Common use of Roles and Responsibility Clause in Contracts

Roles and Responsibility. The Council will: Hold funds and makes payments to delivery bodies, maximising interest bearing opportunities; Ensure the separable accounting for LEP related funds and complete financial elements of grant returns and claims for funding; Provide financial statements to the LEP together with a monthly review of the progress to date against approved revenue and capital programmes and produce a summary set of management accounts within a reasonable period to be presented to the Chief Executive of the LEP; Update the LEP Board and FFPMG at each meeting with a report on progress to date against approved revenue and capital programmes for the current financial year up to the relevant month end; Ensure that the recommendations, advice and activities of the LEP and its sub-panels are deliverable, are appropriately structured, and comply with statutory obligations, (for example, those under the Equality Xxx 0000, the Data Protection Xxx 0000, procurement, state aid and environmental duties etc); Conduct due diligence in relation to applicants and relevant third-parties; Monitor funds to ensure that they are used appropriately; Monitor the compliance of LEP business in accordance with the relevant assurance framework, local enterprise partnership governance and transparency: best practice guidance, and maintaining an official record of Solent Growth Forum proceedings and documents; Procure the independent audit of LEP related funds and activity and ensuring, with the LEP, an appropriate response; In relation to schemes for which the Council is accountable body, be responsible for the supervising the integrity of decision-making, and for taking and defending legal proceedings; Provide a comprehensive accountancy service to the LEP including the filing of accounts with companies house. Undertake an annual audit programme in relation to LEP services. Provide all HR and recruitment services for the LEP. Provide and maintain LEP IT Infrastructure. Respond to all Freedom of Information Requests on behalf of the Solent LEP. Undertake independent audits of specific matters in line with the LEPs Complaints policy in relation to any concerns raised regarding potentially illegal, unethical or immoral conduct. The LEP will: Formulate strategy, and policy, to further the LEP Company objectives Manage the oversight and delivery of projects Review and report to the LEP Board, FFPMG or relevant Delivery Panel in line with the Scheme of Delegation included within the Solent LEP Assurance Framework and local enterprise partnership governance and transparency: best practice guidance, on funding applications Promote and manage project funding applications Maintain and manage a risk register to cover all areas of LEP activity on a regular basis Provide all information required by the Council in Relation to management of FoI, Complaint and Audit processes Form of Agreement The LEP and the Council shall comply with their respective obligations as set out in this Protocol and Service Support Agreement. IN WITNESS of which this Agreement has been duly executed by the parties. Signed for and on behalf of the LEP by:- Signed (Authorised Signatory) Printed name: Xxxx-Xxxxx Mountifield Date 23rd February 2018 Signed for and on behalf of the Council by:- Signed (Authorised Signatory)

Appears in 1 contract

Samples: solentlep.org.uk

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Roles and Responsibility. The Council will: Act in accordance with the requirements of the National Local Growth Assurance Framework and, adhere to the five principles set out by CIPFA for the section 151 officer role of working with LEPs around the proper administration of financial affairs to ensure there is good and proportionate financial governance; Actively participate in the HM Government Annual Performance Review of the Solent LEP (and any associated "Deep Dive" process if required); including provision of an Assurance Statement by 28 February each year and submission of a letter to the Department's Accounting Officer in the format and detailing the assurances required by HMG; Hold funds and makes make payments to delivery bodies, maximising interest bearing opportunities; Ensure the separable accounting for LEP related funds and complete financial elements of grant returns and claims for funding; Provide financial statements to the LEP together with a monthly review of the progress to date against approved revenue and capital programmes and produce a summary set of management accounts within a reasonable period to be presented to the Chief Executive of the LEP; Update the LEP Board and FFPMG at each meeting with a report on progress to date against approved revenue and capital programmes for the current financial year up to the relevant month end, the forecast to the end of the financial year and a further three year budget forecast; Provide advice on risk and any associated implications for the LEP in terms of the defrayal of funding (including updates of the corporate and strategic and local growth deal / delivery risk registers with the LEP senior management team), setting out any mitigation measures as necessary; Ensure that the recommendations, advice and activities of the LEP and its sub-panels are deliverable, are appropriately structured, and comply with statutory obligations, (for example, those under the Equality Xxx 0000, the Data Protection Xxx 0000, procurement, state aid and environmental duties etc.); Conduct due diligence in relation to applicants and relevant third-partiesparties including advice on financial status, review of past, current and forecast financial performance and scrutiny of business plan; Attend and provide financial advice at all LEP funding panels; Monitor all LEP funds to ensure that they are used appropriately; Monitor the compliance of LEP business in accordance with the relevant assurance framework, local enterprise partnership governance and transparency: best practice guidance, and maintaining an official record of Solent Growth Forum proceedings and documents; Procure the independent audit of LEP related funds and activity and ensuring, with the LEP, an appropriate response; In relation to schemes for which the Council is accountable body, be responsible for the supervising the integrity of decision-making, and for taking and defending legal proceedings; Provide a comprehensive accountancy service to the LEP including the filing of statutory accounts with companies companies' house. ; Undertake an annual audit programme in relation to LEP services. ; Provide all HR and recruitment services for the LEP. ; Provide and maintain LEP IT Infrastructure. ; Respond to all Freedom of Information (FoI) Requests on behalf of the Solent LEP. ; and Undertake independent audits of specific matters in line with the LEPs Complaints policy in relation to any concerns raised regarding potentially illegal, unethical or immoral conduct. Enter into lease and licence agreements and agreements ancillary to leases on behalf of the LEP with third party landlords as required by the LEP for the provision of office accommodation; Pay all invoices relating to the provision and occupation of such accommodation (to include without generality of the foregoing all rents, service charge, insurance rents and dilapidations payments) and including where the accommodation is provided by the Council and not a third party landlord. All such invoices will be paid directly from the LEP funding held for this purpose by the Council on the LEP's behalf acting as the accountable body. The LEP will: Formulate strategy, and policy, to further the LEP Company objectives objectives; Manage the oversight and delivery of projects projects; Review and report to the LEP Board, FFPMG or relevant Delivery Panel in line with the Scheme of Delegation included within the Solent LEP Assurance Framework and local enterprise partnership governance and transparency: best practice guidance, on funding applications applications; Promote and manage project funding applications applications; Maintain and manage a risk register to cover all areas of LEP activity on a regular basis basis; and Provide all information required by the Council in Relation to management of FoI, Complaint and Audit processes processes. Form of Agreement The LEP and the Council shall comply with their respective obligations as set out in this Protocol and Service Support Agreement. IN WITNESS of which this Agreement has been duly executed by the parties. Signed for and on behalf of the LEP by:- Signed (Authorised Signatory) Printed name: Xxxx-Xxxxx Mountifield Date 23rd February 2018 16 June 2021 Signed for and on behalf of the Council by:- Signed (Authorised Signatory)

Appears in 1 contract

Samples: solentlep.org.uk

Roles and Responsibility. The Council will: Act in accordance with the requirements of the National Local Growth Assurance Framework and, adhere to the five principles set out by CIPFA for the section 151 officer role of working with LEPs around the proper administration of financial affairs to ensure there is good and proportionate financial governance; Actively participate in the HM Government Annual Performance Review of the Solent LEP (and any associated "Deep Dive" process if required); including provision of an Assurance Statement by 28 February each year and submission of a letter to the Department's Accounting Officer in the format and detailing the assurances required by HMG; Hold funds and makes make payments to delivery bodies, maximising interest bearing opportunities; Ensure the separable accounting for LEP related funds and complete financial elements of grant returns and claims for funding; Provide financial statements to the LEP together with a monthly review of the progress to date against approved revenue and capital programmes and produce a summary set of management accounts within a reasonable period to be presented to the Chief Executive of the LEP; Update the LEP Board and FFPMG at each meeting with a report on progress to date against approved revenue and capital programmes for the current financial year up to the relevant month end, the forecast to the end of the financial year and a further three year budget forecast; Provide advice on risk and any associated implications for the LEP in terms of the defrayal of funding (including updates of the corporate and strategic and local growth deal / delivery risk registers with the LEP senior management team), setting out any mitigation measures as necessary; Ensure that the recommendations, advice and activities of the LEP and its sub-panels are deliverable, are appropriately structured, and comply with statutory obligations, (for example, those under the Equality Xxx 0000, the Data Protection Xxx 0000, procurement, state aid and environmental duties etc.); Conduct due diligence in relation to applicants and relevant third-partiesparties including advice on financial status, review of past, current and forecast financial performance and scrutiny of business plan; Attend and provide financial advice at all LEP funding panels; Monitor all LEP funds to ensure that they are used appropriately; Monitor the compliance of LEP business in accordance with the relevant assurance framework, local enterprise partnership governance and transparency: best practice guidance, and maintaining an official record of Solent Growth Forum proceedings and documents; Procure the independent audit of LEP related funds and activity and ensuring, with the LEP, an appropriate response; In relation to schemes for which the Council is accountable body, be responsible for the supervising the integrity of decision-making, and for taking and defending legal proceedings; Provide a comprehensive accountancy service to the LEP including the filing of statutory accounts with companies companies' house. ; Undertake an annual audit programme in relation to LEP services. ; Provide all HR and recruitment services for the LEP. ; Provide and maintain LEP IT Infrastructure. ; Respond to all Freedom of Information (FoI) Requests on behalf of the Solent LEP. ; and Undertake independent audits of specific matters in line with the LEPs Complaints policy in relation to any concerns raised regarding potentially illegal, unethical or immoral conduct. The LEP will: Formulate strategy, and policy, to further the LEP Company objectives objectives; Manage the oversight and delivery of projects projects; Review and report to the LEP Board, FFPMG or relevant Delivery Panel in line with the Scheme of Delegation included within the Solent LEP Assurance Framework and local enterprise partnership governance and transparency: best practice guidance, on funding applications applications; Promote and manage project funding applications applications; Maintain and manage a risk register to cover all areas of LEP activity on a regular basis basis; and Provide all information required by the Council in Relation to management of FoI, Complaint and Audit processes processes. Form of Agreement The LEP and the Council shall comply with their respective obligations as set out in this Protocol and Service Support Agreement. IN WITNESS of which this Agreement has been duly executed by the parties. Signed for and on behalf of the LEP by:- Signed (Authorised Signatory) Printed name: Xxxx-Xxxxx Mountifield Date 23rd February 2018 12.2.2021 Signed for and on behalf of the Council by:- Signed (Authorised Signatory)by:-

Appears in 1 contract

Samples: solentlep.org.uk

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Roles and Responsibility. The Council will: Hold funds and makes payments to delivery bodies, maximising interest bearing opportunities; Ensure the separable accounting for LEP related funds and complete financial elements of grant returns and claims for funding; Provide financial statements to the LEP together with a monthly review of the progress to date against approved revenue and capital programmes and produce a summary set of management accounts within a reasonable period to be presented to the Chief Executive of the LEP; Update the LEP Board and FFPMG at each meeting with a report on progress to date against approved revenue and capital programmes for the current financial year up to the relevant month end; Ensure that the recommendations, advice and activities of the LEP and its sub-panels are deliverable, are appropriately structured, and comply with statutory obligations, (for example, those under the Equality Xxx 0000, the Data Protection Xxx 0000, procurement, state aid and environmental duties etc); Conduct due diligence in relation to applicants and relevant third-parties; Monitor funds to ensure that they are used appropriately; Monitor the compliance of LEP business in accordance with the relevant assurance framework, local enterprise partnership governance and transparency: best practice guidance, and maintaining an official record of Solent Growth Forum proceedings and documents; Procure the independent audit of LEP related funds and activity and ensuring, with the LEP, an appropriate response; In relation to schemes for which the Council is accountable body, be responsible for the supervising the integrity of decision-making, and for taking and defending legal proceedings; Provide a comprehensive accountancy service to the LEP including the filing of accounts with companies house. Undertake an annual audit programme in relation to LEP services. Provide all HR and recruitment services for the LEP. Provide and maintain LEP IT Infrastructure. Respond to all Freedom of Information Requests on behalf of the Solent LEP. Undertake independent audits of specific matters in line with the LEPs Complaints policy in relation to any concerns raised regarding potentially illegal, unethical or immoral conduct. The LEP will: Formulate strategy, and policy, to further the LEP Company objectives Manage the oversight and delivery of projects Review and report to the LEP Board, FFPMG or relevant Delivery Panel in line with the Scheme of Delegation included within the Solent LEP Assurance Framework and local enterprise partnership governance and transparency: best practice guidanceFramework, on funding applications Promote and manage project funding applications Maintain and manage a risk register to cover all areas of LEP activity on a regular basis Provide all information required by the Council in Relation to management of FoI, Complaint and Audit processes Form of Agreement The LEP and the Council shall comply with their respective obligations as set out in this Protocol and Service Support Agreement. IN WITNESS of which this Agreement has been duly executed by the parties. Signed for and on behalf of the LEP by:- Signed (Authorised Signatory) Printed name: Xxxx-Xxxxx Mountifield Date 23rd 21st February 2018 2017 Signed for and on behalf of the Council by:- Signed .................................... (Authorised Signatory)) Printed Name: Xxxxx Xxxx

Appears in 1 contract

Samples: solentlep.org.uk

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