Requests to Correct or Amend Personnel Files Sample Clauses

Requests to Correct or Amend Personnel Files. A. An employee shall have the right to request a correction or make an amendment to his or her personnel file. The request shall be: (1) made in writing; (2) filed with the Executive Director of Human Resources; and (3) filed within thirty (30) days of the date that the employee first knew or should have known of the allegedly inaccurate or incomplete information. B. Each written request shall: (1) identify the personnel record that the employee is seeking to correct or amend; (2) state the precise correction or amendment requested; (3) state the reason that the correction or amendment is being sought; and (4) include a statement that the records are, in the employee’s belief, currently inaccurate or incomplete. A request that does not reasonably comply with these requirements shall be returned to the employee with an explanation of the reason for the rejection and a statement that the employee may re-file a corrected written request within fourteen (14) calendar days. C. Within thirty (30) days after a compliant written request has been timely filed, the Executive Director of Human Resources or his or her designee shall: (1) make the requested correction or amendment and inform the employee in writing of that action; (2) inform the employee in writing of the College’s refusal to make the requested correction or amendment and the reason for the refusal; or (3) inform the employee that the request will not be acted upon if there is a legal reason for the inaction. D. Although not grievable, if the College’s determination is a refusal to correct or amend, the employee may file a concise statement of disagreement concerning the College’s refusal. The statement of disagreement shall: (1) include the reason for the requested correction or amendment; (2) include the reason for the disagreement with the College’s refusal; and (3) contain a maximum of five (5) one-sided pages, with a maximum page size of 8-1/2 X 11 inches. E. If the personnel file is disclosed to third parties, the statement of disagreement shall also be disclosed.
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Related to Requests to Correct or Amend Personnel Files

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