Common use of Public safety compliance Clause in Contracts

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hall’s Health and Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) The action to be taken in event of fire. This includes calling the Fire and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) The location and use of fire equipment. (iii) Escape routes and the need to keep them clear. (iv) Method of operation of escape door fastenings. (v) Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following: (i) All fire exits are unlocked and panic bolts in good working order. (ii) All escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire doors are not wedged open. (iv) Exit signs are illuminated. (v) There are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. Along with this Hire Agreement and Conditions, you have also been supplied with a copy of our Fire Risk Policy & Risk Assessment, Emergency & Evacuation Procedures and Health & Safety Policy & Risk Assessment. The Hirer shall Hirer(s) is deemed under the Fire Regulations of 2006 to be the Responsible Person during your hire period. As such you have a Duty of Care for all persons assisting and all guests on site during your hire period. You must familiarise yourself with the fire safety information, the emergency & evacuation plan, the position of extinguishers & fire exits plus the location of the first aid facilities and Fire Assembly Points. You are responsible for ensuring all your guests are fully briefed. Failure to comply could lead to prosecution. Our noticeboard in the pavilion displays another copy of our emergency procedures, assembly points, fire & first aid equipment locations, along with a copy of this Agreement and Conditions, and a copy of our Premises Licence. You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided provided, or which is attended by children. The Hirer shall You must also comply with the Hall’s Health our health and Safety safety policy. The Users of the community building must ensure that the rear exit is unlocked and roller shutter lifted prior to using the building, as this forms one of your emergency exits. Please note that there is no public telephone at the Pavilion. You should therefore you have a fully charged mobile phone with you at all times so that you can summon emergency assistance if required. You must call the Fire Service shall be called (dial 999) to alert them of any outbreak of fire, however slight, and give details shall be given to MVH. (a) The Hirer acknowledges the Parish Clerk. • You acknowledge that they you have received instruction in the following matters: (i) : o The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) Pavilion. o The location and use of fire equipment. equipment (iii) reminder diagram on wall of Pavilion). o Escape routes and the need to keep them clear. (iv) . o Method of operation of escape door fastenings. (v) . o Appreciation of the importance of any fire doors and of closing all keeping fire doors at the time of a fire. (vi) closed. o Location of the first aid box. (b) boxes. • In advance of any activity activity, whether regulated entertainment or not the Hirer shall not, you must check the following: (i) All following items: o That all fire exits are unlocked and panic bolts in good working order. (ii) All unlocked. o That all escape routes are free of obstruction obstruction, roller shutters are lifted and doors unlocked, so that they can be safely used for instant free public exit. (iii) Fire . o That any fire doors are not wedged open. (iv) Exit . o That exit signs are illuminated. (v) There . o That there are no obvious fire fire-hazards on the premises. (vi) Emergency . o That the emergency lighting supply illuminating all exit signs and routes are is turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall (i) You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and our Fire Risk Assessment and Risk Assessment (available on the Hall’s Fire Safety Policy or otherwise, website xxx.xxxxxxxxxxxxxxxxxxxxx.xx.xx) particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall You must also comply with our health and safety policy (available at xxx.xxxxxxxxxxxxxxxxxxxxx.xx.xx). (ii) You must call the Hall’s Health and Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and give details shall be given to MVHour Bookings Secretary or Hall Secretary. You must also report any triggering of the fire alarms to the Bookings Secretary or Hall Secretary. (aiii) The Hirer acknowledges You acknowledge that they you have received instruction in instructions on the following matters: (ia) The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involvedhall. (iib) The location and use of fire equipment. (iiic) Escape routes and the need to keep them clear. (ivd) Method of operation of escape door fastenings. (ve) Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vif) Location of the first aid box. (biv) In advance of any activity whether regulated entertainment or not the Hirer shall you must check the followingfollowing items: (ia) All That all fire exits are unlocked and panic bolts are in good working order. (iib) All That all escape routes are free of obstruction and can be safely used for instant free public exit. (iiic) Fire That any fire doors are not wedged open. (ivd) Exit That exit signs are illuminated. (ve) There That there are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises Premises by the Local Authority, the Licensing Authority, and the Hall’s Premises’ Fire Safety Policy Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hall’s Health Premises’ health and Safety safety policy. The Hirer must report all accidents involving injury to the public to the Secretary of the Trustees as soon as practicable for entry in the village hall’s Accident Book. The hirer shall ensure that appropriate medical assistance is sought, and/or an ambulance is called. Any failure of equipment, either that belonging to the Premises, or brought in by the Hirer must also be reported to the Secretary of the Trustees as soon as practicable. The Hirer shall call the Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVHthe Secretary of the Trustees notified as soon as practicable. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) The action to be taken in event of fire. This includes calling the Fire and Rescue Service, fire including evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involvedhall. (ii) The location and use of fire equipment. (Include diagram of location when handing over keys.) (iii) Escape routes and the need to keep them clear. (iv) Method of operation of escape door fastenings. (v) Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the followingfollowing items: (i) All That all fire exits are unlocked and panic bolts in good working order. (ii) All That all escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire That any fire doors are not wedged open. (iv) Exit That exit signs are illuminated. (v) There That there are no obvious fire hazards on the premises. (vi) Emergency That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises Premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Village Hall’s Fire Safety Policy Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Village Hall’s Health and Safety policy. The Fire Service shall be called to any outbreak Policy (a copy of firewhich is held in the Users’ File, however slight, and details shall be given to MVHon display in the kitchen). (a) The Hirer acknowledges that they have received instruction in a copy of the Village Hall’s Fire Risk Assessment, including a Fire Plan, as well as information on the following matters: (i) matters and that these will be passed onto the named Temporary Responsible Person: ● The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) hall. ● The location and use of fire equipment. (Included in plan of the Village Hall attached to these conditions of hire. (iii) ● Escape routes and the need to keep them clear. (iv) . ● Method of operation of escape door fastenings. (v) Appreciation of the Fire Escape door. ● The importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location . ● The location of the first aid boxAssembly Point. (b) In advance of any activity whether regulated entertainment or not the event the Hirer and the named Temporary Responsible Person shall check the following: (i) All following items: ● That they have in place any necessary suitable insurance cover. ● That all fire exits are unlocked and panic bolts are in good working order. (ii) All . ● The maximum number of people allowed at the event. ● That all escape routes are to be kept free of obstruction and can be safely used for instant free public exit. (iii) Fire obstruction. ● That any fire doors are not wedged open. (iv) Exit . ● That exit signs are illuminated. (v) There , using the light switch in the entrance hall. ● That they ensure there are no obvious fire hazards on the premises. (vic) Emergency lighting supply illuminating all exit signs and routes are turned on during At the whole start of the time event the premises are occupied (if not operated by named Temporary Responsible Person shall make an automatic mains failure switching device)announcement informing attendees of procedures in the event of a fire. (viid) As appropriateDuring the event, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within named Temporary Responsible Person shall ensure: ● that the premises, how they will react to maximum number of people agreed for the event is not exceeded ● that the fire alarm door between the kitchen and how they are to be evacuatedthe Supper Room is closed when the kitchen is unoccupied.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing AuthorityLicSeafnetsy Piolincygor otAheurwtiseh, poarrticiultarlyy in, and the Hall’s Fire Safety Policy or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by childrenchiHleadlthranedn. The Hirer shall also comply with the Hall’s Health and T Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) The action to be taken in event of fire. This includes calling the Fire and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) The location and use of fire equipment. (iii) Escape routes and the need to keep them clear. (iv) Method of operation of escape door fastenings. (v) Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following: (i) All fire exits are unlocked and panic bolts in good working order. (ii) All escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire doors are not wedged open. (iv) Exit signs are illuminated. (v) There are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall You must comply with all conditions and regulations made in respect of the premises by the Local AuthorityAuthority (Test Valley Borough Council), the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall You must also comply with our health and safety policy. It is your responsibility to ensure that you are aware of the Hall’s Health and Safety policyat Work Act 1974 and to take reasonable precautions to ensure that activities are carried out in a reasonable way. The A copy of the Centre Health and Safety Policy and Fire Policy are available from the Centre Manager and on the website. You must familiarise yourself with these policies. You must call the Fire Service shall be called to any outbreak of fire, however slight, and give details shall be given to MVHour Centre Manager. (ai) The Hirer acknowledges You acknowledge that they you have received instruction in the following matters: (i) : • The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) hall. • The location and use of fire equipment. (iii) . • Escape routes and the need to keep them clear. (iv) . • Method of operation of escape door fastenings. (v) . • Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) . • Location of the first aid box. (bii) In advance of any activity whether regulated entertainment or not the Hirer shall you must check the following: (i) All following items: • That all fire exits are unlocked unlocked, and panic bolts are in good working order. (ii) All . • That all escape routes are free of from obstruction and can be safely used for instant free public exit. (iii) Fire . • That any fire doors are not wedged open. (iv) Exit . • That exit signs are illuminated. (v) There . • That there are no obvious fire fire-hazards on the premises. (vi) Emergency . • That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. 10.1. The Hirer agrees not to exceed the maximum permitted number of people permitted at the venue including organisers and performers. 10.2. The Hirer shall comply with all conditions and regulations made in respect of the premises Venue by the Local Authoritylocal authority, the Licensing Authoritylicensing authority, and the Hallhall’s Fire Safety Policy fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hallhall’s Health health and Safety safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) 10.3. The Hirer acknowledges that they have received instruction in the following matters: (ia) The the action to be taken in event of fire. This includes calling the Fire fire brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved.hall; (iib) The the location and use of fire equipment.equipment (including diagram of location when handing over keys); (iiic) Escape escape routes and the need to keep them clear.; (ivd) Method of operation of escape door fastenings. (v) Appreciation appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire.; and (vie) Location location of the first aid box. 10.4. The Hirer shall ensure that: (a) no highly inflammable substances are brought into or used in any part of the Venue; (b) no internal decorations of a combustible nature (eg polystyrene, cotton wool etc) shall be erected without the consent of the Committee; and (c) no decorations are to be put near light fittings or heaters. 10.5. In advance of any activity whether regulated entertainment or not the Hirer shall check the followingfollowing items: (ia) All that all fire exits are unlocked and panic bolts in good working order.; (iib) All that all escape routes are free of obstruction and can be safely used for instant free public exit.; (iiic) Fire that any fire doors are not wedged open.; (ivd) Exit that exit signs are illuminated.; and (ve) There that there are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes 10.6. Propane Gas, Barbecues, Portable stoves or any other items of cooking/heating equipment are turned not permitted on during site at any time. The Hirer shall ensure that no unauthorised heating appliances shall be used on the whole premises without the consent of the time the premises are occupied (if Owner. Portable Liquefied Gas heating appliances must not operated by an automatic mains failure switching device)be used. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall You must also comply with the Hall’s Health our health and Safety safety policy. The You must call the Fire Service shall be called to any outbreak of fire, however slight, and give details shall be given to MVHour Lettings Secretary. (ai) The Hirer acknowledges You acknowledge that they you have received instruction in the following matters: (i) : • The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) hall. • The location and use of fire equipment. . (iiiDiagram is on the notice board) • Escape routes and the need to keep them clear. . (ivDiagram is on the notice board) • Method of operation of escape door fastenings. (v) . • Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) . • Location of the first aid box.. (In Kitchen) (bii) In advance of any activity whether regulated entertainment or not the Hirer shall you must check the following: (i) All following items: • That all fire exits are unlocked and panic bolts are in good working order. (ii) All . • That all escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire . • That any fire doors are not wedged open. (iv) Exit . • That exit signs are illuminated. (v) There . • That there are no obvious fire fire-hazards on the premises. (vi) Emergency . • That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated The Trustees are required by an automatic mains failure switching device)law to ensure that the Hirer is fully conversant with all safety aspects of the building and the Hirer be responsible for anyone present in the Hall during their period of hire. We therefore require you, the Hirer to, complete the check procedures and fully appraise yourself of, the positioning of firefighting equipment, the emergency exits, the procedures of evacuation, and all safety aspects of the Hall. Your signature on the Booking Form signifies that you will comply with this during your period of hire. The contents pertain to the SAFETY of all HIRERS and hence should be read and followed by ALL users. (vii) As appropriate, Personal Emergency Evacuation Plans 1. The Hirer is responsible for the safety of those present. The Trustees have been completed identified some areas of potential risk particularly to small children. Hirers should ensure that small children are supervised: In the kitchen or when near stacks of chairs or tables. There may be other items representing some risk and the Hirer should examine the Hall to identify these. 2. The Hirer will control the attendance numbers to ensure that the Hall capacity is not exceeded as specified in order to provide suitable information clause 3 of the hiring agreement. 3. Layout plans are set out on the persons most at risk within notice board. If you do not follow our table plan it is the premises, how they will react hirer’s responsibility to ensure o That Emergency exits are not blocked o That there is a clear gangway to the fire exits at least 1.05m wide o That the aisles between tables are at least 0.3m 4. The Hirer should be aware of the emergency procedures. (These are displayed on the notice board in the entrance of the Hall and appended below. A FIRE ALARM is in operation. Activated by break glass buttons situated by the emergency exits EMERGENCY EXITS are in these locations: • Main Entrance door • Patio doors to the Main Hall (Remembrance Room) • Exit in Meeting room • Leave building by nearest emergency exit • Move away from the exit door • Go to the Assembly Point 1. At the commencement of the event the Hirer should announce to all present the position of the emergency exits. He/she should advise that in any incident requiring evacuation of the building, after leaving the building people should move away from the vicinity of the exit to allow free passage for all others following. 2. The Hirer must ensure that any seating or table arrangements DO NOT BLOCK THE FIRE EXITS, and leave a free direct passageway of at least 1.05m to the exit and furniture must be arranged so that clearly identifiable gangways are provided. 3. The Hirer will ensure that noise is kept to an acceptable level and that inhabitants of neighbouring properties are not disturbed. 4. It should be noted that the Hall is a public place and it is therefore against the law to smoke or permit anyone to smoke anywhere inside the building. 5. When persons in wheelchairs or other disabled persons are in attendance the Hirer should ensure that adequate measures are taken to enable such persons to evacuate the building in an emergency, in a manner which is safe, without undue delay, and does not cause obstruction to the other members of the public using the premises. 6. The Hirer is responsible for the evacuation of the building and, without compromising his on safety, should ensure nobody is in the toilets or kitchen 7. The Hirer must ensure that any portable electrical equipment used in the hall is safe to use. 8. Any queries concerning the Health & Safety conditions should be taken up with Xxxx Xxxxx (0118 9713308) The fire alarm and how they are to can be evacuatedreset in the case of false alarm. Please call Xxxx Xxxxx on 00000 000000 or 0000 0000000. The alarm can be silenced by pressing the white surround silence button on the panel.

Public safety compliance. Along with this Hire Agreement and Conditions, you have also been supplied with a copy of our Fire Risk Policy & Risk Assessment, Emergency & Evacuation Procedures and Health & Safety Policy & Risk Assessment. The Hirer shall Hirer(s) is deemed under the Fire Regulations of 2006 to be the Responsible Person during your hire period. As such you have a Duty of Care for all persons assisting and all guests on site during your hire period. You must familiarise yourself with the fire safety information, the emergency & evacuation plan, the position of extinguishers & fire exits plus the location of the first aid facilities and Fire Assembly Points. You are responsible for ensuring all your guests are fully briefed. Failure to comply could lead to prosecution. Our noticeboard in the pavilion displays another copy of our emergency procedures, assembly points, fire & first aid equipment locations, along with a copy of this Agreement and Conditions, and a copy of our Premises Licence. You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided provided, or which is attended by children. The Hirer shall You must also comply with the Hall’s Health our health and Safety safety policy. The Users of the building must ensure that the rear exit is unlocked and roller shutter lifted prior to using the building, as this forms one of your emergency exits. Please note that there is no public telephone at the Pavilion. You should therefore you have a fully charged mobile phone with you at all times so that you can summon emergency assistance if required. You must call the Fire Service shall be called (dial 999) to alert them of any outbreak of fire, however slight, and give details shall be given to MVH. (a) The Hirer acknowledges the Parish Clerk. • You acknowledge that they you have received instruction in the following matters: (i) : o The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) Pavilion. o The location and use of fire equipment. equipment (iii) reminder diagram on wall of Pavilion). o Escape routes and the need to keep them clear. (iv) . o Method of operation of escape door fastenings. (v) . o Appreciation of the importance of any fire doors and of closing all keeping fire doors at the time of a fire. (vi) closed. o Location of the first aid box. (b) boxes. • In advance of any activity activity, whether regulated entertainment or not the Hirer shall not, you must check the following: (i) All following items: o That all fire exits are unlocked and panic bolts in good working order. (ii) All unlocked. o That all escape routes are free of obstruction obstruction, roller shutters are lifted and doors unlocked, so that they can be safely used for instant free public exit. (iii) Fire . o That any fire doors are not wedged open. (iv) Exit . o That exit signs are illuminated. (v) There . o That there are no obvious fire fire-hazards on the premises. (vi) Emergency . o That the emergency lighting supply illuminating all exit signs and routes are is turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Premises’ Fire Safety Policy Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hall’s Health and Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) :  The action to be taken in event of fire. This : this includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing hall. (The Hirer must always carry a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involvedmobile phone. (ii)  The location and use of fire equipment. . (iiiDiagram of location displayed in hall)  Escape routes and the need to keep them clear. (iv) .  Method of operation of escape door fastenings. (v) .  Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated an entertainment or not play the Hirer shall check the following: (i) that:  All fire exits are unlocked and panic bolts in good working order. (ii) .  All escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire used.  Any fire doors are not wedged open. (iv) .  Exit signs are illuminated. (v) .  There are no obvious fire hazards on the premises.  Access for emergency vehicles is unobstructed.  Ensure that the number of people on the premises at any time does not exceed the permitted capacity. (vic) Emergency lighting supply illuminating all exit signs The Hirer shall also:  Provide attendants to assist people entering and routes are turned leaving, who must be over 18yrs of age. In the case of children, the number of attendants should not be less than one per 50 children (or part thereof).  All persons on during duty should be fully instructed in their responsibilities in the whole event of an emergency, including helping disabled guests, use of equipment, how to call the time the premises are occupied (if not operated by an automatic mains failure switching device)fire brigade and evacuation procedure.  Shall ensure that no performances pose a risk to public safety. (viid) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information For events taking place on the persons most Open Space or in the Hall, the Hirer will ensure that:  No fireworks are permitted.  No ‘bouncy castles’ unless supervised at risk within all times and insured by the premises, how they will react to hirer.  No smoke machines are used in the fire alarm and how they are to be evacuatedHall.

Public safety compliance. The Hirer User shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the The Hall’s Fire Safety Policy Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer User shall also comply with the The Hall’s Health and Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) the Manager of The Hirer Hall. The User acknowledges that they have received instruction in the following matters: (i) ; The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) hall. The location and use of fire equipment. (iii) equipment Escape routes and the need to keep them clear. (iv) . Method of operation of escape door fastenings. (v) . Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) . Location of the first aid box. (b) . In advance of any activity whether regulated entertainment or not the Hirer User shall check the following: (i) All following items That all fire exits are unlocked and panic bolts in good working order. (ii) All . That all escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire . That any fire doors are not wedged open. (iv) Exit . That exit signs are illuminated. (v) There . That there are no obvious fire hazards on the premises. (vi) Emergency . That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). The User shall ensure that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning. The User shall, if using sound amplification equipment, make use of any noise limitation device provided at the premises and comply with any other licensing condition for the premises. The User shall ensure that in order to avoid disturbing neighbours to The Hall and avoid violent or criminal behaviour; care shall be taken to avoid excessive consumption of alcohol. No illegal drugs may be brought onto the premises. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises in accordance with the Licensing Xxx 0000. The User shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. In particular dairy products, vegetables and meat on the premises must be refrigerated and stored in compliance with the Food Temperature Regulations. The premises are provided with a refrigerator and thermometer. The User shall ensure that any electrical appliances brought by them to the premises and used there shall be safe, in good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989. Where a residual circuit breaker is provided the User must make use of it in the interests of public safety. The User will ensure that all portable electrical appliances brought into the building for use have a current XXX certificate. The Community hall accepts no responsibility for any stored equipment or other property brought on to or left at the premises, and all liability for loss or damage is hereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each use or fees will be charged for each day or part of a day at the fee per use until the same is removed. The Community Hall may use its discretion in any of the following circumstances: (a) Failure by the User either to pay any charges in respect of stored equipment due and payable or to remove the same within 7 days after the agreed storage period has ended. (viib) As appropriate, Personal Emergency Evacuation Plans have been completed in order Failure by the User to provide suitable information dispose of any property brought on the persons most at risk within the premises, how they will react to the fire alarm premises for the purposes of the use. This may result in the Community Hall Management committee disposing of any such items by sale or otherwise on such terms and how they are to be evacuatedconditions as it thinks fit, and charge the User any costs incurred in storing and selling or otherwise disposing of the same.

Public safety compliance. The Hirer shall You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall You must also comply with the Hall’s Health our health and Safety safety policy. The You must call the Fire Service shall be called to any outbreak of fire, however slight, and give details shall be given to MVHour Hall Secretary. The nearest public telephone box is at the end of The Feversham Arms pub. The nearest reasonable mobile phone signal for most networks (but not all ) is up Xxxxxx Bank onto the Xxxxxx Ridge Road between Xxxxxx-le-Hole and Castleton. (ai) The Hirer acknowledges You acknowledge that they you have received instruction in the following matters: (i) : • The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) hall. • The location and use of fire equipment. (Include diagram of location when handing over keys. (iii) • Escape routes and the need to keep them clear. (iv) . • Method of operation of escape door fastenings. (v) . • Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) . • Location of the first aid box. (bii) In advance of any activity whether regulated entertainment or not the Hirer shall you must check the following: (i) All following items: • That all fire exits are unlocked and panic bolts are in good working order. (ii) All . • That all escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire . • That any fire doors are not wedged open. (iv) Exit . • That exit signs are illuminated. (v) There . • That there are no obvious fire fire-hazards on the premises. (vi) Emergency . • That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy Authority or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with acknowledges that they are aware of the Hall’s Health and Safety policyfollowing matters: Outbreak of Fire 1. The In the event of an outbreak of fire the Fire Service Brigade shall be called to any outbreak of firecalled, however slight, and details the hall evacuated, as per the Fire Evacuation Procedure notice. Details of the fire outbreak shall be given to MVHthe MVHT. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) The action to be taken in event of fire2. This includes calling the Fire and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) The location and use of fire equipment. (iii) Escape routes 3. That all means of escape from the premises must be kept free from obstruction and the need to keep them clearimmediately available for instant free public exit. (iv) Method 4. The method of operation of escape operating the emergency exit door fastenings. (v) Appreciation 5. An appreciation of the importance of any the fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following: (i) All fire exits are unlocked and panic bolts in good working order. (ii) All escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire doors are not wedged open. (iv) Exit 6. That emergency exit signs are illuminated. (v) There are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes are turned on kept visible during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information 7. That there are no obvious fire hazards on the persons most at risk within premises. Health and Hygiene Animals The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. In particular dairy products, vegetables and meat on the premises must be refrigerated and stored in compliance with all applicable temperature control legislation. The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises, how they will react unless agreed in advance by the MVHT. No animals whatsoever are to enter the kitchen area at any time. Electrical Equipment Safety The Hirer shall ensure that any electrical appliances brought by them, or invited third party, to the fire alarm premises and how they used there shall be in safe and good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989. Where a residual circuit breaker is available the hirer must make use of it in the interests of public safety. Any failure of equipment belonging to the MVHT must be reported as soon as possible. There is a maximum 3 metre height restriction for bouncy castles/inflatable toys that are to be evacuatedused inside the premises. The use of ‘bubble machines’ is not permitted.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hallhall’s Fire Safety Policy Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hallhall’s Health health and Safety safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to the MVH. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) : • The action to be taken in event of fire. This includes calling the Fire and Rescue Service, evacuating the Hall hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) . • The location and use of fire equipment. (iii) . • Escape routes and the need to keep them clear. (iv) . • Method of operation of escape door fastenings. (v) . • Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) . • Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following: (i) All following items: • That all fire exits are unlocked and panic bolts in good working order. (ii) All . • That all escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire . • That any fire doors are not wedged open. (iv) Exit . • That exit signs are illuminated. (v) There . • That there are no obvious fire hazards on the premises. (vi) Emergency . • That emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As . • That, as appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. Along with this Hire Agreement and Conditions, you have also been supplied with a copy of our Fire Risk Policy & Risk Assessment, Emergency & Evacuation Procedures and Health & Safety Policy & Risk Assessment. The Hirer shall Hirer(s) is deemed under the Fire Regulatory Reform (Fire Safety) Order 2005 (as amended) and the Fire Safety (England) Regulations 2022 to be the Responsible Person during your hire period. As such you have a Duty of Care for all persons assisting and all guests on site during your hire period. You must familiarise yourself with the fire safety information, the emergency & evacuation plan, the position of extinguishers & fire exits plus the location of the first aid facilities and Fire Assembly Points. You are responsible for ensuring all your guests are fully briefed. Failure to comply could lead to prosecution. Our noticeboard in the pavilion displays another copy of our emergency procedures, assembly points, fire & first aid equipment locations, along with a copy of this Agreement and Conditions, and a copy of our Premises Licence. You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall’s Fire Safety Policy our fire risk assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided provided, or which is attended by children. The Hirer shall You must also comply with the Hall’s Health our health and Safety safety policy. The Users of the building must ensure that the rear exit is unlocked and roller shutter lifted prior to using the building, as this forms one of your emergency exits. Please note that there is no public telephone at the Pavilion. You should therefore you have a fully charged mobile phone with you at all times so that you can summon emergency assistance if required. You must call the Fire Service shall be called (dial 999) to alert them of any outbreak of fire, however slight, and give details shall be given to MVH. (a) The Hirer acknowledges the Parish Clerk. • You acknowledge that they you have received instruction in the following matters: (i) : o The action to be taken in event of fire. This includes calling the Fire Brigade and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) Pavilion. o The location and use of fire equipment. equipment (iii) reminder diagram on wall of Pavilion). o Escape routes and the need to keep them clear. (iv) . o Method of operation of escape door fastenings. (v) . o Appreciation of the importance of any fire doors and of closing all keeping fire doors at the time of a fire. (vi) closed. o Location of the first aid box. (b) boxes. • In advance of any activity activity, whether regulated entertainment or not the Hirer shall not, you must check the following: (i) All following items: o That all fire exits are unlocked and panic bolts in good working order. (ii) All unlocked. o That all escape routes are free of obstruction obstruction, roller shutters are lifted and doors unlocked, so that they can be safely used for instant free public exit. (iii) Fire . o That any fire doors are not wedged open. (iv) Exit . o That exit signs are illuminated. (v) There . o That there are no obvious fire fire-hazards on the premises. (vi) Emergency . o That the emergency lighting supply illuminating all exit signs and routes are is turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device)occupied. (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.

Public safety compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority>ŽĐĂů ƵƚŚŽƌŝƚLJ͕ ƚŚĞ >ŝĐSĞafŶetƐy PŝoliŶcyŐor ot heƵrwƚiseŚ, the Licensing Authority, and the Hall’s Fire Safety Policy or otherwise, particularly in pŽarƌticŝulƚarlLJy in͕ ĂŶĚ connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children. The Hirer shall also comply with the Hall’s Health and ƉƌŽǀŝĚĞĚ Žƌ ǁŚŝĐŚ ŝƐ ĂƚƚĞŶĚĞĚ ďLJ ĐŚŝHůeaĚlthƌanĞdŶ͘ d Safety policy. The Fire Service shall be called to any outbreak of fire, however slight, and details shall be given to MVH. (a) The Hirer acknowledges that they have received instruction in the following matters: (i) The action to be taken in event of fire. This includes calling the Fire and Rescue Service, evacuating the Hall and providing a representative to meet the Fire and Rescue Service upon their arrival to provide such information as to whether all persons have been evacuated, where the fire is located and what is involved. (ii) The location and use of fire equipment. (iii) Escape routes and the need to keep them clear. (iv) Method of operation of escape door fastenings. (v) Appreciation of the importance of any fire doors and of closing all fire doors at the time of a fire. (vi) Location of the first aid box. (b) In advance of any activity whether regulated entertainment or not the Hirer shall check the following: (i) All fire exits are unlocked and panic bolts in good working order. (ii) All escape routes are free of obstruction and can be safely used for instant free public exit. (iii) Fire doors are not wedged open. (iv) Exit signs are illuminated. (v) There are no obvious fire hazards on the premises. (vi) Emergency lighting supply illuminating all exit signs and routes are turned on during the whole of the time the premises are occupied (if not operated by an automatic mains failure switching device). (vii) As appropriate, Personal Emergency Evacuation Plans have been completed in order to provide suitable information on the persons most at risk within the premises, how they will react to the fire alarm and how they are to be evacuated.