RECORDS MANAGEMENT AND MAINTENANCE. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 12 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 13 accordance with this Agreement and all applicable requirements.
RECORDS MANAGEMENT AND MAINTENANCE. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 25 of this Contract, prepare, maintain and manage records appropriate to the services provided and in 26 accordance with this Contract and all applicable requirements.
RECORDS MANAGEMENT AND MAINTENANCE. 20 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of 21 this Contract, prepare, maintain and manage records appropriate to the services provided and in 22 accordance with this Contract and all applicable requirements.
23 1. CONTRACTOR shall maintain records that are adequate to substantiate the services for 24 which claims are submitted for reimbursement under this Contract and the charges thereto. Such records 25 shall include, but not be limited to, individual patient charts and utilization review records.
26 2. CONTRACTOR shall keep and maintain records of each service rendered to each MSN 27 Patient, the identity of the MSN Patient to whom the service was rendered, the date the service was 28 rendered, and such additional information as ADMINISTRATOR or DHCS may require.
29 3. CONTRACTOR shall maintain books, records, documents, accounting procedures and 30 practices, and other evidence sufficient to reflect properly all direct and indirect cost of whatever nature 31 claimed to have been incurred in the performance of this Contract and in accordance with Medicare 32 principles of reimbursement and GAAP.
33 4. CONTRACTOR shall ensure the maintenance of medical records required by §70747 34 through and including §70751 of the CCR, as they exist now or may hereafter be amended, the medical 35 necessity of the service, and the quality of care provided. Records shall be maintained in accordance with 36 §51476 of Title 22 of the CCR, as it exists now or may hereafter be amended.
37 B. CONTRACTOR shall implement and maintain administrative, technical and physical safeguards 1 to ensure the privacy of PHI and prevent the intentional or unintentional use or disclosure of PHI in 2 violation of the HIPAA, federal and state regulations. CONTRACTOR shall mitigate to the extent 3 practicable, the known harmful effect of any use or disclosure of PHI made in violation of federal or state
RECORDS MANAGEMENT AND MAINTENANCE. 20 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 21 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 22 accordance with this Agreement and all applicable requirements.
23 B. CONTRACTOR shall implement and maintain administrative, technical and physical 24 safeguards to ensure the privacy of PHI and prevent the intentional or unintentional use or disclosure of 25 PHI in violation of the HIPAA, federal and state regulations and/or CHPP. CONTRACTOR shall 26 mitigate to the extent practicable, the known harmful effect of any use or disclosure of PHI made in 27 violation of federal or state regulations and/or COUNTY policies.
28 C. CONTRACTOR’s participant, client, and/or patient records shall be maintained in a secure 29 manner. CONTRACTOR shall maintain participant, client, and/or patient records and must establish 30 and implement written record management procedures.
31 D. CONTRACTOR shall retain all financial records for a minimum of seven (7) years from the 32 commencement of the contract, unless a longer period is required due to legal proceedings such as 33 litigations and/or settlement of claims.
34 E. CONTRACTOR shall make records pertaining to the costs of services, participant fees, charges, 35 xxxxxxxx, and revenues available at one (1) location within the limits of the County of Orange.
36 F. CONTRACTOR shall ensure all HIPAA (DRS) requirements are met. HIPAA requires that 37 clients, participants and/or patients be provided the right to access or receive a copy of their DRS and/or 1 request addendum to their records. Title 45 CFR §164.501, defines DRS as a group of records 2 maintained by or for a covered entity that is:
3 1. The medical records and billing records about individuals maintained by or for a covered
5 2. The enrollment, payment, claims adjudication, and case or medical management record 6 systems maintained by or for a health plan; or
7 3. Used, in whole or in part, by or for the covered entity to make decisions about individuals.
8 G. CONTRACTOR may retain client, and/or patient documentation electronically in accordance 9 with the terms of this Agreement and common business practices. If documentation is retained 10 electronically, CONTRACTOR shall, in the event of an audit or site visit:
11 1. Have documents readily available within forty-eight (48) hour notice of a scheduled audit 12 or site visit.
13 2. Provide auditor or other aut...
RECORDS MANAGEMENT AND MAINTENANCE. 2 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 3 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 4 accordance with this Agreement and all applicable requirements.
5 B. CONTRACTOR shall implement and maintain administrative, technical and physical 6 safeguards to ensure the privacy of PHI and prevent the intentional or unintentional use or disclosure of 7 PHI in violation of the HIPAA, federal and state regulations and/or CHPP. CONTRACTOR shall 8 mitigate to the extent practicable, the known harmful effect of any use or disclosure of PHI made in 9 violation of federal or state regulations and/or COUNTY policies.
10 C. CONTRACTOR’s participant, client, and/or patient records shall be maintained in a secure 11 manner. CONTRACTOR shall maintain participant, client, and/or patient records and must establish 12 and implement written record management procedures.
13 D. CONTRACTOR shall ensure appropriate financial records related to cost reporting, 14 expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately.
15 E. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, 16 preparation, and confidentiality of records related to participant, client and/or patient records are met at 17 all times.
18 F. CONTRACTOR shall ensure all HIPAA (DRS) requirements are met. HIPAA requires that 19 clients, participants and/or patients be provided the right to access or receive a copy of their DRS and/or 20 request addendum to their records. Title 45 CFR §164.501, defines DRS as a group of records 21 maintained by or for a covered entity that is:
22 1. The medical records and billing records about individuals maintained by or for a covered
24 2. The enrollment, payment, claims adjudication, and case or medical management record 25 systems maintained by or for a health plan; or
26 3. Used, in whole or in part, by or for the covered entity to make decisions about individuals.
27 G. CONTRACTOR may retain participant, client, and/or patient documentation electronically in 28 accordance with the terms of this Agreement and common business practices. If documentation is 29 retained electronically, CONTRACTOR shall, in the event of an audit or site visit:
30 1. Have documents readily available within forty-eight (48) hour notice of a scheduled audit 31 or site visit.
32 2. Provide auditor or other authorized individuals a...
RECORDS MANAGEMENT AND MAINTENANCE. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Agreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Agreement and all applicable requirements.
1. CONTRACTOR shall maintain records that are adequate to substantiate the services for which claims are submitted for reimbursement under this Agreement and the charges thereto. Such records shall include, but not be limited to, individual patient charts and utilization review records.
2. CONTRACTOR shall keep and maintain records of each service rendered to each MSN Patient, the identity of the MSN Patient to whom the service was rendered, the date the service was rendered, and such additional information as ADMINISTRATOR or DHCS may require.
3. CONTRACTOR shall maintain books, records, documents, accounting procedures and practices, and other evidence sufficient to reflect properly all direct and indirect cost of whatever nature claimed to have been incurred in the performance of this Agreement and in accordance with Medicare principles of reimbursement and GAAP.
4. CONTRACTOR shall ensure the maintenance of medical records required by §70747 through and including §70751 of the CCR, as they exist now or may hereafter be amended, the medical necessity of the service, and the quality of care provided. Records shall be maintained in accordance with §51476 of Title 22 of the CCR, as it exists now or may hereafter be amended.
B. CONTRACTOR shall implement and maintain administrative, technical and physical safeguards to ensure the privacy of PHI and prevent the intentional or unintentional use or disclosure of PHI in violation of the HIPAA, federal and state regulations. CONTRACTOR shall mitigate to the extent practicable, the known harmful effect of any use or disclosure of PHI made in violation of federal or state regulations and/or COUNTY policies.
C. CONTRACTOR’s participant, client, and/or patient records shall be maintained in a secure manner. CONTRACTOR shall maintain participant, client, and/or patient records and must establish and implement written record management procedures.
D. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the termination of the contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims.
E. CONTRACTOR shall retain all client and/or patient medical records for ten (10) years followin...
RECORDS MANAGEMENT AND MAINTENANCE. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 33 of this Contract, prepare, maintain and manage records, primarily in HMIS, appropriate to the services 34 provided and in accordance with this Contract and all applicable requirements.
RECORDS MANAGEMENT AND MAINTENANCE. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 3 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 4 accordance with this Agreement and all applicable requirements which include, but are not limited to:
RECORDS MANAGEMENT AND MAINTENANCE. 35 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 36 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 37 accordance with this Agreement and all applicable requirements, which are listed belowinclude, but are 1 not limited to:
2 1. California Code of Regulation Title 22, Chapter 7, Article 6, §75055 - Retention of records 3 by outpatient medical facilities.
4 2. State of California, Department of Alcohol and Drug Programs Reporting System (ASRS) 5 manual.
6 3. State of California, Department of Alcohol and Drug Programs Fiscal System (DPFS) 7 manual.
RECORDS MANAGEMENT AND MAINTENANCE. 11 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 12 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 13 accordance with this Agreement and all applicable requirements, which include, but are not limited to:
14 1. California Code of Regulation Title 22, §§70751(c), 71551(c), 73543(a), 74731(a), 15 75055(a), 75343(a), and 77143(a).
16 2. State of California, Department of Alcohol and Drug Programs Reporting System 17 (ASRS)ASRS manual.
18 3. State of California, Department of Alcohol and Drug Programs Fiscal System (DPFS) 19 manual. Title
20 4. State of California, Health and Safety Code §123145.
21 5. 45 CFR, §164.501; §164.524; §164.526; §164.530(c) and (j).
22 B. CONTRACTOR shall implement and maintain administrative, technical and physical 23 safeguards to ensure the privacy of protected health information (PHI) and prevent the intentional or 24 unintentional use or disclosure of PHI in violation of the Health Insurance Portability and Accountability 25 Act of 1996 (HIPAA),, federal and state regulations and/or COUNTY HIPAA Policies (see COUNTY 26 HIPAA P&P 1-2).CHPP. CONTRACTOR shall mitigate to the extent practicable, the known harmful 27 effect of any use or disclosure of protected health informationPHI made in violation of federal or state participant, client, and/or 28 regulations and/or COUNTY policies.
29 C. CONTRACTOR’s patient records shall be maintained in a secure 30 manner. CONTRACTOR shall maintain participant, client, and/or patient records and must establish 31 and implement written record management procedures.
32 D. CONTRACTOR shall ensure appropriate financial records related to cost reporting, 33 expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately.
34 E. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, 35 preparation, and confidentiality of records related to participant, client and/or patient records are met at 36 all times.
37 F. CONTRACTOR shall be informed through this Agreement that HIPAA has broadened the 1 definition of medical records and identified this new record set as a Designated Record Set (DRS). 2 CONTRACTOR shall ensure all HIPAA (DRS) requirements are met. HIPAA requires that clients, Title 3 participants and/or patients be provided the right to access or receive a copy of their DRS and/or request 4 addendum to their records. 5 for a covered en...
