Common use of Role Specific Competencies Clause in Contracts

Role Specific Competencies. Problem Solving Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers. Process Management Good at figuring out the process necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  Southern DHB staff  Vendors & Suppliers  Internal and external auditors  Ministry of Health PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience Knowledge and Skills  Accuracy with numbers  Computer literate  Experience in working with accounting systems  Demonstrable skills with MS Excel and MS Word Personal Qualities  Be innovative and self-motivated  Goal orientated and customer focused  Ability to deal with people and work as part of a busy team  Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions of the Southern DHB.  Assist with month end and year-end financial preparation and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation in a team environment in which the Southern DHB objectives and plans can be achieved and performance enhanced.  Support the philosophy and values of the Board mission and values among all employees  Xxxxxx and support commitment to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. .....................................................................

Role Specific Competencies. Problem Solving Uses rigorous logic Listening Practices attentive and methods active listening; has the patience to solve difficult problems with effective solutions; probes all fruitful sources for answershear people out; can see hidden problems; is excellent at honest analysis; looks beyond accurately restate the obvious and doesn’t stop at the first answersopinions of others even when he/she disagrees. Process Management Good at figuring out the process processes necessary to get things done; knows how to organize organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tn't; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  • Southern DHB staff  Vendors & Suppliers  Internal • Patients and external auditors  Ministry whanau • Managers at all levels of Health the organisation • Visitors • Stakeholders PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably • Minimum level 2 years’ tertiary study and/or Accounting Technician qualified NCEA. Experience  A minimum of • At least 2 years’ general accounting work years clerical administration experience • Administrative experience within the Health Sector Knowledge and Skills  Accuracy with numbers  Computer literate  Experience in working with accounting • High standard of interpersonal communication skills, including written and verbal. • Knowledge of office systems  Demonstrable skills with MS and procedures. • Evidence of good literacy and numeracy skills. • Excellent computer skills, including knowledge of Microsoft Word, Excel and MS Word Outlook (e-mail). • Ability to understand and follow written or verbal instructions. • Digital dictation experience Personal Qualities  Be innovative and self-motivated  Goal orientated and customer focused  • Sets high standards of performance • Ability to deal work well in a team and xxxxxx good interpersonal relationship. • Willing to support and assist other staff as required. • Respect the privacy of individuals when dealing with people and work as part of personal information. • Attention to detail a busy team  priority • Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality demonstrate strong personal initiative KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Service Support Contribute as an active team member within Provide high quality, timely and accurate confidential administrative support to the finance team service, ensuring efficient and effective service delivery • Set up and maintain effective electronic and paper filing systems and procedures relevant to support the functions service, enabling quick access to information. • Identify potential improvements to systems and processes to ensure the continuous improvement of administrative duties. • Demonstrate attention to detail and accuracy. • Demonstrate a willingness to adapt to changing needs of the Southern DHBservice.  Assist • Evaluates situations and identifies existing or potential problems andopportunities. • Demonstrate excellent customer service skills, by listening and interacting with month end stakeholders in a courteous, polite and year-end financial preparation responsive manner while adhering to relevant established protocols. • All duties performed to a high standard. • Prompt response to requests. • Enquires are handled efficiently, promptly and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policiesappropriately.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  • Efficient transaction processing  Accuracy of returns  transactional processing. • Adherence to work practice in line with organisational and finance policies  policies. • Accurate high quality documentation produced in a timely manner. • Incoming phone calls and visitors are given exceptional customer service. • Prioritise work to ensure efficient service delivery. • Recognise that everyone is entitled to consideration and respectful care without prejudice. Referrals • To provide an efficient referral loading service for the specialities • Ensure the triaging of all referrals to the departments are completed in a timely manner • Declined referrals notification sent to GPs as per process and in a timely manner • Computerise details and description of referrals into the patient management system. Ensuring data collection is accurate, and processes are followed as required. • All referrals to be loaded into system within 24hours of date stamp • Appropriate triage forms (grading form) are attached to the referral with accurate patient details entered onto the form and sent to the triaging clinician for grading (paper referrals) • Electronic referrals review daily (minimum) and load into patient management system then register in HCS. (desk file with instructions). This sends them to the triaging clinician • If a triaged referral returns declined close the referral in iPM and send appropriate rejection of referral letter to GP and patient advising them of decline. Individual and Team participation and cross cover Performance • Participate as a team member to ensure the best outcome for other finance roles  Training the organisation. • Actively engage with and support colleagues, taking personal responsibility for ensuring effective working relationships with all team members • Work to ensure a cohesive, positive and highly motivated team environment, with responsibility for effective skills transfer and knowledge share. • Prioritise own workload and manage own time effectively. • Information is communicated in a courteous and sensitive manner. • When workload allows, proactively assist other staff. • Keep an up to date desk file to enable relief staff to pick up duties without disruption to the workflow. • Be able to work efficiently and effectively unsupervised. • Active participation in the team. • Collegial support and strong working relationships evident with other team members. • Demonstrate a pleasant, accepting and helpful attitude. • All duties performed to a high level standard. • The routine of the service is uninterrupted. • Work in conjunction with other staff  Feedback from suppliers and clients Team Performance and Development Participation in the department to provide a team environment in which the Southern DHB objectives and plans quality service.(inclusive of housekeeping duties) • Maintain a current up to date desk file so relief staff can be achieved and performance enhanced.  Support the philosophy and values carry out all duties of the Board mission position if required. Reception • Provide excellent customer service using SDHB values to provide Reception duties • Using a courteous and values among all employees  Xxxxxx sensitive manner greet patients as they present to reception desk • Ascertain the details required by MOH and support commitment to achieving up date the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation Southland patient management system • Print new labels as required • Assist with DHB policies and work proceduresqueries. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational Values. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. Values.  • Research undertaken is robust and well considered.  • Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ......................................................................

Role Specific Competencies. Problem Solving Uses rigorous logic Listening Practices attentive and methods active listening; has the patience to solve difficult problems with effective solutions; probes all fruitful sources for answershear people out; can see hidden problemsaccurately restate the opinions of others even when he/she disagrees. Informing Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is excellent at honest analysistimely with information. Priority Setting Spends his/her time and the time of others on what’s important; looks beyond quickly zeros in on the obvious critical few and doesn’t stop at puts the first answers. Process Management Good at figuring out the process necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure ittrivial many aside; can see opportunities for synergy quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks, creates focus. Interpersonal Savvy Relates well to all kinds of people – up, down, and integration where others can’tsideways, inside and outside the organisation; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizationsdefuse even high-tension situations comfortably. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  Southern DHB • Nurse Directors • South Island Regional / National Peers • Charge Nurse Managers / Unit Managers • Timaru Hospital • Medical staff  Vendors & Suppliers  Internal and external auditors  Ministry of Health • Rural Sites using MedChart • Nurse Educators • • Digital Team • • Nursing staff • PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  • Registered Nurse with current APC (NCNZ). • Preferably a current user of ePA • Preferably hold a relevant postgraduate qualification related to education and / or information technology. • Have current Level 3 PDRP portfolio (or demonstrate ability to meet the evidential requirements for Level 3). • Training Qualifications. Experience • Knowledge and/or experience of education program development. • Advanced computer literacy. • Demonstrated leadership and people management ability. • Ability to work collaboratively across a range of teams. • Understanding of policies and regulations for healthcare in New Zealand. • Understanding of current issues in clinical practice. • Excellent communication skills. • A minimum of four years’ high school education systematic approach to all tasks, with NCEA Level 2, School Certificate or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience tasks completed without close supervision. • Demonstrated conflict resolution and change management skills. • Knowledge and Skills  Accuracy • Good verbal and written skills including experience in formal business documentation. • Ability to communicate effectively and adjust approach as required. • Sound organisation, attention to detail and time management. • Performs all assigned tasks without close supervision. • Does not need assistance to resolve problems that have dealt with numbers  Computer literate  Experience before. • Excellent verbal and written skills including experience in working formal business documentation. • Excellent ability to communicate effectively and adjust approach as required. • Excellent organisation, attention to detail and time management. • Performs all assigned tasks without close supervision. • Does not need assistance to resolve problems that have dealt with accounting systems  Demonstrable skills with MS Excel and MS Word before. Personal Qualities  Be innovative • Commitment and self-motivated  Goal orientated and customer focused  Ability personal accountability. • Excellent interpersonal skills, including ability to deal work effectively with people and work as part of a busy team  Ability to organise an effective work schedule  High at all levels of honestythe organisation. • Acts with discretion, sensitivity and integrity at all times. • Is adaptable and confidentiality flexible – open to change (positive or negative). • Maintains an exceptionally high level of confidentiality. KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties measures Professional responsibility: Deliverables • Accepts responsibility for ensuring that his/her nursing practice and responsibilities General Accounting Support Contribute as an active team member within conduct meet the finance team to support the functions standards of the professional, ethical and relevant legislated requirements. • Demonstrates the ability to apply the principles of the Treaty of Waitangi to nursing practice. • Meets and maintains organisational mandatory requirements for nurses • Attains and maintains area specific mandatory requirements and key accountabilities • Engages in appraisal systems with manager • Professional Portfolio current– PDRP preferred Portfolio • APC Communication, Leadership & Interpersonal skills • Create and maintain a productive working environment by acting as a role model, demonstrating commitment to Southern DHBvalues.  Assist • Establish and maintain sound working relationships. • Participate in key projects to improve the effectiveness and efficiency of service delivery. • Speak and write clearly, conveying essential information without unnecessary complexity. • Network with month end peers in other districts to stay informed of issues / changes etc. • Support e-Medication implementations within other South Island Hospitals by sharing knowledge and year-end financial preparation experience as required. Actively participate in the team driven patient focused approach to ePA Development, Delivery and reporting  Reconciliation Evaluation of the Electronic Prescribing and analysis of various accounts  Liaising Administration (MedChart) education program • Provide appropriate training (1:1, group, remote) to all staff who use or need to be familiar with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (MedChart, including but not limited to); - Creating: o Nursing staff to meet identified competency levels o Other clinical staff, amendingincluding pharmacy, capitalisation SMOs and disposing RMOs. o Nursing and medical students • Prepare, in collaboration with eMed team members, education material (paper & electronic) to ensure the safe use of assets electronic Prescribing and Administration, targeting specific employee groups and modes of delivery. • Lead the delivery of regular MedChart education sessions across a range of settings, including but not limited to MedChart Champion Study Days, MedChart Champion regular meetings, xxxx in-services. • Test program components align with requirements of appropriate professional bodies, eg NCNZ Domains of Practice for the RN and EN scopes. Participate in the Fixed Assets Register - Monitoring 24/7 roster to support Medchart use in the clinical environment. • You respond positively to requests for assistance in own and reporting other areas, demonstrating adaptability and willingness. • You produce work that complies with Southern processes and reflects best practice. • Research undertaken is robust and well considered. To demonstrate effective interpersonal relationship skills • Establishes, maintains and concludes therapeutic interpersonal relationships with patient. • Communicates in an appropriate and professional manner, verbal and written • Practises nursing in a negotiated partnership with the patient and family/whanau where and when possible. • Communicates effectively with patients and family/whanau and members of the health care team. • Maintains privacy and confidentiality in accordance with HIP Code, Southern policies and procedures etc. • Behaves respectfully and with tolerance towards patients, colleagues and members of the wider healthcare team • Privacy Act, Informed Consent and Code of Rights adhered to • Abides by NCNZ Code of Conduct and Professional Boundaries guidelines To participate in inter-professional health care and quality improvement • Xxxxxxxxxxxx and participates with colleagues and members of the health care team to facilitate and co- ordinate care. • Recognises and values the roles and skills of all members of the health care team in the delivery of care. • Initiates referrals to other members of the health care team in a timely manner. When required, assists in formulating and reviewing nursing standards, procedures and guidelines. • Initiates timely referrals to other services in timely and thorough manner • Engages in team and MD meetings as appropriate • Engages in and initiates appropriate audit processes • Attends MDT meetings to progress patient through health care journey • Consistently participates and where appropriate co- ordinates multi-disciplinary team meetings and family conferences, representing the nursing perspective of patient needs, and enacting outcomes appropriately. • Appropriate representation eg. infection control, quality role, pressure injury • Participates in activities which monitor/audit delivery of quality patient care eg, certification processes, and current or retrospective nursing audits. • May be the xxxx/department representative on assets professional nursing and/or other committees. • Shares s knowledge and networks with nursing colleagues within and external to Southern. • Engages in submission processes • Develops and/or participates in activities which monitor and audit nursing practice and quality patient health outcomes. Quality and Risk • Adherence to Southern’s Performance Excellence and Quality Improvement Strategy. • Regularly visit all MedChart areas, engaging with staff, monitoring system usage and processes and providing answers to questions and investigating issues. • Regularly check MedChart hardware to ensure it is fully functional and fit for purpose. Resolve issues or refer as appropriate. • Provide on the spot training or assistance to staff as required. • Up-skill staff on any system changes, upgrades or enhancements as required • Monitor Safety 1st and assist in the investigation of any incidents involving the system. • Monitor facets of the system, including but not limited to the pre-admission xxxx. • System testing as required. • Continually test the systems and processes to ensure program standards are met. • Maintain transparent audit systems and processes including maintenance of participant databases. • • Demonstrates competence in emergency procedures, e.g. fire, and CPR Personal Development • Active participation in local, regional and national networks as required. • Involvement in development, review and implementation of policy and procedure related to the program as required. • Demonstrated commitment to professional development through own ongoing learning and development. • Actively promote and disseminate information about the program. • Work in collaboration with colleagues within Southern to streamline program and associated processes. • Completes Fire, CPR training and updates regularly as required by Southern’s policies and procedures. Identifies, takes appropriate action and promptly reports clinical, Occupational Safety & Health and security incidents • Evidence of assisting in the maintenance of Digital equipment (including asset stock takeseg Laptops, Off-line charts) and capital expenditure - Reconciliation where necessary, promptly reports unsafe or malfunctioning equipment • Health Informatics New Zealand (XXXX) Membership • Maintains standards for safety, hygiene and medico- legal requirements Self Management • Manages own time adopting a disciplined approach to establishing and following priorities of Fixed Assets Register work. • Exhibits self-confidence. • Engages in appraisal. • Demonstrate general analytical and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Trackfunctional ability, monitor and report project expenditure  Assist with the development capacity to formulate suitable strategies, solve problems and make correct decisions. • Demonstrate personal resourcefulness and decisiveness. • Self directed learning and up-skilling of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation in a team environment in which the Southern DHB objectives and plans can be achieved and performance enhanced.  Support the philosophy and values any areas of the Board mission system that are new or require clarity. • Be flexible and values among all employees  Xxxxxx anticipate rather than respond to change. • Demonstrate sound problem resolution skills. Exhibit self-confidence and support commitment a depth of knowledge. • Relationships are developed and maintained with own peer group for robust peer review and support. Health and Safety • Southern is committed to achieving the highest level of health and safety, including identification safety for its staff. You are expected to take initiative and reporting of all hazards, assistance in resolving identify report and resolve issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staffthemselves or others in the organisation. As an employee of the Southern District Health Board, the health and working safety of clients and colleagues, as well as your own, are your responsibility. You are expected to work safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively to actively participate in continuous quality improvement as per Standards, Policies health and Procedures within the Health Board  Report any unusual incidents safety programmes in your area. It is expected that you will report all accidents or occurrences, especially those which may give rise potential hazards to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually • Meets and maintains organisational and area specific mandatory requirements. • Familiar with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive hazard register for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. .....................................................................area.

Role Specific Competencies. Problem Solving Uses rigorous logic Listening Practices attentive and methods active listening; has the patience to solve difficult problems with effective solutions; probes all fruitful sources for answershear people out; can see hidden problems; is excellent at honest analysis; looks beyond accurately restate the obvious and doesn’t stop at the first answersopinions of others even when he/she disagrees. Process Management Good at figuring out the process processes necessary to get things done; knows how to organize organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tn't; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  • Southern DHB staff  Vendors & Suppliers  Internal • Patients and external auditors  Ministry whanau • Managers at all levels of Health the organisation • Visitors • Stakeholders PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably • Minimum level 2 years’ tertiary study and/or Accounting Technician qualified NCEA. Experience  A minimum of • At least 2 years’ general accounting work years clerical administration experience • Administrative experience within the Health Sector Knowledge and Skills  Accuracy with numbers  Computer literate  Experience in working with accounting • High standard of interpersonal communication skills, including written and verbal. • Knowledge of office systems  Demonstrable skills with MS and procedures. • Evidence of good literacy and numeracy skills. • Excellent computer skills, including knowledge of Microsoft Word, Excel and MS Word Outlook (e-mail). • Ability to understand and follow written or verbal instructions. • Sets high standards of performance • Ability to work well in a team and xxxxxx good interpersonal relationship. • Willing to support and assist other staff as required. • Respect the privacy of individuals when dealing with personal information. • Attention to detail a priority • Ability to demonstrate strong personal initiative Personal Qualities  Be innovative and self-motivated  Goal orientated and customer focused  Ability to deal with people and work as part of a busy team  Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Service Support Contribute as an active team member within Provide high quality, timely and accurate confidential administrative support to the finance team service, ensuring efficient and effective service delivery • Set up and maintain effective electronic and paper filing systems and procedures relevant to support the functions service, enabling quick access to information. • Identify potential improvements to systems and processes to ensure the continuous improvement of administrative duties. • Demonstrate attention to detail and accuracy. • Demonstrate a willingness to adapt to changing needs of the Southern DHBservice.  Assist • Evaluates situations and identifies existing or potential problems andopportunities. • Demonstrate excellent customer service skills, by listening and interacting with month end stakeholders in a courteous, polite and year-end financial preparation responsive manner while adhering to relevant established protocols. • All duties performed to a high standard. • Prompt response to requests. • Enquires are handled efficiently, promptly and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policiesappropriately.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  • Efficient transaction processing  Accuracy of returns  transactional processing. • Adherence to work practice in line with organisational and finance policies  policies. • Accurate high quality documentation produced in a timely manner. • Incoming phone calls and visitors are given exceptional customer service. • Prioritise work to ensure efficient service delivery. • Recognise that everyone is entitled to consideration and respectful care without prejudice. Referrals • To provide an efficient referral loading service for the specialities • Ensure the triaging of all referrals to the departments are completed in a timely manner • Declined referrals notification sent to GPs as per process and in a timely manner • Computerise details and description of referrals into the patient management system. Ensuring data collection is accurate, and processes are followed as required. • All referrals to be loaded into system within 24hours of date stamp • Appropriate triage forms (grading form) are attached to the referral with accurate patient details entered onto the form and sent to the triaging clinician for grading (paper referrals) • Electronic referrals review daily (minimum) and load into patient management system then register in HCS. (desk file with instructions). This sends them to the triaging clinician • If a triaged referral returns declined close the referral in iPM and send appropriate rejection of referral letter to GP and patient advising them of decline. Individual and Team participation and cross cover Performance • Participate as a team member to ensure the best outcome for other finance roles  Training the organisation. • Actively engage with and support colleagues, taking personal responsibility for ensuring effective working relationships with all team members • Work to ensure a cohesive, positive and highly motivated team environment, with responsibility for effective skills transfer and knowledge share. • Prioritise own workload and manage own time effectively. • Information is communicated in a courteous and sensitive manner. • When workload allows, proactively assist other staff. • Keep an up to date desk file to enable relief staff to pick up duties without disruption to the workflow. • Be able to work efficiently and effectively unsupervised. • Active participation in the team. • Collegial support and strong working relationships evident with other team members. • Demonstrate a pleasant, accepting and helpful attitude. • All duties performed to a high level standard. • The routine of the service is uninterrupted. • Work in conjunction with other staff  Feedback from suppliers and clients Team Performance and Development Participation in the department to provide a team environment in which the Southern DHB objectives and plans quality service, (inclusive ofhousekeeping duties). • Maintain a current up to date desk file so relief staff can be achieved and performance enhanced.  Support the philosophy and values carry out all duties of the Board mission position if required. Reception • Provide excellent customer service using SDHB values to provide Reception duties • Using a courteous and values among all employees  Xxxxxx sensitive manner greet patients as they present to reception desk • Ascertain the details required by MOH and support commitment to achieving update the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation Southland patient management system • Print new labels as required • Assist with DHB policies and work proceduresqueries. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational Values. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. Values.  • Research undertaken is robust and well considered.  • Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ......................................................................

Role Specific Competencies. Listening Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees. Problem Solving Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t n't stop at the first answers. answers Process Management Good at figuring out the process processes necessary to get things done; knows how to organize organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tn't; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  Southern DHB staff  Vendors & Suppliers  Internal • Chief Financial Officer • Contractors • Building and external auditors  Ministry of Health Property Staff • Rural Hospital Staff • IT Staff • • Group Managers • • Clinical and Nurse Directors • • Service Managers • • Clinical Leaders • • Clinical Charge Nurses • • Unit Managers • • Other SDHB Staff • PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four • Current Registered Electrician registration and practising license. • Must hold a class 1 (minimum) current driver’s licence. • Permit Issuer qualifications. • Site safe or NZQA H&S qualifications. • NZQA Construction based qualifications (MEWP, Height Work, Confined Spaces). Experience • Experience in electrical procedures in accordance with Australian and NZ standards, electrical regulations • Minimum 3 years’ high school education experience in electrical facilities maintenance or commercial/industrial contracting. • Experience working to construction issued drawings and specifications. • Experience scoping/designing electrical work and ordering materials. • Previous experience of hospital/healthcare facilities. • Data network experience. • Experience in industrial/commercial process control technology and energy management systems such as Building Management Systems and HVAC controls. • Experience working with NCEA Level 2asset management and work assignment systems. • Qualifications relating to HV systems, School Certificate or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience controls and maintenance. Knowledge and Skills  Accuracy • Have the ability to read and interpret electrical drawings, specifications, regulations, procedures and maintenance instructions. • Ability to complete routine test reports and accurately document completed works. • Intermediate skills on software based tools such as Microsoft Office suite. • Have the ability to identify potential hazards, and be able to take appropriate action to prevent or reduce problems before they arise. • An understanding of and an ability to work within systems relating to 24/7 working hospitals. • An understanding of electrical installations for medical facilities such as: AS/NZS 3003, 2500, NZS 6115. • Knowledge and control of Building Management Systems specifically Honeywell EBI. • Advanced computer skills for various system programmes. • Knowledge in mechanical/electrical control methodology. • Communicate effectively via cell- phones and computers. Personal Qualities • Have the ability to cope with numbers  Computer literate  Experience in working with accounting systems  Demonstrable increased pressure, changes to planned work schedules and greater challenges due to fluctuating organisational demands. • Have good organisational and planning skills with MS Excel the capacity to work alongside others in a team environment to facilitate achievement of organisational goals. • Show initiative, innovation and MS Word Personal Qualities  be proactive when dealing with problems and new situations to achieve acceptable results. • Be innovative able to communicate effectively with different people at all levelsincluding other staff members, management and self-motivated  Goal orientated contractors. • Take ownership and customer focused  Ability to deal with people and work as part responsibility of a busy team  Ability particular work area or task being carried out. • Take pride in a job well done, accept feedback and learn from any mistakes. • Be medically fit with good eyesight and hearing and physically agile. • Be punctual and reliable in attendance for duties. • Must be able to organise an effective complete tasks without direct supervision. • Must maintain a tidy worksite and personal appearance. • Completes all work schedule  High levels of honesty, integrity and confidentiality in its entirety including documentation to a high standard. KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions Electrical Installations, Maintenance and Testing • To carry out new installations, maintenance and testing of Electrical equipment and appliances at the Southern DHBDistrict Health Board (SDHB) facilities.  Assist • Ensure compliance with month end all relevant regulations and year-end financial preparation codes of practice and reporting  Reconciliation technically correct information. • To complete tasks efficiently and analysis of various accounts  Liaising within agreed timeframes. • To negotiate and advise hospital staff regarding access and impact to their areas/services. • To comply with internal Staff Occupational Health and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - CreatingSafety, amending, capitalisation Infection Control and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation in a team environment in which the Southern DHB objectives and plans can be achieved and performance enhanced.  Support the philosophy and values of the Board mission and values among all employees  Xxxxxx and support commitment to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation and Safety in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives Employment Act. • Respond to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to reasonable requests for assistance from hospital staff in addition a courteous and helpful manner. • Document relevant information of work within asset management system. • Sound communication to those outlined above but which fall all affected parties. Process Control and Energy Management Systems • To assist in managing and maintaining all the process control systems and energy management systems within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational District Health Board (SDHB) facilities. • Ensuring safe and reflects best practiceefficient operation. Values.  Research undertaken is robust To be proactive in fault finding using PC and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. .....................................................................electrical drawing protocols.

Role Specific Competencies. Listening ▪ Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees Problem Solving ▪ Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at first answers Interpersonal Savvy ▪ Relates well to all kinds of people – inside and outside the first answersorganisation. Process Management Good at figuring out Builds appropriate rapport. Builds constructive and effective relationships. Uses diplomacy and tact. Can defuse even high-tension situations comfortably Personal Learning ▪ Picks up the process necessary need to get things donechange personal, interpersonal behaviour quickly; knows how watches others for their reactions to organize people his/her attempts to influence and activitiesperform; understands how and adjusts; seeks feedback; is sensitive to separate changing personal demands and combine tasks into efficient work flow; knows what to measure requirements and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. changes accordingly KEY RELATIONSHIPS Within Southern DHB Waitaki District Health Services Ltd External to Southern DHB  Southern DHB Waitaki District Health Services Ltd • Registered Nurses • Patients and Families/Whanau • Health Care Assistants • Visitors • Clinical Education Trainer • All staff  Vendors & Suppliers  Internal and external auditors  Ministry of Health WDHSL PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competenciescompetencies include: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate • New Zealand Diploma in Enrolled Nursing (or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified equivalent) • Current New Zealand Nursing Council approved practicing certificate • Post graduate qualifications or studying towards Experience  A minimum of 2 years’ general accounting • Relevant clinical experience and competency • Experience in shift work experience • Computer literate Knowledge and Skills  Accuracy • Demonstrate effective planning and prioritisation skills • Maintains a personal professional portfolio to meet the requirements of WDHSL • The ability to use appropriate communication when interacting with numbers  Computer literate  Experience in working with accounting systems  Demonstrable skills with MS Excel colleagues, patients and MS Word their families/whanau • Initiative and ability to be flexible • Have commitment to quality and the provision of quality care Personal Qualities  Be innovative • Commitment and personal accountability • Excellent interpersonal skills, including ability to work effectively with people at all levels of the organisation • Caring but professional manner • Acts with discretion, sensitivity and integrity at all times • Is adaptable and flexible – open to change (positive or negative) • Maintains an exceptionally high level of confidentiality, discretion and diplomacy • Has initiative and self-motivated  Goal orientated motivation with excellent organisational and customer focused  Ability time management skills • Has motivation and willingness to deal with people improve knowledge and work as part of a busy team  Ability to organise an effective work schedule  High levels of honestyskills • Good health, integrity physically strong and confidentiality tidy presentation KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions of the Southern DHB.  Assist with month end and year-end financial preparation and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation in a team environment in which the Southern DHB objectives and plans can be achieved and performance enhanced.  Support the philosophy and values of the Board mission and values among all employees  Xxxxxx and support commitment to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. .....................................................................:

Role Specific Competencies. Problem Solving Uses rigorous logic Listening Practices attentive and methods active listening; has the patience to solve difficult problems with effective solutions; probes all fruitful sources for answershear people out; can see hidden problems; is excellent at honest analysis; looks beyond accurately restate the obvious and doesn’t stop at the first answersopinions of others even when he/she disagrees. Process Management Good at figuring out the process processes necessary to get things done; knows how to organize organise people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’tn't; can simplify complex processes; gets more out of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. KEY RELATIONSHIPS Within Southern DHB External to Southern DHB  • Southern DHB staff  Vendors & Suppliers  Internal • Patients and external auditors  Ministry whanau • Managers at all levels of Health the organisation • Visitors • • Stakeholders PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competencies: ESSENTIAL DESIRABLE Education and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably • Minimum level 2 years’ tertiary study and/or Accounting Technician qualified NCEA. • Experience  A minimum of • At least 2 years’ general accounting work years clerical administration experience • Administrative experience within the Health Sector Knowledge and Skills  Accuracy with numbers  Computer literate  Experience in working with accounting • High standard of interpersonal communication skills, including written and verbal. • Knowledge of office systems  Demonstrable skills with MS and procedures. • Evidence of good literacy and numeracy skills. • Excellent computer skills, including knowledge of Microsoft Word, Excel and MS Word Outlook (e-mail). • Ability to understand and follow written or verbal instructions. • Personal Qualities  Be innovative and self-motivated  Goal orientated and customer focused  • Sets high standards of performance • Ability to deal work well in a team and xxxxxx good interpersonal relationship. • Willing to support and assist other staff as required. • Respect the privacy of individuals when dealing with people and work as part of personal information. • Attention to detail a busy team  priority • Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality demonstrate strong personal initiative KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Service Support Contribute as an active team member within Provide high quality, timely and accurate confidential administrative support to the finance team Outpatients service, ensuring efficient and effective service delivery • Set up and maintain effective electronic and paper filing systems and procedures relevant to support the functions service, enabling quick access to information. • Identify potential improvements to systems and processes to ensure the continuous improvement of administrative duties. • Demonstrate attention to detail and accuracy. • Demonstrate a willingness to adapt to changing needs of the Southern DHBservice.  Assist • Evaluates situations and • identifies existing or potential problems and opportunities. • Demonstrate excellent customer service skills, by listening and interacting with month end stakeholders in a courteous, polite and year-end financial preparation responsive manner while adhering to relevant established protocols. • All duties performed to a high standard. • Prompt response to requests. • Enquires are handled efficiently, promptly and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policiesappropriately.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  • Efficient transaction processing  Accuracy of returns  transactional processing. • Adherence to work practice in line with organisational and finance policies  policies. • Accurate high quality documentation produced in a timely manner. • Incoming phone calls and visitors are given exceptional customer service. • Prioritise work to ensure efficient service delivery. • Recognise that everyone is entitled to consideration and respectful care without prejudice. Referrals • To provide an efficient referral loading service for the speciality • Ensure the triaging of all referrals to the departments are completed in a timely manner • Declined referrals notification sent to GPs as per process and in a timely manner • Computerise details and description of referrals into the patient management system. Ensuring data collection is accurate, and processes are followed as required. (see Midas document 5885) • All referrals to be loaded into system within 24hours of date stamp • Appropriate triage forms (grading form) are attached to the referral with accurate patient details entered onto the form and sent to the triaging clinician for grading. (paper referrals) • Electronic referrals review daily (minimum) and load into patient management system then register in HCS. (desk file with instructions) this sends them to the triaging clinician • If a triaged referral returns declined close the referral in iPM and send appropriate rejection of referral letter to GP and patient advising them of decline. Individual and Team participation and cross cover Performance • Participate as a team member to ensure the best outcome for other finance roles  Training the organisation. • Actively engage with and support colleagues, taking personal responsibility for ensuring effective working relationships with all team members • Work to ensure a cohesive, positive and highly motivated team environment, with responsibility for effective skills transfer and knowledge share. • Prioritise own workload and manage own time effectively. • Information is communicated in a courteous and sensitive manner. • When workload allows, proactively assist other staff. • Keep an up to date desk file to enable relief staff to pick up duties without disruption to the workflow. • Be able to work efficiently and effectively unsupervised. • Active participation in the team. • Collegial support and strong working relationships evident with other team members. • Demonstrate a pleasant, accepting and helpful attitude. • All duties performed to a high level standard. • The routine of the service is uninterrupted. • Work in conjunction with other staff  Feedback from suppliers in the department to provide a quality service.(inclusive of housekeeping duties) • Maintain a current up to date desk file so relief staff can carry out all duties of the position if required. Reception • Provide excellent customer service using SDHB values to provide Reception duties • Using a courteous and clients Team Performance sensitive manner greet patients as they present to reception desk • Ascertain the details required by MOH and Development Participation up date the Dunedin patient management system • Print new labels as required • Direct patients to area they are to go to if not the 4th Floor OP area • Assist with queries. • Clinic Notes (patient Health Record) Prep • Ensure the patient journey is smooth by making sure the Health record is prepared in a team environment in which timely and accurate manner for designated clinics • Ensure that each patient health record is prepared for the Southern DHB objectives clinic appointment with Green sheet (progress notes) and plans can be achieved and performance enhancedappropriate number of labels.  Support the philosophy and values of the Board mission and values among all employees  Xxxxxx and support commitment to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews • If paper referral or discharge summary or Operation note ensure that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation it is placed in the DHB quality frameworks notes with the other information. • Request any missing Records and have the information required for certification and accreditation purposesthe appointment available with the notes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational Values. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and willingness. • You produce work that complies with SDHB processes and reflects best practice. Values.  • Research undertaken is robust and well considered.  • Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ......................................................................

Role Specific Competencies. Listening ▪ Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees Problem Solving ▪ Clarifies problems, identifies facts and responds by addressing or redirecting as appropriate ▪ Finds satisfactory solutions by investigating alternatives ▪ Seeks advice and approval when applicable ▪ Is objective and considers all points of view Time Management ▪ Assesses, prioritises and organises to achieve targets and objectives from a team perspective ▪ Informs team members or service leader appropriately of delays or potential issues ▪ Successfully manages situations associated with a busy office environment Teamwork ▪ Uses rigorous logic initiative to support and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond encourage the obvious success of the service ▪ Fosters a positive work environment by role modelling professional behaviour in a team environment ▪ Assist other administrative staff when and doesn’t stop at the first answers. Process Management Good at figuring out the process where necessary to get things done; knows how contribute to organize people the efficient and activities; understands how effective operations of the organisation Confidentiality ▪ Upholds an impeccable professional standard of confidentiality and adheres to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out the current legislation of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels the privacy act and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. health information privacy code KEY RELATIONSHIPS Within Waitaki District Health Services Ltd External to Waitaki District Health Services Ltd • Service Leader, Clinical Director and Director of Operations • Southern DHB Radiology Services Team • Radiology team • Patients/Whanau, Visitors, Contractors • Medical, nursing and Allied Health teams • External to Southern DHB  Southern DHB staff  Vendors & Suppliers  Internal and external auditors  Ministry of Health Healthcare Providers e.g., ACC, GP Practices • Radiology Administrators • Rest Homes / Retirement Villages PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competenciescompetencies include: ESSENTIAL DESIRABLE Education and Qualifications • Eligible for, or holder of registration with the Medical Radiation Technologists Board • Eligible for, or holder of current practicing certificate. • Post Graduate qualification in Ultrasound (DMU or equivalent level of learningequivalent)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience Knowledge and Skills  Accuracy • A mature attitude with numbers  Computer literate  Experience in working a strong commitment to a high standard of service. • Appropriate verbal and written and communication skills. • Cultural awareness and sensitivity, particularly on issues and barriers for patients from a reasonable variety of cultural backgrounds. • Effective interpersonal skills to establish good relationships and networks with accounting systems  Demonstrable skills with MS Excel and MS Word Personal Qualities  Be innovative and selfcolleagues. • The ability to co-motivated  Goal orientated and customer focused  Ability to deal with people and work operate as part of a busy team  Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties cope with stress and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions of the Southern DHB.  Assist with month end and year-end financial preparation and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation pressure in a team environment in which the Southern DHB objectives busy work environment. • A high degree of self-motivation and plans can be achieved willingness to continuously improve and performance enhancedupdate relevant knowledge and skills.  Support the philosophy • The ability and values of the Board mission and values among all employees  Xxxxxx and support commitment desire to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within ongoing education programmes. • This position requires the Health Board  Report any unusual incidents or occurrences, especially those which may give rise appointee to complaints or legal action against the DHB  Evidence of have good health. Personal Qualities • Innovative • Supportive • Proactive • Respectful • Caring • Good work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe ethic • High work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups standards Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your capabilities and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and capabilities and experience. willingness.  • You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  • Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Self Identifying areas for personal and professional development.  • Training and development goals are identified/agreed with your manager.  • Performance objectives reviewed annually annual with your manager.  • You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ......................................................................

Role Specific Competencies. Listening ▪ Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees Problem Solving ▪ Clarifies problems, identifies facts and responds by addressing or redirecting as appropriate ▪ Finds satisfactory solutions by investigating alternatives ▪ Seeks advice and approval when applicable ▪ Is objective and considers all points of view Time Management ▪ Assesses, prioritises and organises to achieve targets and objectives from a team perspective ▪ Informs team members or service leader appropriately of delays or potential issues ▪ Successfully manages situations associated with a busy office environment Teamwork ▪ Uses rigorous logic initiative to support and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond encourage the obvious success of the service ▪ Fosters a positive work environment by role modelling professional behaviour in a team environment ▪ Assist other administrative staff when and doesn’t stop at the first answers. Process Management Good at figuring out the process where necessary to get things done; knows how contribute to organize people the efficient and activities; understands how effective operations of the organisation Confidentiality ▪ Upholds an impeccable professional standard of confidentiality and adheres to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out the current legislation of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels the privacy act and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. health information privacy code KEY RELATIONSHIPS Within Waitaki District Health Services Ltd External to Waitaki District Health Services Ltd • Corporate services Director • Patients/Whanau, Visitors, Contractors • Service Leaders • Southern DHB Technology and Services Team • Senior Management Team • External to Southern DHB  Southern DHB staff  Vendors & Suppliers  Internal Healthcare Providers and external auditors  Ministry Service Providers • Administration Team • Rest Homes / Retirement Villages • All Staff of Health WDHSL PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competenciescompetencies include: ESSENTIAL DESIRABLE Education and Experience • Qualifications or certificates in administration/secretarial related studies • NCEA Level 2 (or equivalent level of learningequivalent)  A minimum of four years’ high school education with NCEA Level 2, School Certificate ▪ Qualification in Business/Secretarial Administration or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience studying towards Knowledge and Skills  Accuracy • A calm, well-organised and positive approach to daily tasks and interactions, maintaining a focus on Nga Paerewa ti Tiriti and HealthNZ principles. • Be able to recognise and deal with numbers  Computer literate  increased stress in self and have the ability to cope under pressure. • An ability to prioritise work, meet deadlines and take responsibility for work plus demonstrate the ability to be flexible and cope with fluctuating work demands. • A high level of verbal and written communication skills. • Be computer savvy, able to use word processing, spreadsheets and other relevant software technology, seek ways to leverage technology to achieve improvements in outcomes and have excellence as the standard of output. • Health Sector Experience in • Knowledge of basic computer hardware • Knowledge of Quality Assurance and Audit systems Personal Qualities • Commitment and personal accountability. • Excellent interpersonal skills, including ability to work effectively with people at all levels of the organisation, working with accounting systems  Demonstrable skills the principles of Nga Paerewa ti Tiriti and HealthNZ. • Acts with MS Excel discretion, sensitivity and MS Word Personal Qualities  Be innovative integrity at all times in all interactions with others and maintains an exceptionally high level of confidentiality and diplomacy. • Is adaptable and flexible, has a positive approach and is resilient in times of change. • Has initiative and self-motivated  Goal orientated and customer focused  Ability to deal motivation with people and work as part of a busy team  Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions of the Southern DHB.  Assist with month end and year-end financial preparation and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with excellent organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation in a team environment in which the Southern DHB objectives and plans can be achieved and performance enhanced.  Support the philosophy and values of the Board mission and values among all employees  Xxxxxx and support commitment to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to time management as necessary  Communicate organisation mission, values and objectives to all groups Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your own and other areas, demonstrating adaptability and capabilities and experience. willingness.  You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. .....................................................................skills.

Role Specific Competencies. Listening ▪ Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees Problem Solving ▪ Clarifies problems, identifies facts and responds by addressing or redirecting as appropriate ▪ Finds satisfactory solutions by investigating alternatives ▪ Seeks advice and approval when applicable ▪ Is objective and considers all points of view Time Management ▪ Assesses, prioritises and organises to achieve targets and objectives from a team perspective ▪ Informs team members or service leader appropriately of delays or potential issues ▪ Successfully manages situations associated with a busy office environment Teamwork ▪ Uses rigorous logic initiative to support and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond encourage the obvious success of the service ▪ Fosters a positive work environment by role modelling professional behaviour in a team environment ▪ Assist other administrative staff when and doesn’t stop at the first answers. Process Management Good at figuring out the process where necessary to get things done; knows how contribute to organize people the efficient and activities; understands how effective operations of the organisation Confidentiality ▪ Upholds an impeccable professional standard of confidentiality and adheres to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out the current legislation of fewer resources. Organisational Agility Knowledgeable about how organizations work; knows how to get things done both through formal channels the privacy act and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. health information privacy code KEY RELATIONSHIPS Within Waitaki District Health Services Ltd External to Waitaki District Health Services Ltd • Service Leader, Clinical Director and Director of Operations • Southern DHB Radiology Services Team • Radiology team • Patients/Whanau, Visitors, Contractors • Medical, nursing and Allied Health teams • External to Southern DHB  Southern DHB staff  Vendors & Suppliers  Internal and external auditors  Ministry of Health Healthcare Providers e.g., ACC, GP Practices • Radiology Administrators • Rest Homes / Retirement Villages PERSON SPECIFICATION The expertise required for a person to be fully competent in the role. Position specific competenciescompetencies include: ESSENTIAL DESIRABLE Education Qualifications • Registration with the New Zealand Medical Radiation Technologists Board and Qualifications (or equivalent level of learning)  A minimum of four years’ high school education with NCEA Level 2, School Certificate or other equivalent  Preferably 2 years’ tertiary study and/or Accounting Technician qualified Experience  A minimum of 2 years’ general accounting work experience hold an Annual Practising Certificate. Knowledge and Skills  Accuracy with numbers  Computer literate  Experience • A sound knowledge of techniques and practices. • Possess clinical practice skills and competencies within registered scope of practice. • Knowledge and understanding of Ministry of Health specifications, the Health and Disability Services Act 2001 and the Code of Health and Disability Services Consumers' Rights. • Have knowledge of Quality Management Systems. • Proven clinical credibility and theory-based practice, an ability to effectively participate in working with accounting systems  Demonstrable skills with MS Excel a team in the achievement of goals and MS Word outcomes. • Proven commitment to the provision of quality patient care using appropriate communication and interpersonal skills. • Ability to effectively and efficiently manage, plan and coordinate workload. Personal Qualities  Be innovative • You will have great communication skills and self-motivated  Goal orientated and customer focused  Ability to deal with people and work enjoy working as part of a busy team. • You will consistently act with consideration and compassion to all our patients. • You will ensure that the quality and infection control practices of Waitaki District Health Services are integrated throughout your practice. • A mature attitude with a strong commitment to a high standard of service. • Appropriate verbal and written and communication skills. • Cultural awareness and sensitivity, particularly on issues and barriers for patients. from a reasonable variety of cultural backgrounds. • Effective interpersonal skills to establish good relationships and networks with colleagues. • The ability to co-operate as part of a team  Ability to organise an effective work schedule  High levels of honesty, integrity and confidentiality KEY RESULT AREAS: Key Accountabilities: Example of successful delivery of duties cope with stress and responsibilities General Accounting Support Contribute as an active team member within the finance team to support the functions of the Southern DHB.  Assist with month end and year-end financial preparation and reporting  Reconciliation and analysis of various accounts  Liaising with internal and external Auditors as required  Support other Finance Team members as required  Assist with Fixed Asset accounting which may include (but not limited to); - Creating, amending, capitalisation and disposing of assets in the Fixed Assets Register - Monitoring and reporting on assets (including asset stock takes) and capital expenditure - Reconciliation of Fixed Assets Register and sub- ledgers to the General Ledger  Support with capital (asset) information and data requests  Ensuring any processing meets delegation policies and limits  Track, monitor and report project expenditure  Assist with the development of company policies.  Provide cover for other finance roles as required  Completion of other short term or regular projects as required  Efficient transaction processing  Accuracy of returns  Adherence to work practice in line with organisational and finance policies  Team participation and cross cover for other finance roles  Training and support for other staff  Feedback from suppliers and clients Team Performance and Development Participation pressure in a team environment in which the Southern DHB objectives busy work environment. • A high degree of self-motivation and plans can be achieved willingness to continuously improve and performance enhancedupdate relevant knowledge and skills.  Support the philosophy • The ability and values of the Board mission and values among all employees  Xxxxxx and support commitment desire to achieving the highest level of health and safety, including identification and reporting of all hazards, assistance in resolving issues  Attendance at compulsory training sessions, fire training etc  Participation in performance and development reviews that may cause harm to staff, and working safely at all times  Participate in organisational training and development programmes  Continue personal development by identifying and engaging in formal and information personal development opportunities Policies and Quality Assurance Adherence and participation with DHB policies and work procedures. Participation in the DHB quality frameworks for certification and accreditation purposes.  Actively participate in continuous quality improvement as per Standards, Policies ongoing education programmes. • Demonstrates innovation and Procedures within the Health Board  Report any unusual incidents or occurrences, especially those which may give rise is proactive. • Professional in attitude to complaints or legal action against the DHB  Evidence of work practice manuals or documentation Participation in any risk, quality or legislative frameworks colleagues and initiatives  Observe and practice safe work methods using safety equipment where it is provided, and report unsafe working conditions or equipment to management as necessary  Communicate organisation mission, values and objectives to all groups peers. Other Duties Undertaking duties from time to time that may be in  You respond positively to requests for assistance in addition to those outlined above but which fall within your capabilities and experience. • You respond positively to requests for assistance in own and other areas, demonstrating adaptability and capabilities and experience. willingness.  • You produce work that complies with SDHB processes Act as a role model for the Southern DHB Organisational and reflects best practice. Values.  • Research undertaken is robust and well considered.  Live and support the DHB values in everything you do. Professional Development – self Identifying areas for personal and professional development.  Training and development goals are identified/agreed with your manager.  Performance objectives reviewed annually with your manager.  You actively seek feedback and accept constructive criticism. Health, Safety and Wellbeing Taking all practicable steps to ensure personal safety and the safety of others while at work, in accordance with the Southern DHB’s Health, Safety and Wellbeing policies, procedures and systems.   You understand and consistently meet your obligations under Southern DHB’s Health and Safety policy/procedures. You actively encourage and challenge your peers to work in a safe manner.  Effort is made to strive for best practice in Health and Safety at all times. Treaty of Waitangi Giving effect to the principles of the Treaty of Waitangi – Partnership, Participation and Protection through your interaction with others on a day to day basis.  Partnership – You interact in good faith and in the nature of a partnership. There is a sense of shared enterprise and mutual benefit where each partner takes account of the needs and interests of the other.  Participation – You work in partnership with our treaty partners to enable our organisation to prosper. You are mindful of the varying socio- economic conditions that face our people and work hard to remove barriers of access to health and education.  Protection – You work proactively to protect the rights and interests of Māori, including the need to proactively build the capacity and capability of Māori. Note: the above example measures are provided as a guide only. The precise performance measures for this position will require further discussion between the job holder and manager. CHANGES TO POSITION DESCRIPTION From time to time it may be necessary to consider changes to the position description in response to the changing nature of our work environment – including technological requirements or statutory changes. This Position Description may be reviewed as part of the preparation for your annual performance and development review. Acknowledged / Accepted: .............................................................................................................. ..................................................................... Employee Date .............................................................................................................. ......................................................................