Common use of Release to Perform Representational Duties Clause in Contracts

Release to Perform Representational Duties. The following provisions do not apply to Union representatives who have been released from duties on an ongoing basis under Section 6B: (1) When a representative requests and is granted official time to perform a representational function, he/she will inform the supervisor of the amount of time needed and the category of official time. The Official Time Request Form (see Appendix B) will be used to record official time. All stewards will use the Official Time Request Form when requesting official time. All approvals or disapprovals of official time will result in the Union representative being given a copy of the form at the time of approval or disapproval. Reason for disapproval will be documented. (2) Collaboration between supervisors and Union officials is required to assure that job duties are accomplished and official time is granted, as needed. Union representatives are encouraged to request official time as far in advance as practical. (3) If a representative cannot be released when requested due to work related reasons, the representative will be released as soon as practical thereafter. For education employees, the release time may be scheduled in non-contact time such as teacher preparation periods, or in residential programs during the time students are in class or scheduled elsewhere. If a delay in releasing a representative for representational functions involves a situation with a collective bargaining agreement contractual time limit, the time limit will be extended equal to the delay. (4) Permission must be obtained by the representative from the supervisor of the employee he/she is to visit in any representational matters. (5) The representative will inform the appropriate supervisor upon return to official duties. (6) Union officials will be granted official time for contract administration in accordance with the provisions of this agreement to perform such duties as reviewing Management’s proposals concerning negotiations and changes in policies, practices and matters concerning working conditions; performing representational functions; receiving, reviewing, preparing and presenting grievances; handling complaints; third party proceedings; preparing for negotiations; negotiating; and contacting other Union officers regarding aforementioned functions.

Release to Perform Representational Duties. The following provisions do not apply to A. Union representatives who have been released from duties are on 100% official time will report to his/her Union office to perform their representational functions when not in travel status or teleworking. When 100% Union representatives travel within their region but do not require travel orders, they will notify their supervisor or designee of their intended location(s). The Parties agree to continue the Memorandum of Understanding concerning Telework for NFFE Union Representatives, effective January 12, 2012 and incorporate the Memorandum into this Agreement as Appendix C. B. The release procedures contained in this section only apply to less-than 100% official time representatives. 1. When Union representatives need official time to perform their representational duties, it will be requested on an ongoing basis individual, case-by-case basis. Union representatives are required to obtain approval from their immediate supervisor or designee before using official time under Section 6B: (1) When this Agreement. If the supervisor or designee is not available, the Union representative will leave a message for the supervisor or designee. Normally, if a Union representative requests and is granted official time release, in accordance with the terms of this Article, to perform a representational function, he/she will inform the supervisor of the amount of time needed release should be granted immediately so long as staffing and the category of official timeworkload permit. The Official Time Request Form (see Appendix B) will be used to record official time. All stewards will use the Official Time Request Form when requesting official time. All approvals or disapprovals of official time will result in the Union representative being given a copy of the form at the time of approval or disapproval. Reason for disapproval will be documented. (2) Collaboration between supervisors and Union officials is required to assure that job duties are accomplished and official time is granted, as needed. Union representatives are encouraged to request official time as far in advance as practical. (3) If a representative When release cannot be released when requested due to work related reasonsaccomplished immediately, the representative will be released as soon as practical thereafterpossible. 2. For education employeesThis release should, generally, be of short duration, normally less than one day. However the Parties recognize that some circumstances may warrant release time may be scheduled for one day or more. In those cases the Union representative should seek release in non-contact time such as teacher preparation periods, or in residential programs during the time students are in class or scheduled elsewhereadvance. If a delay in releasing supervisor would otherwise approve a representative request for representational functions involves a situation with a collective bargaining agreement contractual annual leave for that time limitfrom the employee, the time limit will be extended equal supervisor should normally approve the request to the delayuse official time. (4) Permission must be obtained 3. If the representative requires one hour or more official time than what was originally approved by the representative from the supervisor of the employee supervisor, he/she will obtain advanced approval for the additional time from the approving official. If the approving official is to visit not available, the Union representative will leave a message and will document the time used in any representational mattersaccordance with paragraph B(1) of Section 5 above upon his/her return. (5) The 4. When a Union representative has completed the use of official time, that representative will inform notify his or her supervisor or designee, if available, upon returning to his/her work station. If the appropriate supervisor upon return or designee is not available, the representative will email or leave a message with his/her supervisor or designee to official dutiesnotify the supervisor or designee of the time of his/her return. (5. Management may delay or reschedule approved official time in the event unforeseen workload requires such adjustment. 6) . Supervisors and Union officials will be granted cooperate in scheduling the use of official time so as to best meet the needs of the Agency for contract administration in accordance with customer service and the provisions needs of this agreement the Union to perform such duties as reviewing Management’s proposals concerning negotiations and changes in policies, practices and matters concerning working conditions; performing representational functions; receiving, reviewing, preparing and presenting grievances; handling complaints; third party proceedings; preparing for negotiations; negotiating; and contacting other Union officers regarding aforementioned functionsprovide representation to the bargaining unit.