Common use of Record Drawings and Specifications Clause in Contracts

Record Drawings and Specifications. Contractor shall deliver to Owner the documents, Record Drawings and Specifications listed in A through E below. All Record Drawings shall be provided in their native formats, fully functioning. Scanned documents, searchable “pdf” and other non-editable formats are acceptable only for Subcontract (including Equipment Supplier) records where Contractor cannot obtain the native format, or where approved as an exception by Owner. Any .pdf document shall be in searchable format. Contractor will make a request to Subcontractors for the applicable documents per Table 2-1. Native files from Subcontractors will be provided. If not received, the reason from vendor will be provided. Record Drawings and Specifications shall be handed over in electronic format by means of three (3) copies of USB hard drives (USBs). USBs shall have a specific index of USB contents on each USB in “Document Register” format that includes the document number, title and revision. Each USB shall be organized in a logical structure by discipline. A master Table of Contents index shall be prepared to detail the contents of all handover USBs listed by USB numbers and contents. Record Drawings shall be inclusive of all documented (DCNs, FCDs or NCRs) design changes and field changes made up to Substantial Completion with “Record Drawing” in the revision block or with an as-built stamp. Hand annotations on CAD prepared Record Drawings and Specifications are not permitted.