) An account of his/her scholarship, including research and creative work, academic achievements and professional achievements undertaken or completed prior to consideration for promotion to the rank of Librarian IV; (iii) A statement describing his or her methods of professional librarianship; (iv) A statement, where applicable, describing any personal and/or professional circumstances that affected the member’s productivity; and (v) Any other materials that the Librarian or the promotions committee would like to be included in the dossier. (h) Procedures of the Promotions Committee (i) At least twenty (20) working days prior to the meeting of the Promotions Committee and prior to the submission of the dossier to the Promotions Committee, the Chief Librarian shall: (A) Subject to (b) below, provide the member with an opportunity to review all materials in the dossier and add any additional materials that the member wishes to include; (B) Provide the member with a copy of all letters of reference with identifying information removed; and (C) Inform the member of the place, time, and date of the meeting of the Promotions Committee and invite the member to appear and make a statement before the Promotions Committee or to submit a written statement for inclusion in the member’s dossier. (ii) The Promotions Committee shall meet in camera with all members bound to observe total confidentiality with respect to the materials presented and its deliberations. The quorum of the Committee shall be its full membership. Any allegations of procedural irregularities may be brought to the attention of the Chief Librarian and any Association officer. (iii) The Promotions Committee shall consider all of the evidence in the dossier and any submissions of the member and shall either recommend the granting or denial of promotion on the basis of whether the criteria for promotion specified in this Article have been met. A majority vote shall be required for a recommendation for promotion. Any substantial disagreement within the Promotions Committee concerning the recommendation shall be recorded in a written report. (iv) A member of the Promotions Committee who is being considered for promotion shall withdraw from the part(s) of any meeting in which he or she is being discussed. (v) If the Promotions Committee is unable to reach a recommendation based on the evidence before it, it may recess for a period not longer than one (1) month to obtain additional or supplementary information from the member or from other sources. The member shall be informed of the recess and of the information being obtained and shall be invited, on reasonable notice, to appear in front of the Promotions Committee to make a statement or submit a written statement. Any additional or supplementary evidence obtained by the Promotions Committee shall be included in the dossier together with any written statement by the member in respect thereof. (vi) If the Promotions Committee recommends a denial of promotion, the Promotions Committee shall provide a statement of reasons to the member, with a copy to the Association. The member shall have twenty

Promotion to Librarian IV. (a) A Librarian may not be considered for appointment or promotion to the rank of Librarian IV until he or she has had a minimum of five (5) years’ library experience as a Librarian III or has had equivalent experience (b) Appointment or promotion to this rank requires evidence of a record of excellent performance with demonstrated initiative, leadership and creativity. As well as making an outstanding contribution to the Library and to the University the candidate must submit evidence of substantial achievement in one or more of the following areas: academic activities including research, publication and teaching; professional endeavours including significant involvement in professional organizations; service to the Library and/or the University community. Besides having attained a high level of professional expertise, the candidate should be considered likely to continue to fulfill a vital role in the institution. (c) For promotion in rank from Librarian III to Librarian IV, the Librarian’s overall performance is reviewed by a Promotions Committee established by the Chief Librarian. The Promotions Committee shall be chaired by the Chief Librarian and shall include three Librarians IVs, one librarian IV at the University of Toronto appointed by the President, and one tenured tenured(1) Faculty Member of the University Universitywith tenure appointed by the XxxxXxxx or with continuing status appointed by the Principal. However, if there is not a sufficient number of Librarian IV’s available at the University then librarians from the Toronto School of Theology and the University of Toronto shall be appointed. Quorum for the Promotions Committee shall be its full membership. A promotion may be granted by the Chief Librarian on the majority recommendation of the Promotion Committee. (d) By September 30 each year, the Chief Librarian shall provide to the Promotions Committee a list of the names of all Librarians at the rank of Librarian III who have had at least five (5) years’ experience at that rank together with their curricula vitae. The Promotions Committee shall decide which Librarians on that list, if any, shall receive more detailed consideration for promotion and notify those Librarians of their candidacy. (e) Librarians at the rank of Librarian III may request that they be given detailed consideration for promotion by making a written request to the Chief Librarian by September 15 of the academic year in which they wish to be considered. Any Librarian who requests detailed consideration must be given detailed consideration. (f) The Chief Librarian shall be responsible for obtaining the following documents for inclusion in the membermember’sMember’s dossier: (i) Individual workload assignment letters, annual activity reports and annual performance reviews; and (ii) Two (2) written references by external or internal referees, including at least one (1) referee from the Librarian’s list of proposed referees and the remaining referee selected by agreement of the Librarian and the Chief Librarian. (g) The Librarian shall prepare and provide to the Chief Librarian the following materials for inclusion in the dossier: (i) An updated curriculum vitae; (ii) An account of his/her scholarship, including research and creative work, academic achievements and professional achievements undertaken or completed prior to consideration for promotion to the rank of Librarian IV; (iii) A statement describing his or her methods of professional librarianship; (iv) A statement, where applicable, describing any personal and/or professional circumstances that affected the membermember’sMember’s productivity; and (v) Any other materials that the Librarian or the promotions committee would like to be included in the dossier. (h) Procedures of the Promotions Committee (i) At least twenty (20) working days prior to the meeting of the Promotions Committee and prior to the submission of the dossier to the Promotions Committee, the Chief Librarian shall: (A) Subject to (b) below, provide the member memberMember with an opportunity to review all materials in the dossier and add any additional materials that the member memberMember wishes to include; (B) Provide the member memberMember with a copy of all letters of reference with identifying information removed; and (C) Inform the member memberMember of the place, time, and date of the meeting of the Promotions Committee and invite the member memberMember to appear and make a statement before the Promotions Committee or to submit a written statement for inclusion in the membermember’sMember’s dossier. (ii) The Promotions Committee shall meet in camera with all members bound to observe total confidentiality with respect to the materials presented and its deliberations. The quorum of the Committee shall be its full membership. Any allegations of procedural irregularities may be brought to the attention of the Chief Librarian and any Association officer. (iii) The Promotions Committee shall consider all of the evidence in the dossier and any submissions of the member memberMember and shall either recommend the granting or denial of promotion on the basis of whether the criteria for promotion specified in this Article have been met. A majority vote shall be required for a recommendation for promotion. Any substantial disagreement within the Promotions Committee concerning the recommendation shall be recorded in a written report. (iv) A member of the Promotions Committee who is being considered for promotion shall withdraw from the part(s) of any meeting in which he or she is being discussed. (v) If the Promotions Committee is unable to reach a recommendation based on the evidence before it, it may recess for a period not longer than one (1) month to obtain additional or supplementary information from the member memberMember or from other sources. The member memberMember shall be informed of the recess and of the information being obtained and shall be invited, on reasonable notice, to appear in front of the Promotions Committee to make a statement or submit a written statement. Any additional or supplementary evidence obtained by the Promotions Committee shall be included in the dossier together with any written statement by the member memberMember in respect thereof. (vi) If the Promotions Committee recommends a denial of promotion, the Promotions Committee shall provide a statement of reasons to the membermemberMember, with a copy to the Association. The member memberMember shall have twentytwenty (20) working days to prepare submissions for inclusion in the dossier before it is forwarded to the President.