Common use of Record Keeping and Files Clause in Contracts

Record Keeping and Files. The Contractor and all Subcontractors and sub-subcontractors shall maintain a master or central file for safety and health related documentation on the jobsite. Files shall be maintained in such a manner that distinguishes each contractor and their subcontractors from other subcontractors and sub-subcontractors. Contractors shall submit and/or have available on site: REPORT NAME Annual Immediately 24 Hr. Weekly1 Monthly2 Per Occurrence Per Request Annual Crane Inspection x x Chemical Inventory x x Contractor Weekly Inspection x x Critical Lift Checklist x x First Report of Injury x x Incident Investigation x x MSDS’s x x OSHA 300 Log x x OSHA Citations x x Safety Observation x Safety Plan of Action or JSA3 x x x Safety Statistics x x Safety Training x x Substance Abuse Policy compliance notarized letter x x Toolbox Safety Meetings x x Daily equipment / Vehicle Inspections x Daily -- Daily inspections are required on all equipment / vehicles. 1 Weekly – Weekly reports are due the following Tuesday morning 2 Monthly – Monthly reports are due by the 6th of the following month.