Common use of Record Keeping and Reporting Clause in Contracts

Record Keeping and Reporting. Owners must maintain detailed supporting documentation, such as receipts and paid invoices, of all expenses funded by the GRRP Loan. Documentation must be made available upon request to HUD, its duly authorized representative, the Comptroller General of the United States, or a U.S. Attorney, for purposes of audit or other compliance monitoring. Owner must retain documents related to all financial management and activities supported with the GRRP Loan for a period of three (3) years from the date of the approval of the Completion Certification. HUD reserves the right to extend the record-retention period beyond three (3) years and will notify Owners in writing if such extensions are warranted. The GRRP Loan shall be treated as restricted Property funds. GRRP Loan funds should be deposited into a segregated account and recorded separately from Property operating funds. The Property’s Certified Public Accountant must also include a footnote in the notes to the Annual Financial Statements that states how much GRRP Loan funds were received and how they were used. Whistleblower Rights and Protections. Owner must comply with 41 U.S.C. § 4712, which includes informing employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a contractor, subcontractor, grantee, subgrantee, and personal services contractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant.

Record Keeping and Reporting. Owners must maintain detailed supporting documentation, such as receipts and paid invoices, of all expenses funded by the GRRP LoanGrant. Documentation must be made available upon request to HUD, its duly authorized representative, the Comptroller General of the United States, or a U.S. Attorney, for purposes of audit or other compliance monitoring. Owner must retain documents related to all financial management and activities supported with the GRRP Loan Grant for a period of three (3) years from the date of the approval of the Completion Certification. HUD reserves the right to extend the record-retention period beyond three (3) years and will notify Owners in writing if such extensions are warranted. The GRRP Loan Grant shall be treated as restricted Property funds. GRRP Loan Grant funds should be deposited into a segregated account and recorded separately from Property operating funds. The Property’s Certified Public Accountant must also include a footnote in the notes to the Annual Financial Statements that states how much GRRP Loan Grant funds were was received and how they were it was used. Whistleblower Rights and Protections. Owner must comply with 41 U.S.C. § 4712, which includes informing employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a contractor, subcontractor, grantee, subgrantee, and personal services contractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant.