Common use of Reporting and Applications for Reimbursement Clause in Contracts

Reporting and Applications for Reimbursement. 17. The Lead Beneficiary can only submit an Application for Reimbursement to the Joint Technical Secretariat if it is accompanied by proof of progress of the Project. Therefore the Lead Beneficiary has to submit a Project Progress Report alongside each Application for Reimbursement, consisting of the description of the activities carried out and their outputs and results during the reporting period, further consisting of a financial report presenting the financial progress of the Project compared to the approved Application Form. Even if no expenditures were incurred in a reporting period, the Project Progress Report shall be submitted in due time to the Joint Technical Secretariat. 18. The Lead Beneficiary has to submit the Project Progress Report and the Application for Reimbursement for each four-month reporting period from the project starting date indicated in Article 2.1. The Lead Beneficiary is entitled to submit a Start-up Project Progress Report within 90 calendar days from the conclusion of the Subsidy Contract, in case the Project was approved with preparation costs to be co-financed or if the starting date of the Project precedes the conclusion date of the present Contract. In this case the first Project Progress Report shall cover the period between the signature of the Contract and the end of the first four-month reporting period. The Project Progress Reports and the Applications for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days from the end date of each reporting period. The reporting periods and the actual deadlines for submission are indicated in Article 4.13. 19. Additional obligatory deadlines to submit an Application for Reimbursement may be set by the Managing Authority in order to avoid decommitment of Community contribution at programme level. 20. The Start-up Project Progress Report and Application for Reimbursement (if any) have to cover the preparation costs of the Project and/or the project expenditure incurred between the starting date of the Project and the conclusion date of the present Contract. In case no Start-up Project Progress Report and Application for Reimbursement is submitted, the abovementioned costs have to be included in the first Project Progress Report and Application for Reimbursement at the latest, covering the first reporting period as indicated in Article 5.13. 21. The Final Project Progress Report and Application for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days after the end date of the Project as indicated in Article 2.2. 22. The language of each report is English. The applicable format of the Project Progress Report, Application for Reimbursement and the Declarations on validation of expenditure are defined for the Programme and are obligatory to use. The Lead Beneficiary has to complete and submit the Project Progress Report and the Application for Reimbursement online through the Front Office surface of the XXXX 0000-0000 (the monitoring and information system of the Programme; hereinafter referred to as the system). Access to the system is only permitted by means of an individual username and password. The Rules of Use of the system are set in Annex V. of this contract. Further rules on reporting – including the documents to be submitted with the Project Progress Report – are set in the Project Implementation Handbook. 23. The Application for Reimbursement submitted by the Lead Beneficiary shall contain only validated expenditure and shall be supported by the Declarations on validation of expenditure issued by the designated Control Bodies. The Lead Beneficiary shall ensure that the expenditure presented by the Project Partners participating in the Project has been incurred for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project Partners described in the Application Form in Annex I. 24. In compliance with point e) of Article 96(1) of the IPA Implementing Regulation, the Lead Beneficiary shall verify that the expenditure presented by each of its Project Partners has been validated by the designated Control Body of the Project Partner. The designated Control Bodies and the national level control requirements for each Participating Country are available in the Control Guidelines for Project Partners. 25. In case the Declarations on validation of expenditure are not received from each Project Partner for a given reporting period, the Lead Beneficiary shall submit the Application for Reimbursement on the basis of the Declarations on validation of expenditure available for the reporting deadline. The expenditures of the Project Partner not validated for the given reporting period within the deadline can be requested only for the next reporting deadline to the reporting period concerned. 26. The Lead Beneficiary shall submit the Application for Reimbursement in Euro, based on the Declarations on validation of expenditure issued in Euro by the designated Control Bodies. 27. Project Partners from Participating Countries which have not adopted the Euro as their currency shall convert into Euro the amounts of expenditure in the list of invoices incurred in national currency before submission for validation to the responsible Control Body of the Participating Country. The expenditures shall be converted into Euro using the monthly accounting exchange rate of the European Commission in force in the month in which the expenditure is submitted by the Project Partner to the Control Body. 28. The exchange rate risk is borne by the Lead Beneficiary or Project Partner concerned. 29. The Lead Beneficiary shall request the reimbursement of the Community contribution on the basis of the following table: Reporting period (dd/mm/yyyy) Deadline for submission of the Project Progress Report and Application for Reimbursement (dd/mm/yyyy) Indicative spending forecast EUR 4 5 Total 30. The indicative spending forecasts of the Project as set out in point 13. above remain unchanged for the whole project implementation period. The Lead Beneficiary has the possibility to deviate from the spending forecasts considering that in case of n+3 decommitment resulting from underspedings compared to the spending forecast, the Managing Authority is entitled to decommit the Project by reducing the original project budget and the corresponding Community contribution. 31. In case of a decision on the decommitment of the Project, the Managing Authority initiates the amendment of the present Contract. The Addendum to the Subsidy Contract has to be signed by both Parties. 32. The Lead Beneficiary upon request by the Joint Technical Secretariat shall submit Project Follow-up Reports, proving the sustenance of the project outputs. Follow-up reports shall cover 12-month periods from the end date of the Project and shall be submitted to the Joint Technical Secretariat within 15 calendar days from the end of the reporting periods. 33. The Lead Beneficiary has to provide immediate information to the Joint Technical Secretariat about circumstances which delay, hinder or make impossible the implementation of the Project, as well as about any circumstances which represent a change of the reimbursement conditions and frameworks as laid down in the present Contract or which entitle the Managing Authority to reduce or demand repayment of the Community contribution entirely or in part. Immediate information shall also be provided in case the Project has not been or cannot be fully implemented by carrying out the planned activities, the planned outputs and results or by achieving at least 80 % of the quantifiable outputs, or if the Project cannot or could not be implemented in due time. In case that the Project cannot be implemented in line with the time schedule determined in the Application Form and in Annex I, as well as in line with the payment schedule specified in point 13. of the present Article, the fact has to be reported immediately to the Joint Technical Secretariat in order to seek written approval. The request for approval does not imply the approval.

Reporting and Applications for Reimbursement. 174.1. The Lead Beneficiary can only submit an Application for Reimbursement to the Joint Technical Secretariat if it is accompanied by proof of progress of the Project. Therefore Therefore, the Lead Beneficiary has to submit a Report (means Project Progress Report report or Final project report) alongside each Application for Reimbursement, consisting of the description of the activities carried out and their outputs and results during the reporting period, further consisting of a financial report presenting the financial progress of the Project compared to the approved Application Formform. Even if no expenditures were incurred in a reporting period, the Project Progress Report report (and the Final project report) shall be submitted in due time to the Joint Technical Secretariat. 184.2. The Lead Beneficiary has to submit the Project Progress Report report and the Application for Reimbursement for each four-month reporting period from the project starting date indicated in ArticleArticle 2. 2.11. The Lead Beneficiary is entitled to submit a Start-up Project Progress Report within 90 calendar days from the conclusion of the Subsidy Contract, in case the Project was approved with preparation costs to be co-financed or if the starting date of the Project precedes the conclusion date of the present Contract. In this case the first Project Progress Report shall cover the period between the signature of the Contract and the end of the first four-month reporting period. The Project Progress Reports and the Applications for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days from the end date of each reporting period. The reporting periods and the actual deadlines for submission are indicated in Article 4.134.14. 194.3. Additional obligatory deadlines to submit an Application for Reimbursement may be set by the Managing Authority in order to avoid decommitment of Community EU contribution at programme level. 204.4. The Start-up first Project Progress Report report and Application for Reimbursement (if any) have to cover the preparation costs of the Project and/or the project expenditure incurred between the starting date of the Project and the conclusion date of the present Contract. In case no Start-up Project Progress Report and Application for Reimbursement is submitted, the abovementioned costs have to be included in the first Project Progress Report and Application for Reimbursement at the latest, covering as well as the first reporting period as indicated in Article 5.13Article 4.14. Only budget lines foreseen in the present Contract and only Project partners involved according to the Application form can be considered for Application for Reimbursement. 214.5. The Final Project Progress Report project report and Application for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days after the end date of the Project as indicated in Article 2.2. 224.6. The language of each report is English. The applicable format forms and tools of the Project Progress Report, Application for Reimbursement and the Declarations Declaration on validation Validation of expenditure Expenditure are defined for the Programme and are obligatory to use. The Lead Beneficiary has to complete and submit the Project Progress Report Reports and the Application Applications for Reimbursement online through the Front Office surface of the XXXX 0000-0000 (the monitoring and information system of the Programme; hereinafter referred to as the system). Access according to the system is only permitted by means of an individual username and password. The Rules of Use of the system are set in Annex V. of this contract. Further rules on reporting – including the documents to be submitted with the Project Progress Report – are set in the Project Implementation HandbookBeneficiary’s manual. 234.7. The Application for Reimbursement submitted by the Lead Beneficiary shall contain only validated expenditure and shall be supported by the Declarations on validation Validation of expenditure Expenditure issued by the designated Control Bodies. Therefore, each partner has the obligation to ensure that its expenditures are checked and validated by a controller from the state on whose territory it is located, before the reimbursement request is submitted. 4.8. The Lead Beneficiary shall ensure that the expenditure presented by the Project Partners participating in the Project partners has been incurred for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project Partners partners as described in the Application Form in Annex I.Xxxxx X. 244.9. In compliance with point ePoint 2 (d) of Article 96(1) 13 of the IPA Implementing ETC Regulation, the Lead Beneficiary shall verify ensure that the expenditure presented by each of its Project Partners Beneficiary has been validated by the designated Control Body of the Project PartnerBody. The designated Control Bodies and the base for national level control requirements for each Participating Country both Member States are available in the Control Guidelines for Project PartnersGuide on eligible expenditures. 254.10. In case the Declarations on validation Validation of expenditure Expenditure are not received from each Project Partner Beneficiary for a given reporting period, the Lead Beneficiary shall submit the Application for Reimbursement on the basis of the Declarations on validation Validation of expenditure Expenditure available for the reporting deadline. The expenditures of the Project Partner partners not validated submitted for validation for the given reporting period within the deadline can be requested only for the next reporting deadline to the reporting period concerned, with the exception of preparation costs. Preparation costs can be requested only in the first reporting period. In other case the decision of the Monitoring Committee is needed. 264.11. The Lead Beneficiary shall submit the Application for Reimbursement in EuroEUR, based on the Declarations on validation Validation of expenditure Expenditure issued in Euro EUR by the designated Control BodiesBodies of the Project partners. 274.12. Project Partners partners from Participating Countries Member States which have not adopted the Euro EUR as their currency shall convert into Euro EUR the amounts of expenditure in the list of invoices incurred in national national/or other currency before submission for validation to the responsible Control Body of the Participating CountryMember State. The expenditures shall be converted into Euro EUR using the monthly accounting exchange rate rate1 of the European Commission in force in the month in during which the that expenditure is firstly submitted in the given reporting period for validation by the Project Partner partners to the Control Body. 284.13. The exchange rate risk is borne by the Lead Beneficiary or Project Partner Beneficiary concerned. 294.14. The Lead Beneficiary shall request the reimbursement of the Community EU contribution on the basis of the following table: Reporting period (dd/mm/yyyy) Deadline for submission of the Project Progress Report reports and Application Applications for Reimbursement (dd/mm/yyyy) Indicative spending forecast EUR of ERDF contribution (EUR) 1 1.10.2017 – 31.1.2018 1.5.2018 29,750.00 2 1.2.2018 – 31.5.2018 29.8.2018 152,745.00 3 1.6.2018 – 30.9.2018 29.12.2018 328,672.73 4 1.10.2018 – 31.1.2019 1.5.2019 348,160.00 5 Total 30. 1.2.2019 – 31.5.2019 29.8.2019 196,052.50 6 1.6.2019 – 30.9.2019 29.12.2019 186,270.70 Total 1,241,650.93 € 1 The indicative spending forecasts monthly exchange rates of the Project as set out in point 13. above remain unchanged for European Commission are available at the whole project implementation periodwebsite of the European Commission: xxxx://xx.xxxxxx.xx/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm 4.15. The Lead Beneficiary has the possibility to deviate from the indicative spending forecasts considering that in case of n+3 “n+3” decommitment resulting from underspedings underspending compared to the spending forecast, the Managing Authority is entitled to decommit the Project by reducing the original project budget and the corresponding Community EU contribution. 314.16. In case of a decision on the decommitment of the Project, the Managing Authority initiates the amendment of the present Contract. The Addendum modification of the contract in case of decommitment at project level shall take the form of a decision of the Managing Authority, which will be notified to the Subsidy Contract has Lead Beneficiary, and which becomes part of the contract. In case of a decision on the decommitment of the project, the Lead Beneficiary shall submit a revised budget and Application Form, reflecting the decommitment, within two weeks following the receipt of MA’s notification. In case of failure to respect the deadline, the decommitment shall be signed by both Partiesapplied proportionally to all budgetary lines. 324.17. The Lead Beneficiary upon request by the Joint Technical Secretariat shall submit Project Followfollow-up Reportsreports concerning investment type of projects, proving the sustenance of the project outputs. FollowDetails about the content and submission of Project follow-up reports shall cover 12-month periods from are regulated in the end date of Beneficiary’s manual valid for the Project and shall be submitted to the Joint Technical Secretariat within 15 calendar days from the end of the reporting periodsgiven Call for proposals. 334.18. The Lead Beneficiary has to provide immediate information to the Joint Technical Secretariat about circumstances which delay, hinder or make impossible the implementation of the Project, as well as about any circumstances which represent a change of the reimbursement conditions and frameworks as laid down in the present Contract or which entitle the Managing Authority to reduce or demand repayment of the Community EU contribution entirely or in part. Immediate information shall also be provided in case the Project has not been or cannot be fully implemented by carrying out the planned activities, the planned outputs activities and results or moreover by achieving at least 80 % per cent of the quantifiable outputs, output indicators or if the Project cannot or could not be implemented in due time. In case that the Project cannot be implemented in line with the time schedule determined in the Application Form and in Annex I, I as well as in line with the payment schedule specified in point 13. Point 13 of the present Article, the fact has to be reported immediately via Project report to the Joint Technical Secretariat in order to seek written approvalSecretariat. The request for approval This reporting of underspending does not imply exempt for the approvalpossible n+3 decommitment.

Reporting and Applications for Reimbursement. 171. The Lead Beneficiary can only submit an Application for Reimbursement to the Joint Technical Secretariat if it is accompanied by proof of progress of the Project. Therefore Therefore, the Lead Beneficiary has to submit a Report (means Project Progress Report report or Final project report) alongside each Application for Reimbursement, consisting of the description of the activities carried out and their outputs and results during the reporting period, further consisting of a financial report presenting the financial progress of the Project compared to the approved Application Formform. Even if no expenditures were incurred in a reporting period, the Project Progress Report report (and the Final project report) shall be submitted in due time to the Joint Technical Secretariat. 182. The Lead Beneficiary has to submit the Project Progress Report report and the Application for Reimbursement for each four-month reporting period from the project starting date indicated in Article 2.1. The Lead Beneficiary is entitled to submit a Start-up Project Progress Report within 90 calendar days from the conclusion of the Subsidy Contract, in case the Project was approved with preparation costs to be co-financed or if the starting date of the Project precedes the conclusion date of the present Contract. In this case the first Project Progress Report shall cover the period between the signature of the Contract and the end of the first four-month reporting period. The Project Progress Reports and the Applications for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days from the end date of each reporting period. The reporting periods and the actual deadlines for submission are indicated in Article 4.13. 193. Additional obligatory deadlines to submit an Application for Reimbursement may be set by the Managing Authority in order to avoid decommitment of Community EU contribution at programme level. 204. The Start-up first Project Progress Report report and Application for Reimbursement (if any) have to cover the preparation costs of the Project and/or the project expenditure incurred between the starting date of the Project and the conclusion date of the present Contract. In case no Start-up Project Progress Report and Application for Reimbursement is submitted, the abovementioned costs have to be included in the first Project Progress Report and Application for Reimbursement at the latest, covering as well as the first reporting period as indicated in Article 5.134. 2113. Only budget lines foreseen in the present Contract and only Project partners involved according to the Application form can be considered for Application for Reimbursement. 5. The Final Project Progress Report project report and Application for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days after the end date of the Project as indicated in Article 2.2. 226. The language of each report is English. The applicable format forms and tools of the Project Progress Report, Application for Reimbursement and the Declarations Declaration on validation Validation of expenditure Expenditure are defined for the Programme and are obligatory to use. The Lead Beneficiary has to complete and submit the Project Progress Report Reports and the Application Applications for Reimbursement online through the Front Office surface of the XXXX 0000-0000 (the monitoring and information system of the Programme; hereinafter referred to as the system). Access to the system is only permitted by means of an individual username and password. The Rules of Use of the system are set in Annex V. of this contract. Further rules on reporting – including the documents to be submitted with the Project Progress Report Reports – are set in the Project Implementation HandbookBeneficiary’s manual. 237. The Application for Reimbursement submitted by the Lead Beneficiary shall contain only validated expenditure and shall be supported by the Declarations on validation Validation of expenditure Expenditure issued by the designated Control Bodies. The Lead Beneficiary shall ensure that the expenditure presented by the Project Partners participating in the Project partners has been incurred for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project Partners partners as described in the Application Form in Annex I. 248. In compliance with point ePoint 2 (d) of Article 96(1) 13 of the IPA Implementing ETC Regulation, the Lead Beneficiary shall verify ensure that the expenditure presented by each of its Project Partners Beneficiary has been validated by the designated Control Body of the Project PartnerBody. The designated Control Bodies and the base for national level control requirements for each Participating Country both Member States are available in the Control Guidelines for Project PartnersGuide on eligible expenditures. 259. In case the Declarations on validation Validation of expenditure Expenditure are not received from each Project Partner Beneficiary for a given reporting period, the Lead Beneficiary shall submit the Application for Reimbursement on the basis of the Declarations on validation Validation of expenditure Expenditure available for the reporting deadline. The expenditures of the Project Partner partners not validated submitted for validation for the given reporting period within the deadline can be requested only for the next reporting deadline to the reporting period concerned, with the exception of preparation costs. Preparation costs can be requested only in the first reporting period. In other case the decision of the Monitoring Committee is needed. 2610. The Lead Beneficiary shall submit the Application for Reimbursement in EuroEUR, based on the Declarations on validation Validation of expenditure Expenditure issued in Euro EUR by the designated Control BodiesBodies of the Project partners. 2711. Project Partners partners from Participating Countries Member States which have not adopted the Euro EUR as their currency shall convert into Euro EUR the amounts of expenditure in the list of invoices incurred in national national/or other currency before submission for validation to the responsible Control Body of the Participating CountryMember State. The expenditures shall be converted into Euro EUR using the monthly accounting exchange rate of the European Commission in force in the month in during which the that expenditure is firstly submitted in the given reporting period for validation by the Project Partner partners to the Control BodyBody.1 1 The monthly exchange rates of the European Commission are available at the website of the European Commission: xxxx://xx.xxxxxx.xx/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm. 2812. The exchange rate risk is borne by the Lead Beneficiary or Project Partner Beneficiary concerned. 2913. The Lead Beneficiary shall request the reimbursement of the Community EU contribution on the basis of the following table: Reporting period (dd/mm/yyyy) Deadline for submission of the Project Progress Report reports and Application Applications for Reimbursement (dd/mm/yyyy) Indicative spending forecast EUR 4 5 Total 30. The indicative spending forecasts of the Project as set out in point 13. above remain unchanged for the whole project implementation period. The Lead Beneficiary has the possibility to deviate from the spending forecasts considering that in case of n+3 decommitment resulting from underspedings compared to the spending forecast, the Managing Authority is entitled to decommit the Project by reducing the original project budget and the corresponding Community contribution. 31. In case of a decision on the decommitment of the Project, the Managing Authority initiates the amendment of the present Contract. The Addendum to the Subsidy Contract has to be signed by both Parties. 32. The Lead Beneficiary upon request by the Joint Technical Secretariat shall submit Project Follow-up Reports, proving the sustenance of the project outputs. Follow-up reports shall cover 12-month periods from the end date of the Project and shall be submitted to the Joint Technical Secretariat within 15 calendar days from the end of the reporting periods. 33. The Lead Beneficiary has to provide immediate information to the Joint Technical Secretariat about circumstances which delay, hinder or make impossible the implementation of the Project, as well as about any circumstances which represent a change of the reimbursement conditions and frameworks as laid down in the present Contract or which entitle the Managing Authority to reduce or demand repayment of the Community ERDF contribution entirely or in part. Immediate information shall also be provided in case the Project has not been or cannot be fully implemented by carrying out the planned activities, the planned outputs and results or by achieving at least 80 % of the quantifiable outputs, or if the Project cannot or could not be implemented in due time. In case that the Project cannot be implemented in line with the time schedule determined in the Application Form and in Annex I, as well as in line with the payment schedule specified in point 13. of the present Article, the fact has to be reported immediately to the Joint Technical Secretariat in order to seek written approval. The request for approval does not imply the approval.(EUR)

Reporting and Applications for Reimbursement. 171. The Lead Beneficiary can only submit an Application for Reimbursement to the Joint Technical Secretariat if it is accompanied by proof of progress of the Project. Therefore There- fore the Lead Beneficiary has to submit a Project Progress Report alongside each Application for Reimbursement, consisting of the description of the activities carried out and their outputs and results during the reporting period, further consisting of a financial report presenting the financial progress of the Project compared to the approved ap- proved Application Form. Even if no expenditures were incurred in a reporting periodpe- riod, the Project Progress Report shall be submitted in due time to the Joint Technical Techni- cal Secretariat. 182. The Lead Beneficiary has to submit the Project Progress Report and the Application for Reimbursement for each four-month reporting period from the project starting date indicated in Article 2.1. The Lead Beneficiary is entitled to submit a Start-up Project Progress Report within 90 calendar days from the conclusion of the Subsidy Contract, in case the Project was approved with preparation costs to be co-financed or if the starting date of the Project precedes the conclusion date of the present Contract. In this case the first Project Progress Report shall cover the period between the signature sig- nature of the Contract and the end of the first four-month reporting period. The Project Pro- ject Progress Reports and the Applications for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days from the end date of each reporting period. The reporting periods and the actual deadlines for submission are indicated in Article 4.135.13. 193. Additional obligatory deadlines to submit an Application for Reimbursement may be set by the Managing Authority in order to avoid decommitment of Community contribution contri- bution at programme level. 204. The Start-up Project Progress Report and Application for Reimbursement (if any) have to cover the preparation costs of the Project and/or the project expenditure incurred in- curred between the starting date of the Project and the conclusion date of the present pre- sent Contract. In case no Start-up Project Progress Report and Application for Reimbursement Re- imbursement is submitted, the abovementioned costs have to be included in the first Project Progress Report and Application for Reimbursement at the latest, covering the first reporting period as indicated in Article 5.13. 215. The Final Project Progress Report and Application for Reimbursement have to be submitted to the Joint Technical Secretariat within 90 calendar days after the end date of the Project as indicated in Article 2.2. 226. The language of each report is English. The applicable format of the Project Progress Pro- xxxxx Report, Application for Reimbursement and the Declarations Declaration on validation of expenditure are defined for the Programme and are obligatory to use. The Lead Beneficiary has to complete and submit the Project Progress Report and the Application Appli- cation for Reimbursement online through the Front Office surface of the XXXX 0000-0000 IMIS 2007- 2013 (the monitoring and information system of the Programme; hereinafter referred to as the system). Access to the system is only permitted by means of an individual username and password. The Rules of Use of the system are set in Annex V. IV. of this contract. Further rules on reporting – including the documents to be submitted with the Project Progress Report – are set in the Project Implementation Handbook. 237. The Application for Reimbursement submitted by the Lead Beneficiary shall contain only validated expenditure and shall be supported by the Declarations on validation of expenditure issued by the designated Control Bodies. The Lead Beneficiary shall ensure that the expenditure presented by the Project Partners participating in the Project has been incurred for the purpose of implementing the Project and that it corresponds to the activities agreed between the Project Partners described in the Application Form in Annex I. 248. In compliance with point e) of Article 96(1) of the IPA Implementing Regulation, the The Lead Beneficiary shall verify that the expenditure presented by each of its Project Pro- ject Partners has been validated by the designated Control Body of the Project PartnerPart- ner. The designated Control Bodies and the national level control requirements for each Participating Country are available in the respective Control Guidelines for Project PartnersGuidelines. 259. In case the Declarations on validation of expenditure are not received from each Project Partner for a given reporting period, the Lead Beneficiary shall submit the Application for Reimbursement on the basis of the Declarations on validation of expenditure ex- penditure available for the reporting deadline. The expenditures of the Project Partner not validated for the given reporting period within the deadline can be requested only for the next reporting deadline to the reporting re- porting period concerned. 2610. The Lead Beneficiary shall submit the Application for Reimbursement in Euro, based on the Declarations on validation of expenditure issued in Euro by the designated Control Bodies. 2711. Project Partners from Participating Countries which have not adopted the Euro as their currency shall convert into Euro the amounts of expenditure in the list of invoices in- voices incurred in national currency before submission for validation to the responsible respon- sible Control Body of the Participating Country. The expenditures shall be converted into Euro using the monthly accounting exchange rate of the European Commission Commis- sion1 in force in the month in which the expenditure is submitted by the Project Partner Part- ner to the Control Body. 2812. The exchange rate risk is borne by the Lead Beneficiary or Project Partner concerned.con- cerned. 1 The monthly exchange rates of the European Commission are available at website of the Euro- pean Commission: xxxx://xx.xxxxxx.xx/budget/inforeuro/ 2913. The Lead Beneficiary shall request the reimbursement of the Community contribution contribu- tion on the basis of the following table: Reporting period (dd/mm/yyyy) Deadline for submission of the Project Progress Report and Application for Reimbursement (dd/mm/yyyy) Indicative spending forecast EUR 4 5 fore- cast2 (EUR) Total 30. The indicative spending forecasts of the Project as set out in point 13. above remain unchanged for the whole project implementation period14. The Lead Beneficiary has the possibility to deviate from the spending forecasts considering con- sidering that in case of n+3 decommitment resulting from underspedings compared to the spending forecast, the Managing Authority is entitled to decommit the Project by reducing the original project budget and the corresponding Community contributioncontribu- tion. 3115. In case of a decision on the decommitment of the Project, the Managing Authority initiates the amendment of the present Contract. The Addendum to the Subsidy Contract has to be signed by both Parties. 3216. The Lead Beneficiary upon request by the Joint Technical Secretariat shall submit Project Follow-up Reports, proving the sustenance of the project outputs. Follow-up reports shall cover 12-month periods from periods, the first period beginning at the end date of the Project and shall be submitted to the Joint Technical Secretariat within 15 calendar calen- dar days from the end of the reporting periods. 3317. The Lead Beneficiary has to provide immediate information to the Joint Technical Secretariat about circumstances which delay, hinder or make impossible the implementation imple- mentation of the Project, as well as about any circumstances which represent a change of the reimbursement conditions and frameworks as laid down in the present Contract or which entitle the Managing Authority to reduce or demand repayment of the Community contribution entirely or in part. Immediate information shall also be provided in case the Project has not been or cannot be fully implemented by carrying out the planned activities, the planned outputs out- puts and results or by achieving at least 80 % of the quantifiable outputs, or if the Project cannot or could not be implemented in due time. In case that the Project cannot be implemented in line with the time schedule determined in the Application Form and in Annex II., as well as in line with the payment schedule specified in point point 13. of the present Article, the fact has to be reported immediately to the Joint Technical Tech- nical Secretariat in order to seek written approval. The request for approval does not imply the approval.