Common use of Recommended Procedures Clause in Contracts

Recommended Procedures. As individual System Managers make updates and changes to their spreadsheets, the spreadsheet will be e-mailed to the Broward County County’s Office of Communications Technology Radio Communications Manager, the Administrator (for future reference this person will be referred to as the “Primary Administrator”) of the system. This will allow the Primary Administrator to update the master spreadsheet information easily and provide the information to the other System Managers for reference and integrity of the Fleetmap planning process. Talk groups that are shared between subscribers of different administrating agencies will be reflected on all the spreadsheets having subscribers using these talk groups. The portion of the System Manager’s spreadsheet containing data on talk group ownership will be considered the master reference for the Talk group. The disclosure of the Fleetmap configuration information including Talk Group IDs, user IDs, user privileges and other related system information would substantially jeopardize the security of the system from tampering, sabotage, unauthorized use, jamming, hacking, unauthorized access to the contents of confidential voice and data communications, etc. Therefore, the master Fleetmap spreadsheets shall be classified as “Security Information” and “Non-Public Data.” The System Managers may choose to disclose some or all of their own information to their users; however, they shall not disclose other Agencies’ information without prior approval from the responsible System Manager.

Recommended Procedures. As individual System Managers make updates and changes to their spreadsheets, the spreadsheet will be e-mailed to the Broward County CountyCOUNTY’s Office of Communications Technology Radio Communications Manager, the Administrator (for future reference this person will be referred to as the “Primary Administrator”) of the system. This will allow the Primary Administrator to update the master spreadsheet information easily and provide the information to the other System Managers for reference and integrity of the Fleetmap planning process. Talk groups that are shared between subscribers of different administrating agencies will be reflected on all the spreadsheets having subscribers using these talk groups. The portion of the System Manager’s spreadsheet containing data on talk group ownership will be considered the master reference for the Talk group. The disclosure of the Fleetmap configuration information including Talk Group IDs, user IDs, user privileges and other related system information would substantially jeopardize the security of the system from tampering, sabotage, unauthorized use, jamming, hacking, unauthorized access to the contents of confidential voice and data communications, etc. Therefore, the master Fleetmap spreadsheets shall be classified as “Security Information” and “Non-Public Data.” The System Managers may choose to disclose some or all of their own information to their users; however, they shall not disclose other Agencies’ information without prior approval from the responsible System Manager.