Common use of Record Management and Maintenance Clause in Contracts

Record Management and Maintenance. i. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Contract, prepare, maintain and manage records appropriate to the services provided and in accordance with this Contract and all applicable requirements. ii. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately. iii. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times. iv. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the Contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims. v. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, xxxxxxxx, and revenues available at one (1) location within the limits of the County of Orange. vi. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR. vii. CONTRACTOR may be required to retain all records involving litigation proceedings and settlement of claims for a longer term as directed by ADMINISTRATOR. viii. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out of, this Contract, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR all information that is requested by the PRA request.

Record Management and Maintenance. i. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this ContractAgreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Contract Agreement and all applicable requirements. ii. B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately. iii. C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times. iv. D. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the Contractcontract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims. v. E. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, xxxxxxxx, and revenues available at one (1) location within the limits of the County of Orange. vi. F. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR. vii. G. CONTRACTOR may be required to retain all records involving litigation proceedings and settlement of claims for a longer term as directed by ADMINISTRATOR. viii. H. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out of, this ContractAgreement, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR all information that is requested by the PRA request.

Record Management and Maintenance. i. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this ContractAgreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Contract Agreement and all applicable requirements. ii. B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately. iii. C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times. iv. D. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the Contractcontract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims. v. E. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, xxxxxxxx, and revenues available at one (1) location within the limits of the County of Orange. vi. F. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR. vii. X. CONTRACTOR may be required to retain all records involving litigation proceedings and settlement of claims for a longer term as directed by ADMINISTRATOR. viii. H. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out of, this ContractAgreement, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR all information that is requested by the PRA request.