Common use of Reporting Schedule Clause in Contracts

Reporting Schedule. For each of the seven performance categories, the Metrics Plan establishes: the methodology for the performance metrics and measuring progress; parameters for setting baselines, interim and final performance targets and outcomes; and the frequency by which DHS must report data and information to the Co-Neutrals and the public. The Co-Neutrals recognize that reporting on such a broad range of metrics can be challenging and requires multiple levels of verification by DHS before accurate data can be submitted to the Co-Neutrals. This is true not only for reporting progress but also for establishing baselines of current performance and setting target outcomes. Given this, the Co-Neutrals and DHS have been using an iterative process to establish baselines and targets. This is an ongoing process for some metrics due to DHS’ need to further refine and ensure accuracy and consistency in its data collection and reporting. In other areas, changes in policy and practice under the Pinnacle Plan will also shift the state’s performance and consequently the parameters for setting baselines and measuring progress in the future. The Metrics Plan includes the full schedule by when DHS agreed to submit data to the Co- Neutrals in order to set remaining baselines and targets. With respect to the frequency of DHS’ progress and data reports, DHS will issue standardized monthly, quarterly and semi-annual reports for the seven performance categories. DHS Standardized Reporting1 Monthly Quarterly Semi-Annually Maltreatment in Care (MIC) Xxxxxx Homes & TFCs Caseworker Visitation Shelters Caseloads Placement Stability Permanency DHS’ first monthly report, issued in July 2013, includes data for four of the performance areas for June 2013: newly developed xxxxxx homes and therapeutic xxxxxx care homes (TFC), caseworker visits, shelter usage, and child maltreatment in care (MIC).3 This commentary reports on the sufficiency of data for these performance areas only. As summarized in the table above and established by the Metrics Plan, DHS will begin reporting on the other three performance areas in the coming months (between October 2013 and January 2014). The Co-Neutrals will comment on the adequacy of DHS’ data for these additional performance areas (caseloads, placement stability and permanency) in their next report. The remainder of this report includes:  Findings on Adequacy of Data to Assess Progress (Section II); and  Summary of Progress and Challenges for DHS (Section III). 1 In its semi-annual data reports, DHS will include the standard monthly and quarterly data, and provide aggregated, semi-annual data with deeper, trend-line, and cross-metric analysis. 2 In its first report only on placement stability and permanency issued in January 2014, DHS will provide a quarterly report of data from July-September 2013 on these and all other metrics. All future semi-annual reports on placement stability and permanency, as well as the aggregated six-months data for the other five performance categories, will align with the federal six-month reporting periods of October - March and April – September. 3 There is a 90 day lag in the MIC data DHS reports to allow for the standard program review that occurs after a final determination is made in the investigation of a referral of abuse/neglect.

Reporting Schedule. For each of the seven performance categories, the Metrics Plan establishes: the methodology for the performance metrics and measuring progress; parameters for setting baselines, interim and final performance targets and outcomes; and the frequency by which DHS must report data and information to the Co-Neutrals and the public. The Co-Neutrals recognize that reporting on such a broad range of metrics can be challenging and requires multiple levels of verification by DHS before accurate data can be submitted to the Co-Neutrals. This is true not only for reporting progress but also for establishing baselines of current performance and setting target outcomes. Given this, the Co-Neutrals and DHS have been using an iterative process to establish baselines and targets. This is an ongoing process for some metrics due to DHS’ need to further refine and ensure accuracy and consistency in its data collection and reporting. In other areas, changes in policy and practice under the Pinnacle Plan will also shift the state’s performance and consequently the parameters for setting baselines and measuring progress in the future. The Metrics Plan includes the full schedule by when DHS agreed to submit data to the Co- Neutrals in order to set remaining baselines and targets. With respect to the frequency of DHS’ progress and data reports, DHS will issue standardized monthly, quarterly and semi-annual reports for the seven performance categories. DHS Standardized Reporting1 Monthly Quarterly Semi-Annually Maltreatment in Care (MIC) Xxxxxx Homes & TFCs Caseworker Visitation Shelters Caseloads Placement Stability Permanency 1st Report Issued July 2013 1st Report Issued October 2013 1st Report Issued2 January 2014 DHS’ first monthly report, issued in July 2013, includes data for four of the performance areas for June 2013: newly developed xxxxxx homes and therapeutic xxxxxx care homes (TFC), caseworker visits, shelter usage, and child maltreatment in care (MIC).3 This commentary reports on the sufficiency of data for these performance areas only. As summarized in the table above and established by the Metrics Plan, DHS will begin reporting on the other three performance areas in the coming months (between October 2013 and January 2014). The Co-Neutrals will comment on the adequacy of DHS’ data for these additional performance areas (caseloads, placement stability and permanency) in their next report. The remainder of this report includes:  ▪ Findings on Adequacy of Data to Assess Progress (Section II); and  ▪ Summary of Progress and Challenges for DHS (Section III). 1 In its semi-annual data reports, DHS will include the standard monthly and quarterly data, and provide aggregated, semi-annual data with deeper, trend-line, and cross-metric analysis. 2 In its first report only on placement stability and permanency issued in January 2014, DHS will provide a quarterly report of data from July-September 2013 on these and all other metrics. All future semi-annual reports on placement stability and permanency, as well as the aggregated six-months data for the other five performance categories, will align with the federal six-month reporting periods of October - March and April – September. 3 There is a 90 day lag in the MIC data DHS reports to allow for the standard program review that occurs after a final determination is made in the investigation of a referral of abuse/neglect.

Reporting Schedule. For each of the seven performance categories, the Metrics Plan establishes: the methodology for the performance metrics and measuring progress; parameters for setting baselines, interim and final performance targets and outcomes; and the frequency by which DHS must report data and information to the Co-Neutrals and the public. The Co-Neutrals recognize that reporting on such a broad range of metrics can be challenging and requires multiple levels of verification by DHS before accurate data can be submitted to the Co-Neutrals. This is true not only for reporting progress but also for establishing baselines of current performance and setting target outcomes. Given this, the Co-Neutrals and DHS have been using an iterative process to establish baselines and targets. This is an ongoing process for some metrics due to DHS’ need to further refine and ensure accuracy and consistency in its data collection and reporting. In other areas, changes in policy and practice under the Pinnacle Plan will also shift the state’s performance and consequently the parameters for setting baselines and measuring progress in the future. The Metrics Plan includes the full schedule by when DHS agreed to submit data to the Co- Neutrals in order to set remaining baselines and targets. With respect to the frequency of DHS’ progress and data reports, DHS will issue standardized monthly, quarterly and semi-annual reports for the seven performance categories. DHS Standardized Reporting1 Monthly Quarterly Semi-Annually Maltreatment in Care (MIC) Xxxxxx Homes & TFCs Caseworker Visitation Shelters Caseloads Placement Stability Permanency 1st Report Issued July 2013 1st Report Issued October 2013 1st Report Issued2 January 2014 DHS’ first monthly report, issued in July 2013, includes data for four of the performance areas for June 2013: newly developed xxxxxx homes and therapeutic xxxxxx care homes (TFC), caseworker visits, shelter usage, and child maltreatment in care (MIC).3 This commentary reports on the sufficiency of data for these performance areas only. As summarized in the table above and established by the Metrics Plan, DHS will begin reporting on the other three performance areas in the coming months (between October 2013 and January 2014). The Co-Neutrals will comment on the adequacy of DHS’ data for these additional performance areas (caseloads, placement stability and permanency) in their next report. The remainder of this report includes:  ▪ Findings on Adequacy of Data to Assess Progress (Section II); and  ▪ Summary of Progress and Challenges for DHS (Section III). 1 In its semi-annual data reports, DHS will include the standard monthly and quarterly data, and provide aggregated, semi-annual data with deeper, trend-line, and cross-metric analysis. 2 In its first report only on placement stability and permanency issued in January 2014, DHS will provide a quarterly report of data from July-September 2013 on these and all other metrics. All future semi-annual reports on placement stability and permanency, as well as the aggregated six-months data for the other five performance categories, will align with the federal six-month reporting periods of October - March and April – September. 3 There is a 90 day lag in the MIC data DHS reports to allow for the standard program review that occurs after a final determination is made in the investigation of a referral of abuse/neglect.