Common use of Records of Contractor Clause in Contracts

Records of Contractor. A. During the performance of this Contract and for a period of five years after completion of performance, Contractor shall maintain all records related to this Contract, in accordance with generally accepted accounting practices, including records of Contractor’s costs for performance under this Contract and records of Contractor’s Reimbursable Expenses. B. Contractor shall keep and make records available for inspection and audit by representatives of the City upon reasonable written notice. C. Records to be retained include, but are not limited to: (1) General ledger and subsidiary ledgers used to account for the receipt of funds from the City and the disbursements of such funds for eligible expenses related to the provision of Services; (2) Budget records for 2019 and 2020; payroll, time records, and human resource records to support costs incurred for payroll expenses related to the provision of Services; (3) Receipts of purchases made relating to the Services; (4) Contracts and subcontracts entered into to provide the Services, and all documents related to such contracts; (5) All reports, auditors, or other monitoring of subcontractors; (6) All documents supporting the provision of Services; (7) All internal and external communications (including email) related to the Services; and (8) All investigative files and inquiry reports involving the Services.

Records of Contractor. A. During the performance of this Contract and for a period of five years after completion of performancethe final payment is made, Contractor shall maintain all records related to this Contract, in accordance with generally accepted accounting practices, including records of Contractor’s costs for performance under this Contract and records of Contractor’s Reimbursable Expenses. B. Contractor shall keep and make records available for inspection and audit by representatives of the City upon reasonable written notice. C. Records to be retained include, but are not limited to: (1) General ledger and subsidiary ledgers used to account for the receipt of funds from the City and the disbursements of such funds for eligible expenses related to the provision of Services; (2) Budget records for 2019 2020 and 2020through the fiscal year of this Contract; payroll, time records, and human resource records to support costs incurred for payroll expenses related to the provision of Services; (3) Receipts of purchases made relating to the Services; (4) Contracts and subcontracts entered into to provide the Services, and all documents related to such contracts; (5) All reports, auditors, or other monitoring of subcontractors; (6) All documents supporting the provision of Services; (7) All internal and external communications (including email) related to the Services; and (8) All investigative files and inquiry reports involving the Services.

Records of Contractor. A. During the performance of this Contract and for a period of five years after completion of performancethe final payment is made, Contractor shall maintain all records related to this Contract, in accordance with generally accepted accounting practices, including records of Contractor’s costs for performance under this Contract and records of Contractor’s Reimbursable Expenses. B. Contractor shall keep and make records available for inspection and audit by representatives of the City upon reasonable written notice. C. Records to be retained include, but are not limited to: (1) General ledger and subsidiary ledgers used to account for the receipt of funds from the City and the disbursements of such funds for eligible expenses related to the provision of Services; (2) Budget records for 2019 and 2020; payroll, time records, and human resource records to support costs incurred for payroll expenses related to the provision of Services; (3) Receipts of purchases made relating to the Services; (4) Contracts and subcontracts entered into to provide the Services, and all documents related to such contracts; (5) All reports, auditors, or other monitoring of subcontractors; (6) All documents supporting the provision of Services; (7) All internal and external communications (including email) related to the Services; and (8) All investigative files and inquiry reports involving the Services.