Common use of Proposal Preparation and Submission Clause in Contracts

Proposal Preparation and Submission. A. Specific Requirements 1. Plan and methodology for providing the goods/services as described in Section VI of the RFP. 2. A written statement to include but not limited to the expertise, qualifications and experience of the firm and resumes of specific personnel to be assigned to perform the work. Include three (3) references from organizations where you have performed this type of work. 3. A pricing schedule detailing the prices associated with the goods/services to be performed. Please include hourly rates and overtime rates. Identify any upcharge to be applied to services if applicable. 4. Provide completed samples of your work to serve as examples of the quality of services that your company can provide and so VT can ascertain their suitability for the intended purpose. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: If your business cannot be classified as SWaM, describe your plan for utilizing SWaM subcontractors if awarded a contract. Describe your ability to provide reporting on SWaM subcontracting spend when requested. If your firm or any business that you plan to subcontract with can be classified as SWaM, but has not been certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), it is expected that the certification process will be initiated no later than the time of the award. If your firm is currently certified, you agree to maintain your certification for the life of the contract. For assistance with SWaM certification, visit the SBSD website at xxxx://xxx.xxxx.xxxxxxxx.xxx/ 6. The return of the General Information Form and addenda, if any, signed and filled out as required. DocuSign Envelope ID: 50203EF9-7FDA-40D6-9607-EED15F43510C

Proposal Preparation and Submission. A. Specific Requirements 1. Plan and methodology for providing the goods/services as described in Section VI of the RFP. 2. A written statement to include but not limited to the expertise, qualifications and experience of the firm and resumes of specific personnel to be assigned to perform the work. Include three (3) references from organizations where you have performed this type of work. 3. A pricing schedule detailing the prices associated with the goods/services to be performed. Please include hourly rates and overtime rates. Identify any upcharge to be applied to services if applicable. 4. Provide completed samples of your work to serve as examples of the quality of services that your company can provide and so VT can ascertain their suitability for the intended purpose. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: If your business cannot be classified as SWaM, describe your plan for utilizing SWaM subcontractors if awarded a contract. Describe your ability to provide reporting on SWaM subcontracting spend when requested. If your firm or any business that you plan to subcontract with can be classified as SWaM, but has not been certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), it is expected that the certification process will be initiated no later than the time of the award. If your firm is currently certified, you agree to maintain your certification for the life of the contract. For assistance with SWaM certification, visit the SBSD website at xxxx://xxx.xxxx.xxxxxxxx.xxx/ 6. The return of the General Information Form and addenda, if any, signed and filled out as required. DocuSign Envelope ID: 50203EF99CE681D2-7FDA-40D6E939-96074084-EED15F43510C9003-39C095F42011 B. General Requirements 1. RFP Response: In order to be considered for selection, Offerors shall submit a complete response to this RFP to include; a. One (1) electronic document in WORD format or searchable PDF of the entire proposal as one document, INCLUDING ALL ATTACHMENTS must be uploaded through the Bonfire online submission portal. Refer to page 2 for instructions. Any proprietary information should be clearly marked in accordance with 2.d. below. b. Should the proposal contain proprietary information, provide one (1) redacted electronic copy of the proposal and attachments with proprietary portions removed or blacked out. This redacted copy should follow the same upload procedures as described on Page 1 of this RFP. This redacted copy should be clearly marked “Redacted Copy” within the name of the document. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable. Virginia Tech shall not be responsible for the Contractor’s failure to exclude proprietary information from this redacted copy. No other distribution of the proposals shall be made by the Offeror.

Proposal Preparation and Submission. A. Specific Requirements 1. Plan and methodology for providing the goods/services as described in Section VI of the RFP. 2. A written statement to include but not limited to the expertise, qualifications and experience of the firm and resumes of specific personnel to be assigned to perform the work. Include three (3) references from organizations where you have performed this type of work. 3. A pricing schedule detailing the prices associated with the goods/services to be performed. Please include hourly rates and overtime rates. Identify any upcharge to be applied to services if applicable. 4. Provide completed samples of your work to serve as examples of the quality of services that your company can provide and so VT can ascertain their suitability for the intended purpose. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: If your business cannot be classified as SWaM, describe your plan for utilizing SWaM subcontractors if awarded a contract. Describe your ability to provide reporting on SWaM subcontracting spend when requested. If your firm or any business that you plan to subcontract with can be classified as SWaM, but has not been certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), it is expected that the certification process will be initiated no later than the time of the award. If your firm is currently certified, you agree to maintain your certification for the life of the contract. For assistance with SWaM certification, visit the SBSD website at xxxx://xxx.xxxx.xxxxxxxx.xxx/ 6. The return of the General Information Form and addenda, if any, signed and filled out as required. DocuSign Envelope ID: 50203EF918B18661-7FDA-40D60DD6-96074BE1-EED15F43510C98A4-1D78935480D2

Proposal Preparation and Submission. A. Specific Requirements 1. Plan and methodology for providing the goods/services as described in Section VI of the RFP. 2. A written statement to include but not limited to the expertise, qualifications and experience of the firm and resumes of specific personnel to be assigned to perform the work. Include three (3) references from organizations where you have performed this type of work. 3. A pricing schedule detailing the prices associated with the goods/services to be performed. Please include hourly rates and overtime rates. Identify any upcharge to be applied to services if applicable. 4. Provide completed samples of your work to serve as examples of the quality of services that your company can provide and so VT can ascertain their suitability for the intended purpose. 5. Participation of Small, Women-owned and Minority-owned Business (SWAM) Business: If your business cannot be classified as SWaM, describe your plan for utilizing SWaM subcontractors if awarded a contract. Describe your ability to provide reporting on SWaM subcontracting spend when requested. If your firm or any business that you plan to subcontract with can be classified as SWaM, but has not been certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), it is expected that the certification process will be initiated no later than the time of the award. If your firm is currently certified, you agree to maintain your certification for the life of the contract. For assistance with SWaM certification, visit the SBSD website at xxxx://xxx.xxxx.xxxxxxxx.xxx/ 6. The return of the General Information Form and addenda, if any, signed and filled out as required. DocuSign Envelope ID: 50203EF910275FCF-7FDA-40D6DB52-96074BCA-8849-EED15F43510C86D89C10353A B. General Requirements 1. RFP Response: In order to be considered for selection, Offerors shall submit a complete response to this RFP to include; a. One (1) electronic document in WORD format or searchable PDF of the entire proposal as one document, INCLUDING ALL ATTACHMENTS must be uploaded through the Bonfire online submission portal. Refer to page 2 for instructions. Any proprietary information should be clearly marked in accordance with 2.d. below. b. Should the proposal contain proprietary information, provide one (1) redacted electronic copy of the proposal and attachments with proprietary portions removed or blacked out. This redacted copy should follow the same upload procedures as described on Page 1 of this RFP. This redacted copy should be clearly marked “Redacted Copy” within the name of the document. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable. Virginia Tech shall not be responsible for the Contractor’s failure to exclude proprietary information from this redacted copy. No other distribution of the proposals shall be made by the Offeror.