Common use of RECORDS, DOCUMENTS AND INFORMATION Clause in Contracts

RECORDS, DOCUMENTS AND INFORMATION. All records, documents, writings or other information produced or used by Contractor in the performance of this Contract shall be treated according to the following terms: 5.11.1. All LHD information which, under the laws of the State of Ohio, is classified as public or private will be treated as such by Contractor. Where there is a question as to whether information is public or private, LHD shall make the final determination. Contractor shall not use any information, systems, or records made available to it for any purpose other than to fulfill the contractual duties specified herein. Contractor agrees to be bound by the same standards of confidentiality that apply to the employees of LHD and the State of Ohio. If at any time during the contract period a proceeding has been filed by or against Contractor which would compel disclosure of private information under this Contract, Contractor shall immediately notify LHD of the filing. The terms of this section shall be included in any subcontracts executed by Contractor for work under this Contract. 5.11.2. All proprietary information of Contractor shall be held to be strictly confidential by LHD. Proprietary information is information which, if made public, would put Contractor at a disadvantage in the market place and trade of which Contractor is a part. Contractor is responsible for notifying LHD of the nature of the information prior to its release to LHD. LHD reserves the right to require reasonable evidence of Contractor’s assertion of the proprietary nature of any information to be provided. 5.11.3. All records relating to costs, work performed and supporting documentation for invoices submitted to LHD by Contractor shall be retained and made available by Contractor for audit by the State of Ohio (including, but not limited to, LHD, the Auditor of the State of Ohio, the Ohio Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this Contract. If an audit, litigation, or other action is initiated during this time period, Contractor shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later.

RECORDS, DOCUMENTS AND INFORMATION. All records, documents, writings or other information produced or used by Contractor in the performance of this Contract shall be treated according to the following terms: 5.11.16.11.1. All LHD ODH information which, under the laws of the State of Ohio, is classified as public or private will be treated as such by Contractor. Where there is a question as to whether information is public or private, LHD ODH shall make the final determination. Contractor shall not use any information, systems, or records made available to it for any purpose other than to fulfill the contractual duties specified herein. Contractor agrees to be bound by the same standards of confidentiality that apply to the employees of LHD ODH and the State of Ohio. If at any time during the contract period a proceeding has been filed by or against Contractor which would compel disclosure of private information under this Contract, Contractor shall immediately notify LHD ODH of the filing. The terms of this section shall be included in any subcontracts executed by Contractor for work under this Contract. 5.11.26.11.2. All proprietary information of Contractor shall be held to be strictly confidential by LHDXXX. Proprietary information is information which, if made public, would put Contractor at a disadvantage in the market place and trade of which Contractor is a part. Contractor is responsible for notifying LHD ODH of the nature of the information prior to its release to LHDODH. LHD ODH reserves the right to require reasonable evidence of Contractor’s assertion of the proprietary nature of any information to be provided. 5.11.36.11.3. All records relating to costs, work performed and supporting documentation for invoices submitted to LHD ODH by Contractor shall be retained and made available by Contractor for audit by the State of Ohio (including, but not limited to, LHDODH, the Auditor of the State of Ohio, the Ohio Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this Contract. If an audit, litigation, or other action is initiated during this time period, Contractor shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later.

RECORDS, DOCUMENTS AND INFORMATION. All records, documents, writings or other information produced or used by Contractor LHD in the performance of this Contract shall be treated according to the following terms: 5.11.1. All LHD ODH information which, under the laws of the State of Ohio, is classified as public or private will be treated as such by ContractorLHD. Where there is a question as to whether information is public or private, LHD ODH shall make the final determination. Contractor LHD shall not use any information, systems, or records made available to it for any purpose other than to fulfill the contractual duties specified herein. Contractor LHD agrees to be bound by the same standards of confidentiality that apply to the employees of LHD ODH and the State of Ohio. If at any time during the contract period a proceeding has been filed by or against Contractor which would compel disclosure of private information under this Contract, Contractor shall immediately notify LHD of the filing. The terms of this section shall be included in any subcontracts executed by Contractor LHD for work under this Contract. 5.11.2. All proprietary information of Contractor LHD shall be held to be strictly confidential by LHDODH pursuant to applicable law. Proprietary information is information information, which, if made public, would put Contractor LHD at a disadvantage in the market place and trade of which Contractor LHD is a part. Contractor LHD is responsible for notifying LHD ODH of the nature of the information prior to its release to LHDODH. LHD ODH reserves the right to require reasonable evidence of ContractorLHD’s assertion of the proprietary nature of any information to be provided. 5.11.3. All records relating to costs, work performed and supporting documentation for invoices submitted to ODH by LHD by Contractor shall be retained and made available by Contractor LHD for audit by the State of Ohio (including, but not limited to, LHDODH, the Auditor of the State of Ohio, the Ohio Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this Contract. If an audit, litigation, or other action is initiated during this time period, Contractor LHD shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later.