Common use of RETENTION OF RECORDS AND REPORTS Clause in Contracts

RETENTION OF RECORDS AND REPORTS. 1. Unless otherwise specified in this Grant, the Grantee shall preserve and make available, all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum of the five (5) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee shall notify KDADS of any circumstances which impair the integrity or security of such materials during the retention period. 2. The Grantee agrees that authorized federal and state representatives, including but not limited to, personnel of KDADS; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant period and during the five (5) year post-grant period. Delivery of and access to the records shall be at no cost to the State. 3. Grant records and documents must be made available for inspection by KDADS personnel or their associates within a reasonable timeframe.

RETENTION OF RECORDS AND REPORTS. 1. Unless otherwise specified in this Grant, the Grantee shall preserve and make available, all of its books, documents, papers, records and other evidence involving transactions related to this Grant for a minimum of five (5) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum of the five (5) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee shall notify KDADS of any circumstances which impair the integrity or security of such materials during the retention period. 2. The Grantee agrees that authorized federal and state representatives, including but not limited to, personnel of KDADS; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant period and during the five (5) year post-grant period. Delivery of and access to the records shall be at no cost to the State. 3. Grant records and documents must be made available for inspection by KDADS personnel or their associates within a reasonable timeframe.

RETENTION OF RECORDS AND REPORTS. 1. Unless otherwise specified in this GrantAgreement, the Grantee Provider shall preserve and make available, available all of its books, documents, papers, records and other evidence involving transactions related to this Grant Agreement for a minimum of five six (56) State fiscal years from the date of the expiration or termination of this agreement. Matters involving litigation shall be kept for the minimum of the five six (56) year period or for one (1) year following the termination of litigation, including all appeals, whichever is longer. Grantee The Provider shall notify KDADS Beacon of any circumstances which impair the integrity or security of such materials during the retention period. 2. The Grantee Provider agrees that authorized federal and state representatives, including but not limited to, personnel of Beacon or KDADS; independent auditors acting on behalf of the State; and/or federal agencies shall have access to and the right to examine records during the grant contract period and during the five six (56) year post-grant contract period. Delivery of and access to the records shall be at no cost to the State. Failure to provide clinical records pursuant to this Addendum may result in recoupment efforts. 3. Grant records and documents must be made available for inspection by KDADS personnel or their associates within a reasonable timeframe.