Common use of Requesting Party Retains Consent Forms Electronically Clause in Contracts

Requesting Party Retains Consent Forms Electronically. ‌ If the Requesting Party chooses to retain the Consent Forms electronically or store them on removable electronic media (such as CDs), the Requesting Party must: (1) password protect any electronic files used for storage; (2) restrict access to the files to the Responsible Company Official and/or his or her designee; and (3) put in place and follow adequate disaster recovery procedures. When using either of the electronic storage means, the Requesting Party must destroy the original paper Consent Forms. SSA may make onsite inspections of the requester’s site, including a systems review, to ensure that the Requesting Party has taken the above required precautions to protect the Consent Forms and the information contained therein and to assess overall system security. In addition, each Authorized User must certify to SSA that: (i) he or she will submit requests to SSA only when he or she has information, knowledge, or a reasonable belief that the requests are supported by the requisite Consent Forms, and (ii) any request submitted to SSA without the requisite consent form is subject to legal penalties and could lead to termination of this User Agreement.

Requesting Party Retains Consent Forms Electronically. ‌ If the Requesting Party chooses to retain the Consent Forms electronically or store them on removable electronic media (such as CDs), the Requesting Party must: (1) password protect any electronic files used for storage; (2) restrict access to the files to the Responsible Company Official and/or his or her designee; and (3) put in place and follow adequate disaster recovery procedures. When using either of the electronic storage means, the Requesting Party must destroy the original paper Consent Forms. SSA may make onsite inspections of the requester’s site, including a systems review, to ensure that the Requesting Party has taken the above required precautions to protect the Consent Forms and the information contained therein and to assess overall system security. In addition, each Authorized User must certify to SSA that: (i) he or she will submit requests to SSA only when he or she has information, knowledge, or a reasonable belief that the requests are supported by the requisite Consent Forms, and (ii) any request submitted to SSA without the requisite consent form is subject to legal penalties and could lead to termination of this User Agreement.

Requesting Party Retains Consent Forms Electronically. ‌ If the Requesting Party chooses to retain the Consent Forms electronically or store them on removable electronic media (such as CDs), the Requesting Party must: (1) password protect any electronic files used for storage; (2) restrict access to the files to the Responsible Company Official and/or his or her designeeAuthorized Users; and (3) put in place and follow adequate disaster recovery procedures. When using either of the electronic storage means, the Requesting Party must destroy the original paper Consent Forms. SSA may make onsite inspections of the requester’s site, including a systems review, to ensure that the Requesting Party has taken the above required precautions to protect the Consent Forms and the information contained therein and to assess overall system security. Each request submitted to SSA must contain a data field indicating that the Requesting Party has received a valid signed and dated Consent Form for that request in accordance with all requirements under this User Agreement. In addition, each Authorized User User, as part of the registration as an Authorized User, must certify to SSA that: (i) he or she will submit requests to SSA only when he or she has information, knowledge, or a reasonable belief that the requests are supported by the requisite Consent Forms, and (ii) any request submitted to SSA without the requisite consent form is subject to legal penalties and could lead to termination of this User Agreement.