Common use of Requests and Assignment of Light Duty Clause in Contracts

Requests and Assignment of Light Duty. Work (a) All requests for light duty work assignments are to be treated fairly by each department and the Occupational Medical Services unit. (b) Applications for light duty assignment, available through the Occupational Medical Services' intranet site and the employee's Department, must be completed by the employee and submitted to his/her Department Head or designee. This application must be accompanied by a copy of the Health Status Report from Occupational Medical stating that the employee is temporarily unable to perform his/her regular duties due to medical reasons. (c) Primary responsibility for the assignment of light duty status employees rests with the Department to which the employee is assigned. (d) Departments will identify and maintain an inventory of tasks that may be performed by individuals on light duty. The inventory will be forwarded to the Light Duty Review Committee, with the length of time specified to complete the tasks listed. The inventory may be utilized for employees assigned to their respective departments and/or employees from other departments. Priority access to this inventory will be given to employees whose light duty assignment is a result of a compensable on-the-job injury. (e) Departmental officials shall determine within 5 work days whether a light duty assignment within the department is available. (f) In the event that a department does not have tasks that may be performed by light duty personnel, then the affected employee will be immediately referred to the Light Duty Review Committee by the department for consideration of temporary assignment in another department. Referrals to the Light Duty Review Committee must be accompanied by documentation of department efforts to provide a light duty assignment. (g) The Light Duty Review Committee will identify within 10 working days tasks available in other departments where an employee could temporarily be assigned. Recommendations of the Light Duty Review Committee will be forwarded to the Chief Administrative Officer for decision. If an employee is assigned light duty work in another department, the employee will remain on the payroll of the department to which he/she was originally assigned. (h) If the Light Duty Review Committee is unsuccessful in identifying a light duty assignment and the employee is still interested in placement, then the employee may request additional efforts through the OHR Director (and/or the Chief Administrative Officer). (i) Light duty work assignments will not exceed 6 months. Once approved for light duty the affected employee must meet with the Employee Medical Examiner at least once a month. The Employee Medical Examiner may extend the light duty assignment on a month by month basis up to a maximum of 6 months. In the event a disagreement arises as to whether or not an employee is eligible for continued light duty, the affected employee may be sent for an independent medical examination. At the expiration of the 6-month light duty period the Employee Medical Examiner shall also recommend whether a reasonable accommodation or other administrative action should be pursued. Light duty assigned under this section shall be limited to one instance per injury. Requests for additional light duty assignments beyond that of the original assignment shall be denied. (j) In the event of extreme circumstances where the recuperation period surrounding on-the- job injuries, as referenced in Article 17 of this agreement, extends beyond 6 months, the light duty assignment may be extended at the sole discretion of the Employee Medical Examiner to match the above referenced recuperation period. (k) The Light Duty Review Committee will consist of 3 bargaining unit employees and 3 management representatives. Union representatives will consist of: one from SLT unit, one from OPT unit, and one at-large member. Management representatives will consist of: one from affirmative action personnel, one from Risk Management/Safety Unit, and one at-large management representative.

Requests and Assignment of Light Duty. Work (a) All requests for light duty work assignments are to be treated fairly by each department and the Occupational Medical Services unit. (b) Applications for light duty assignment, available through the Occupational Medical Services' ’ intranet site and the employee's ’s Department, must be completed by the employee and submitted to his/her Department Head or designee. This application must be accompanied by a copy of the Health Status Report from Occupational Medical stating that the employee is temporarily unable to perform his/her regular duties due to medical reasons. (c) Primary responsibility for the assignment of light duty status employees rests with the Department to which the employee is assigned. (d) Departments will identify and maintain an inventory of tasks that may be performed by individuals on light duty. The inventory will be forwarded to the Light Duty Review Committee, with the length of time specified to complete the tasks listed. The inventory may be utilized for employees assigned to their respective departments and/or employees from other departments. Priority access to this inventory will be given to employees whose light duty assignment is a result of a compensable on-the-job injury. (e) Departmental officials shall determine within 5 work days whether a light duty assignment within the department is available. (f) In the event that a department does not have tasks that may be performed by light duty personnel, then the affected employee will be immediately referred to the Light Duty Review Committee by the department for consideration of temporary assignment in another department. Referrals to the Light Duty Review Committee must be accompanied by documentation of department efforts to provide a light duty assignment. (g) The Light Duty Review Committee will identify within 10 l0 working days tasks available in other departments where an employee could temporarily be assigned. Recommendations of the Light Duty Review Committee will be forwarded to the Chief Administrative Officer for decision. If an employee is assigned light duty work in another department, the employee will remain on the payroll of the department to which he/she was originally assigned. (h) If the Light Duty Review Committee is unsuccessful in identifying a light duty assignment and the employee is still interested in placement, then the employee may request additional efforts through the OHR Director (and/or the Chief Administrative Officer). (i) Light duty work assignments will not exceed 6 months. Once approved for light duty the affected employee must meet with the Employee Medical Examiner at least once a month. The Employee Medical Examiner may extend the light duty assignment on a month by month basis up to a maximum of 6 months. In the event a disagreement arises as to whether or not an employee is eligible for continued light duty, the affected employee may be sent for an independent medical examination. At the expiration of the 6-6 month light duty period the Employee Medical Examiner shall also recommend whether a reasonable accommodation or other administrative action should be pursued. Light duty assigned under this section shall be limited to one instance per injury. Requests for additional light duty assignments beyond that of the original assignment shall be denied. (j) In the event of extreme circumstances where the recuperation period surrounding on-the- the-job injuries, as referenced in Article 17 of this agreement, extends beyond 6 months, the light duty assignment may be extended at the sole discretion of the Employee Medical Examiner to match the above referenced recuperation period. (k) The Light Duty Review Committee will consist of 3 bargaining unit employees and 3 management representatives. Union representatives will consist of: one from SLT unit, one from OPT unit, and one at-large member. Management representatives will consist of: one from affirmative action personnel, one from Risk Management/Safety Unit, and one at-large management representative.

Requests and Assignment of Light Duty. Work (a) All requests for light duty work assignments are to be treated fairly by each department and the Occupational Medical Services unit. (b) Applications for light duty assignment, available through the Occupational Medical Services' ’ intranet site and the employee's ’s Department, must be completed by the employee and submitted to his/her Department Head or designee. This application must be accompanied by a copy of the Health Status Report from Occupational Medical stating that the employee is temporarily unable to perform his/her regular duties due to medical reasons. (c) Primary responsibility for the assignment of light duty status employees rests with the Department to which the employee is assigned. (d) Departments will identify and maintain an inventory of tasks that may be performed by individuals on light duty. The inventory will be forwarded to the Light Duty Review Committee, with the length of time specified to complete the tasks listed. The inventory may be utilized for employees assigned to their respective departments and/or employees from other departments. Priority access to this inventory will be given to employees whose light duty assignment is a result of a compensable on-the-job injury. (e) Departmental officials shall determine within 5 work days whether a light duty assignment within the department is available. (f) In the event that a department does not have tasks that may be performed by light duty personnel, then the affected employee will be immediately referred to the Light Duty Review Committee by the department for consideration of temporary assignment in another department. Referrals to the Light Duty Review Committee must be accompanied by documentation of department efforts to provide a light duty assignment. (g) The Light Duty Review Committee will identify within 10 l0 working days tasks available in other departments where an employee could temporarily be assigned. Recommendations of the Light Duty Review Committee will be forwarded to the Chief Administrative Officer for decision. If an employee is assigned light duty work in another department, the employee will remain on the payroll of the department to which he/she was originally assigned. (h) If the Light Duty Review Committee is unsuccessful in identifying a light duty assignment and the employee is still interested in placement, then the employee may request additional efforts through the OHR Director (and/or the Chief Administrative Officer). (i) Light duty work assignments will not exceed 6 months. Once approved for light duty the affected employee must meet with the Employee Medical Examiner at least once a month. The Employee Medical Examiner may extend the light duty assignment on a month by month basis up to a maximum of 6 months. In the event a disagreement arises as to whether or not an employee is eligible for continued light duty, the affected employee may be sent for an independent medical examination. At the expiration of the 6-month light duty period the Employee Medical Examiner shall also recommend whether a reasonable accommodation or other administrative action should be pursued. Light duty assigned under this section shall be limited to one instance per injury. Requests for additional light duty assignments beyond that of the original assignment shall be denied. (j) In the event of extreme circumstances where the recuperation period surrounding on-the- the-job injuries, as referenced in Article 17 of this agreement, extends beyond 6 months, the light duty assignment may be extended at the sole discretion of the Employee Medical Examiner to match the above referenced recuperation period. (k) The Light Duty Review Committee will consist of 3 bargaining unit employees and 3 management representatives. Union representatives will consist of: one from SLT unit, one from OPT unit, and one at-large member. Management representatives will consist of: one from affirmative action personnel, one from Risk Management/Safety Unit, and one at-large management representative.